Executive secretary Jobs in Makkah

Join our team at Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager!
We are seeking a highly organized and efficient individual who will provide top-level secretarial and administrative support. This role requires managing confidential information professionally and working with minimal supervision.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring effective coordination of meetings and appointments.
• Screen phone calls, handle correspondence, and take minutes at Executive Committee Meetings.
• Communicate and coordinate with various departments and staff as directed by the General Manager.
• Prepare and manage correspondences for GM’s signature and facilitate requests from corporate offices.
• Coordinate travel arrangements efficiently and maintain accurate filing systems.
• Prepare monthly financial data reports and uphold the office’s functionality and cleanliness.

Qualifications:

• Diploma education with a minimum of 5 years of secretarial experience, including 2 years in a senior management role.
• Excellent command of English and proficiency in MS Office applications.

Competencies:

• Strong communication skills and customer-oriented mindset.
• Self-motivated, detail-oriented, and ability to work as part of a team.
• Maintain professionalism in presentation and conduct.

If you are looking for a meaningful role that offers growth and a chance to contribute to our dynamic hospitality team, we encourage you to apply!

Join Our Team as an Executive Secretary to the General Manager
At Anwar Al Madinah Mövenpick Hotel, we are seeking a highly organized and professional Executive Secretary to provide exceptional secretarial and administrative support to our General Manager. This position offers you the opportunity to work within a dynamic team, while also contributing to the smooth operations of our esteemed hotel.

Key Responsibilities:

• Manage the General Manager’s diary and coordinate meetings and appointments.
• Screen and handle telephone calls, mails, and emails, taking appropriate actions.
• Prepare and manage correspondence for the General Manager’s signature.
• Maintain systematic and up-to-date filing systems.
• Coordinate travel arrangements efficiently.
• Compile monthly financial data reports and ensure confidentiality of sensitive information.
• Attend to residents’ special requests or complaints directed to the General Manager.
• Maintain a clean and functional office space with adequate stock of stationery.

Qualifications:
- Diploma education
- Minimum 5 years of secretarial experience, with at least 2 years serving at the senior management level
- Excellent reading, writing, and oral proficiency in English
- Proficient in MS Excel, Word, and PowerPoint

Competencies:

• Excellent communication skills
• Service-oriented with attention to detail
• Ability to work effectively within a team
• Self-motivated and energetic
• Professional appearance and grooming

We are committed to promoting diversity and inclusion at Accor and ensure a welcoming workplace for all individuals. We encourage Saudi nationals to apply!

Join Waad Education Company as an Executive Secretary!

Waad Holding is seeking a highly organized and skilled Executive Secretary to support our leadership team. This vital role is essential for ensuring the smooth operation of the executive office, managing correspondence, and coordinating activities that drive efficient operations throughout the organization.

Key Responsibilities:

• Before Meetings: Prepare agendas, distribute materials, and schedule meetings.
• During Meetings: Take accurate minutes, track decisions, and ensure compliance.
• After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members.
• Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
• Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives.

Candidate Profile:

• Experience in managing Board relations.
• Strong leadership, planning, and communication skills (Arabic & English).
• Able to manage multiple tasks, meet deadlines, and work within a governance structure.

Requirements:

• 5 - 7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
• Bachelor's degree in Management or a related field.
• Bilingual (Arabic and English) is mandatory.
• Advanced knowledge of governance practices and digital board management platforms.
• Exceptional organizational and communication skills.