Executive secretary Jobs in Makkah

Join United Feed Company as an Executive Secretary!
United Feed Co. is seeking a highly organised and proactive Executive Secretary to join our team in Jeddah, Saudi Arabia. This full-time position offers a challenging and rewarding opportunity to provide comprehensive administrative support to senior management.

Key Responsibilities:

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations with accuracy and professionalism.
• Handle confidential information with discretion and maintain professionalism.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.
• Coordinate and organise meetings, conferences, and other events, including logistics, catering, and materials.
• Manage and track expenses, invoices, and reimbursements.
• Provide general administrative support, including filing and maintaining office supplies.
• Conduct research and gather information as requested by the executive.
• Build and maintain strong working relationships with internal and external stakeholders.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills with the ability to multitask effectively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Bachelor's degree in Business Administration or a related field is preferred.

Join Our Team as an Executive Secretary
As part of the Principal Buyer | Saudi Power Procurement Company, you will play a key role in our administrative operations, supporting our VP and management team. We are looking for a highly organized and detail-oriented Executive Secretary to manage correspondences and assist in day-to-day activities.

Responsibilities:

• Receive and check all correspondences of the VP/Manager's/Employees.
• Register and arrange the mail and submits it to the manager for briefing and action.
• Prepare answers to correspondence according to instructions.
• Respond politely to telephone conversations and take messages as required.
• Maintain records and update documents as necessary.
• Arrange meetings with internal and external visitors.
• Complete work on routine documents and check for completeness.

Qualifications:

• Bachelor's degree in Business Administration or related field.
• 4 to 7 years of experience.
• Excellent knowledge of written and spoken English.
• Proficient in Microsoft Office applications.
• Strong communication skills.

If you are a motivated professional looking to contribute to the dynamic team at the Saudi Power Procurement Company, we encourage you to apply today.

About the Role:
The Executive Assistant Secretary plays a vital role by providing direct executive support to the Director at IHCC. This position is perfect for someone who thrives in a dynamic environment and enjoys managing schedules, organizing meetings, and handling confidential tasks with professionalism.

Key Responsibilities:

• Manage and organize the Director’s daily schedule.
• Arrange internal and external meetings and prepare meeting minutes.
• Coordinate with internal and external parties on behalf of the Director.
• Prepare letters, reports, and official correspondence.
• Organize business travel and bookings as needed.
• Follow up on and execute tasks assigned directly by the Director.

Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• Minimum of 2 years of experience in a similar role.
• Strong organizational skills, discretion, and attention to detail.
• Fluent in both Arabic and English (spoken and written).
• Proficient in Microsoft Office and Outlook.

About the Role:
This is an exciting opportunity to join BARAKA for Real Estate Development and Investment as an Executive Secretary. In this role, you will provide and lead support to both internal and external parties with a high level of professionalism, reflecting positively on the organization.

Key Responsibilities:

• Manage sensitive matters with confidentiality and discretion.
• Maintain a daily calendar of meetings and events.
• Prepare Word, Excel, and PowerPoint documents in support of organizational objectives.
• Arrange travel and accommodations for executives and prepare expense reports.
• Screen incoming telephone calls and deliver accurate messages.
• Demonstrate excellent communication and time management skills.
• Organize complex calendars and schedules, resolving scheduling issues.
• Complete ad-hoc projects as assigned.

Preferred Attributes:

• Strong business acumen with the ability to decipher priorities.
• Commitment to excellence and proactive problem-solving.
• Excellent communicator with a team-oriented approach.
• Ability to work with sensitive information.

About the Role:
Uvera is seeking a proactive, detail-oriented and highly organized Executive Assistant to support our executive team. As an Executive Assistant, you will play a critical role in managing administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced startup environment.

Responsibilities:

• Calendar, Schedule and Travel Management:
  • Manage executive calendars and schedule appointments and meetings.
  • Coordinate travel arrangements and itineraries for executives.
  • Travel with executives as needed to provide on-site support during meetings, conferences, and events.
• Communication and Correspondence:
  • Screen and prioritize incoming calls, emails, and letters.
  • Draft and prepare correspondence and executive communications.
• Meeting Coordination:
  • Arrange and coordinate meetings, conferences, and special events.
  • Prepare agendas, take meeting minutes, and distribute materials.
• Office Management:
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with onboarding new employees and maintain employee records.
• Project Support:
  • Provide project support and coordination as needed.
  • Conduct research, gather data, and prepare reports.
• Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion.
  • Uphold and maintain a high level of professionalism and confidentiality at all times.

Qualifications:

• Bachelor's degree or equivalent experience is preferred, with a preference for candidates holding a Master's degree.
• Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
• Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
• Ability to work independently with minimal supervision while also collaborating effectively in a team environment.
• Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

If you have a proactive nature and possess excellent organizational skills and a strong commitment to delivering exceptional administrative support, we invite you to submit your application to join Uvera on its exciting journey! The application deadline is Friday, April 25, at 1159 pm.

Job Summary
Hakina is seeking a highly organized and detail-oriented Executive Assistant to provide vital support to the executive team. This role requires a proactive individual who thrives in a dynamic environment and is passionate about contributing to a mission-driven organization.

Key Responsibilities

• Manage executive calendars, appointments, and travel logistics
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle correspondence, document management, and communication on behalf of executives
• Organize internal and external meetings and company events
• Support with presentations, reports, and executive summaries
• Maintain confidentiality and handle sensitive information professionally
• Coordinate with other departments and stakeholders for effective workflow

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 23 years of experience in a similar Executive Assistant or Administrative role
• Exceptional time management and organizational skills
• Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus)
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Energetic, proactive, and team-oriented attitude