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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
Join Rawaj-HCM as an Executive Secretary!
We are seeking a highly capable Executive Secretary to the Board of Directors to provide comprehensive administrative and governance support, ensuring the seamless operation of board activities at the highest level.

Key Responsibilities:
  • Coordinate and prepare board meeting agendas in collaboration with the Chairperson and members.
  • Record and maintain accurate minutes and official board documents.
  • Communicate meeting schedules and updates to all relevant stakeholders.
  • Support board activities such as orientation, development, and evaluations.
  • Manage and safeguard company records, resolutions, and statutory documents.
  • Ensure compliance with corporate governance and regulatory frameworks.
  • Liaise with internal departments and external regulatory bodies as needed.

Knowledge, Skills, and Experience:
We're looking for candidates with:
  • Bachelor's degree in Law, Business Administration, or a related field.
  • Minimum of 5 years in a senior executive or board secretary role.
  • Exceptional written communication and editorial skills.
  • High attention to detail, with strong planning and organizational capabilities.
  • Ability to work under pressure and handle confidential information with integrity.
  • Familiarity with best practices in board governance and documentation.

Requirements

  • Requires 2-5 Years experience

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DAR ENGINEERING

Full-time
Join Our Team as an Executive Secretary
We are seeking a highly experienced, organized, and dependable Executive Secretary with a minimum of 10 years of proven experience supporting senior leadership teams. This role is ideal for a seasoned professional who excels in managing complex executive schedules while ensuring smooth, high-level administrative operations.

Key Responsibilities:
  • Oversee and manage complex executive calendars, including scheduling meetings, appointments, and coordinating international and domestic travel.
  • Prepare, proofread, and edit high-level correspondence, executive reports, presentations, and other documentation with accuracy and discretion.
  • Plan, organize, and coordinate executive-level meetings, including developing agendas, taking minutes, and tracking follow-up actions.
  • Act as a liaison between executives and internal departments, external stakeholders, and high-profile partners.
  • Maintain organized filing systems and ensure the confidentiality and security of sensitive information.
  • Monitor and manage high-volume email communications and screen incoming calls with professionalism.
  • Provide executive support on strategic projects, initiatives, and operational tasks as needed.

Qualifications:
  • Minimum of 10 years of experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.
  • Bachelor’s degree in Business Administration or related field.
  • Exceptional organizational, multitasking, and prioritization abilities.
  • Excellent verbal and written communication skills with a strong command of business correspondence.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • High level of professionalism, integrity, and discretion when dealing with confidential matters.
  • Proactive and resourceful with the ability to work independently and manage time effectively.

What We Offer:
  • An opportunity to contribute to landmark projects in Saudi Arabia.
  • A collaborative, professional, and supportive work environment.
  • Competitive salary and comprehensive benefits package.
  • A strong organizational culture that values and recognizes employee contributions.
  • The chance to work with a leadership team that is passionate about excellence and continuous growth.

breifcase2-5 years

locationRiyadh

10 days ago