Executive secretary Jobs in Makkah

Join Our Team as an Executive Secretary to the General Manager
At Anwar Al Madinah Mövenpick Hotel, we are seeking a highly organized and professional Executive Secretary to provide exceptional secretarial and administrative support to our General Manager. This position offers you the opportunity to work within a dynamic team, while also contributing to the smooth operations of our esteemed hotel.

Key Responsibilities:

• Manage the General Manager’s diary and coordinate meetings and appointments.
• Screen and handle telephone calls, mails, and emails, taking appropriate actions.
• Prepare and manage correspondence for the General Manager’s signature.
• Maintain systematic and up-to-date filing systems.
• Coordinate travel arrangements efficiently.
• Compile monthly financial data reports and ensure confidentiality of sensitive information.
• Attend to residents’ special requests or complaints directed to the General Manager.
• Maintain a clean and functional office space with adequate stock of stationery.

Qualifications:
- Diploma education
- Minimum 5 years of secretarial experience, with at least 2 years serving at the senior management level
- Excellent reading, writing, and oral proficiency in English
- Proficient in MS Excel, Word, and PowerPoint

Competencies:

• Excellent communication skills
• Service-oriented with attention to detail
• Ability to work effectively within a team
• Self-motivated and energetic
• Professional appearance and grooming

We are committed to promoting diversity and inclusion at Accor and ensure a welcoming workplace for all individuals. We encourage Saudi nationals to apply!

Join Waad Education Company as an Executive Secretary!

Waad Holding is seeking a highly organized and skilled Executive Secretary to support our leadership team. This vital role is essential for ensuring the smooth operation of the executive office, managing correspondence, and coordinating activities that drive efficient operations throughout the organization.

Key Responsibilities:

• Before Meetings: Prepare agendas, distribute materials, and schedule meetings.
• During Meetings: Take accurate minutes, track decisions, and ensure compliance.
• After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members.
• Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
• Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives.

Candidate Profile:

• Experience in managing Board relations.
• Strong leadership, planning, and communication skills (Arabic & English).
• Able to manage multiple tasks, meet deadlines, and work within a governance structure.

Requirements:

• 5 - 7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
• Bachelor's degree in Management or a related field.
• Bilingual (Arabic and English) is mandatory.
• Advanced knowledge of governance practices and digital board management platforms.
• Exceptional organizational and communication skills.

Career opportunity to join the Executive Office team of the Chairman in the position of Executive Secretary
Location: Mecca

Job Summary:
We are looking for an outstanding Executive Secretary to join the Executive Office of the Chairman, possessing high organizational skills and the ability to manage office tasks and executive communications efficiently and professionally, contributing to the support of senior management activities and enhancing the efficiency of coordination and communication within the company.

Main Tasks and Responsibilities:

• Organizing the Chairman's agenda and scheduling meetings and appointments according to priorities
• Coordinating and arranging business trips, bookings, and related logistics
• Preparing and drafting correspondence and official reports in both Arabic and English
• Following up on incoming and outgoing emails and correspondence, and organizing them
• Preparing meetings and documenting meeting minutes, and following up on the implementation of issued decisions
• Organizing and maintaining electronic and paper documents and records with confidentiality and professionalism
• Coordinating and communicating between the Executive Office and various departments and external parties
• Managing relationships and communication with entities and personalities dealing with the Chairman's office
• Preparing presentations and reports supporting senior management decisions
• Contributing to the development of work procedures in the Executive Office and using digital tools and automation tools to enhance operational efficiency
• Preparing dashboards to support information analysis and performance indicators related to the Executive Office's work

Required Qualifications:

• Bachelor's degree in Business Administration or a related field
• 3 to 5 years of experience in executive secretarial or executive office management
• Proficiency in using Microsoft Office programs and modern digital tools
• Fluency in Arabic and English, both written and spoken
• High organizational and time management skills and the ability to handle multiple tasks

Required Skills:

• Professional communication
• Time management and prioritization
• Attention to detail and professional confidentiality
• Analytical thinking and problem-solving
• The ability to work within a team and support executive leadership