Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary!
Gasoline Petroleum Services Co is seeking a dedicated Executive Secretary to support our senior management team in Riyadh. This vital role requires strong organizational and administrative skills to ensure smooth operations.

Key Responsibilities:

• Manage and organize the executive schedules.
• Coordinate meetings and special events within the company.
• Prepare and distribute administrative documents and reports.
• Handle phone calls and email correspondence efficiently.
• Assist in budget preparation and financial reporting.
• Provide daily administrative support to various teams.
• Organize travel and accommodation for staff when necessary.
• Update and maintain company databases and information.
• Interact professionally with clients and suppliers.
• Contribute to improving administrative processes within the organization.

Preferred Candidate Qualifications:

• Previous experience in secretarial or administrative roles.
• Strong organizational skills and effective time management.
• Excellent communication skills in Arabic and English.
• Ability to handle sensitive information discreetly.
• Proficient in office computer applications.
• Capable of working under pressure and meeting targets.
• Flexibility in handling multiple tasks.
• Team spirit and ability to collaborate with others.
• Attention to detail and accuracy in work.
• Initiative and responsibility taking are highly valued.

Join Clifford Chance as an Executive Secretary!
As one of the largest international law firms globally, we pride ourselves on our inclusive, friendly, and team-based approach to work. Our Riyadh office is seeking a motivated and detail-oriented Executive Secretary.

About the Role
The Executive Secretary will support fee earners and the Office Manager, managing responsibilities in a fast-paced environment. You will foster collaborative relationships across departments, ensuring effective communication.

Key Responsibilities:

• Manage calendars and schedules, acting as the main contact for internal and external communications.
• Organize travel arrangements, including bookings and visas.
• Ensure timely entry and submission of time records and expenses.
• Assist with drafting emails, letters, and managing documents.
• Support the LSS team during absences and provide reception cover as needed.

Qualifications:
Applicants should possess a University Degree and have excellent English communication skills. Intermediate to advanced IT skills involving MS Word, PowerPoint, Outlook, and Excel are required. Strong organizational skills and the ability to work in a demanding environment are essential.

Working Conditions:
This is a Hybrid role requiring at least 80% of your time spent in the office. We promote equal opportunities and a diverse work environment where everyone is valued for their unique perspectives.

Join Our Team as an Executive Secretary
We are seeking a highly experienced, organized, and dependable Executive Secretary with a minimum of 10 years of proven experience supporting senior leadership teams. This role is ideal for a seasoned professional who excels in managing complex executive schedules while ensuring smooth, high-level administrative operations.

Key Responsibilities:

• Oversee and manage complex executive calendars, including scheduling meetings, appointments, and coordinating international and domestic travel.
• Prepare, proofread, and edit high-level correspondence, executive reports, presentations, and other documentation with accuracy and discretion.
• Plan, organize, and coordinate executive-level meetings, including developing agendas, taking minutes, and tracking follow-up actions.
• Act as a liaison between executives and internal departments, external stakeholders, and high-profile partners.
• Maintain organized filing systems and ensure the confidentiality and security of sensitive information.
• Monitor and manage high-volume email communications and screen incoming calls with professionalism.
• Provide executive support on strategic projects, initiatives, and operational tasks as needed.

Qualifications:

• Minimum of 10 years of experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.
• Bachelor’s degree in Business Administration or related field.
• Exceptional organizational, multitasking, and prioritization abilities.
• Excellent verbal and written communication skills with a strong command of business correspondence.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity, and discretion when dealing with confidential matters.
• Proactive and resourceful with the ability to work independently and manage time effectively.

What We Offer:

• An opportunity to contribute to landmark projects in Saudi Arabia.
• A collaborative, professional, and supportive work environment.
• Competitive salary and comprehensive benefits package.
• A strong organizational culture that values and recognizes employee contributions.
• The chance to work with a leadership team that is passionate about excellence and continuous growth.