Secretary Jobs for Fresh Graduates in Saudi Arabia

Join our team at Napco National as a Data Entry Operator! We are a leading Saudi company dedicated to transforming visions into reality and driving the growth of the national industrial sector.

Key Responsibilities:

• Prepare receipt and issue vouchers and report any discrepancies.
• Manage material transfer by system between warehouses.
• Assist in inventory data entry tasks.
• Handle CHEP pallet transactions in the system and update reports.
• Maintain filing for all related files.
• Comply with safety and environmental instructions and participate in toolbox talks led by the HSE officer.
• Consult and participate in the development and improvement of the OH&S management system.

Why Napco National? Since 1956, we have been committed to innovation and excellence in manufacturing plastic and paper packaging solutions. We pride ourselves on our contribution to the sustainable future of our community.

A high-growth, VC-backed construction technology company in Saudi Arabia is seeking an exceptional Executive Assistant to partner directly with the CEO.

🚀 The Opportunity
You will own the CEO’s:

• Calendar strategy & time optimisation
• Information flow & communications triage
• Decision-readiness & executive briefing
• Travel, events & stakeholder engagement
• Core executive operations (OKRs, board materials, vendor & expense hygiene)

🔑 Key Responsibilities
Executive Priorities & Calendar Leadership

• Maintain a rolling 6-week forward calendar
• Run weekly priority reviews with the CEO
• Protect time allocation and eliminate non-essential commitments

Information & Communications Triage

• Route inbound communications within 2 business hours
• Draft executive-level correspondence
• Maintain structured decision logs and follow-up trackers

Meeting Excellence

• Produce 1-page, decision-ready briefs 48 hours in advance
• Drive action item accountability (>95% closure target)
• Coordinate post-meeting stakeholder communications

Executive Operations

• Maintain OKR hygiene and quarterly review processes
• Prepare board packs and executive reporting materials
• Support vendor onboarding, expense governance and light project tracking

Travel & Stakeholder Engagement

• End-to-end travel planning with zero operational lapses
• Conference stakeholder mapping and strategic networking schedules
• Interface with clients, contractors and government entities

Join Leader Investment Group as a Data Entry Agent!
We are seeking a detail-oriented and precise Data Entry Agent to join our team and ensure the accurate entry, updating, and storage of company data in an organized manner.

Key Responsibilities:

• Accurately and swiftly input data into systems and databases.
• Review and verify data integrity, correcting any errors found.
• Organize and maintain both electronic and paper files.
• Ensure the confidentiality of sensitive information.
• Prepare simple reports as needed.
• Support the team with related administrative tasks.

Requirements:

• High school diploma or equivalent.
• Proficient in computer use and Microsoft Office programs.
• Quick and accurate typing skills.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and work under pressure.

Be part of a dynamic team at Leader Investment Group, where we prioritize innovation and excellence!

Join Napco National as a Data Entry Operator!
Your role is crucial in supporting our operations and ensuring efficiency in our processes. At Napco National, we are committed to driving the growth of the national industrial sector, providing high-quality manufacturing and marketing solutions since 1956.

Responsibilities:

• Prepare receipts and issue vouchers, reporting any discrepancies.
• Conduct material transfers between warehouses using our system.
• Assist in inventory-related data entry tasks.
• Manage CHEP pallet transactions in the system and update reports accordingly.
• File all related documents accurately.
• Comply with safety and environmental instructions and participate in toolbox talks provided by the HSE officer.
• Engage in consultation and participation across all applicable levels and functions to improve the OH&S management system.

About Napco National:
We are a leading Saudi company specializing in plastic and paper packaging solutions with a commitment to sustainability. Join us in creating innovative products while maintaining a focus on environmental responsibility.

Join Our Team as a Sales Coordinator at Marriott International!

At Marriott International, we are excited to bring passionate individuals together to create unforgettable experiences for our guests. We inspire curious and creative individuals who value cultural connection and enjoy fostering memorable moments.

As a Sales Coordinator at Le Méridien Makkah, you will:

• Provide outstanding support for our sales team, ensuring seamless communication and engagement with clients.
• Assist in managing and coordinating sales activities and maintain accurate records of client interactions.
• Utilize your organizational skills to help plan events and coordinate logistics efficiently.

We are looking for someone who embodies our commitment to providing excellent service and thrives in a collaborative environment. Join us at Marriott International and be part of a diverse team that celebrates every culture!

About Us: Marriott International spans a portfolio of approximately 9,000 properties across more than 30 leading brands in 141 countries and territories, dedicated to embodying an inclusive culture and equal opportunity for all employees.

Position Overview:
The HR Coordinator will support the HR department in executing recruitment and onboarding activities. This role is ideal for someone looking to gain hands-on experience in talent acquisition and employee integration processes. The intern will assist with administrative tasks, candidate management, and the facilitation of a smooth onboarding experience for new hires.

Key Responsibilities:

• Assist in posting job openings on various platforms and tracking applications.
• Screen resumes and coordinate interview schedules with candidates and hiring managers.
• Support the recruitment process by communicating with candidates and providing timely updates.
• Prepare onboarding documentation and ensure completion of digital forms.
• Coordinate with IT and other departments to arrange access, equipment, and software for new hires.
• Support the delivery of orientation sessions and ensure new hires have a positive introduction to the company.

Requirements:

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field.
• Eligible for Tamheer program.
• Strong organizational and communication skills.
• Attention to detail and ability to handle confidential information.
• Proficiency with MS Office and digital collaboration tools.

What You’ll Gain:

• Practical experience in recruitment and onboarding processes.
• Exposure to HR best practices and compliance requirements.
• Opportunity to contribute to a positive employee experience.

Administrative assistant

Join Industrial Scientific as a Sales Coordination Intern!
At Industrial Scientific, we are on a mission to eliminate death on the job by the year 2050. As a global leader in gas detection and connected safety solutions, we protect workers in the world’s most hazardous environments. We are seeking a high-energy, detail-oriented Sales Coordination Intern who will be vital in supporting our sales team.

Your Responsibilities:

• CRM & Data Stewardship: Maintain and audit our CRM (Salesforce) to ensure lead data, account ownership, and contact details are pristine.
• Sales Enablement: Help prepare customer-facing materials, including slide decks, case studies, and technical whitepapers tailored to specific industries such as Mining, Oil & Gas, or Manufacturing.
• Administrative Support: Assist with drafting sales quotes, NDAs, and basic service agreements.
• Pipeline Management: Support Sales Managers in tracking deal progress and ensuring all leads are followed up.
• Market Intelligence: Conduct research on industry trends and competitor movements to refine our value proposition.
• Customer Experience: Act as a bridge between Sales and Customer Success to ensure smooth handoffs once a solution is sold.

Who You Are:

• Education: You are a student or recent graduate in Business, Marketing, Finance, or a related field.
• Languages: You are fluent in both Arabic and English.
• The Mission Matters: Motivated by the idea of working for a company that saves lives.
• Tech Savvy: Comfortable with Excel and learning CRM tools.
• Detail Obsessed: You notice details others miss and take pride in “clean” data.
• Humble, Hungry, and Smart: Eager to learn and willing to assist the team with various tasks.

What You’ll Gain:

• Direct mentorship from seasoned sales leaders.
• Hands-on experience with industry-standard sales technology.
• A deep understanding of the “Safety-as-a-Service” business model.
• A chance to contribute to our 40-year legacy of innovation.

Position Overview:
The HR Coordinator will support the HR department in executing recruitment and onboarding activities. This role is ideal for someone looking to gain hands-on experience in talent acquisition and employee integration processes. The intern will assist with administrative tasks, candidate management, and the facilitation of a smooth onboarding experience for new hires.

Key Responsibilities:

• Assist in posting job openings on various platforms and tracking applications.
• Screen resumes and coordinate interview schedules with candidates and hiring managers.
• Support the recruitment process by communicating with candidates and providing timely updates.
• Prepare onboarding documentation and ensure completion of digital forms.
• Coordinate with IT and other departments to arrange access, equipment, and software for new hires.
• Support the delivery of orientation sessions and ensure new hires have a positive introduction to the company.

Requirements:

• Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field.
• Eligible for Tamheer program.
• Strong organizational and communication skills.
• Attention to detail and ability to handle confidential information.
• Proficiency with MS Office and digital collaboration tools.

What You’ll Gain:

• Practical experience in recruitment and onboarding processes.
• Exposure to HR best practices and compliance requirements.
• Opportunity to contribute to a positive employee experience.

Join Hilton as a Personal Assistant to the General Manager!
As a Personal Assistant, you will provide the General Manager with essential administrative support. Your responsibilities include typing, filing, answering phones, managing the appointment calendar, and making travel arrangements while ensuring the office runs smoothly and efficiently.

Key Responsibilities:

• Manage incoming and outgoing correspondence
• Prepare and type complex reports and correspondence
• Maintain office supplies and equipment
• Greet internal and external customers professionally
• Scheduling meetings and recording minutes
• Handle Guest satisfaction scores and VIP guests

Requirements:

• Saudi nationality
• Strong organizational and multitasking skills
• Driving license and car ownership
• Excellent communication skills in English
• Typing speed of 60 wpm
• Able to transcribe from handwritten notes

Join Hilton and be part of a team that creates remarkable hospitality experiences around the world!

Join Our Team as a Sales Coordinator at Marriott International!

At Marriott International, we are excited to bring passionate individuals together to create unforgettable experiences for our guests. We inspire curious and creative individuals who value cultural connection and enjoy fostering memorable moments.

As a Sales Coordinator at Le Méridien Makkah, you will:

• Provide outstanding support for our sales team, ensuring seamless communication and engagement with clients.
• Assist in managing and coordinating sales activities and maintain accurate records of client interactions.
• Utilize your organizational skills to help plan events and coordinate logistics efficiently.

We are looking for someone who embodies our commitment to providing excellent service and thrives in a collaborative environment. Join us at Marriott International and be part of a diverse team that celebrates every culture!

About Us: Marriott International spans a portfolio of approximately 9,000 properties across more than 30 leading brands in 141 countries and territories, dedicated to embodying an inclusive culture and equal opportunity for all employees.

Join Industrial Scientific as a Sales Coordination Intern!
At Industrial Scientific, we are on a mission to eliminate death on the job by the year 2050. As a global leader in gas detection and connected safety solutions, we protect workers in the world’s most hazardous environments. We are seeking a high-energy, detail-oriented Sales Coordination Intern who will be vital in supporting our sales team.

Your Responsibilities:

• CRM & Data Stewardship: Maintain and audit our CRM (Salesforce) to ensure lead data, account ownership, and contact details are pristine.
• Sales Enablement: Help prepare customer-facing materials, including slide decks, case studies, and technical whitepapers tailored to specific industries such as Mining, Oil & Gas, or Manufacturing.
• Administrative Support: Assist with drafting sales quotes, NDAs, and basic service agreements.
• Pipeline Management: Support Sales Managers in tracking deal progress and ensuring all leads are followed up.
• Market Intelligence: Conduct research on industry trends and competitor movements to refine our value proposition.
• Customer Experience: Act as a bridge between Sales and Customer Success to ensure smooth handoffs once a solution is sold.

Who You Are:

• Education: You are a student or recent graduate in Business, Marketing, Finance, or a related field.
• Languages: You are fluent in both Arabic and English.
• The Mission Matters: Motivated by the idea of working for a company that saves lives.
• Tech Savvy: Comfortable with Excel and learning CRM tools.
• Detail Obsessed: You notice details others miss and take pride in “clean” data.
• Humble, Hungry, and Smart: Eager to learn and willing to assist the team with various tasks.

What You’ll Gain:

• Direct mentorship from seasoned sales leaders.
• Hands-on experience with industry-standard sales technology.
• A deep understanding of the “Safety-as-a-Service” business model.
• A chance to contribute to our 40-year legacy of innovation.

Join Napco National as a Data Entry Operator!
In this crucial role, you will engage in various administrative tasks to ensure the efficient processing and organization of documents. Your impact will support our operations and contribute to our commitment to secure information management.

Key Responsibilities:

• Receive and sort documents from CSD officers based on seriality including canceled pick slips, gate passes, invoices, and credit notes.
• Attach RTV's with corresponding credit notes and provide weekly copies to sales and accounting teams.
• Update receipt invoices in the JDE system (Invoice control application).
• Securely store all paperwork in designated places.
• Manage requests for file access and keep logs of borrowed documents.
• Follow confidentiality policies to protect sensitive data and information.

If you have a keen eye for detail and are driven to maintain organizational integrity, we encourage you to apply. Be part of Napco National, where we transform visions into reality!

Join Hilton as a Personal Assistant to the General Manager!
As a Personal Assistant, you will provide the General Manager with essential administrative support. Your responsibilities include typing, filing, answering phones, managing the appointment calendar, and making travel arrangements while ensuring the office runs smoothly and efficiently.

Key Responsibilities:

• Manage incoming and outgoing correspondence
• Prepare and type complex reports and correspondence
• Maintain office supplies and equipment
• Greet internal and external customers professionally
• Scheduling meetings and recording minutes
• Handle Guest satisfaction scores and VIP guests

Requirements:

• Saudi nationality
• Strong organizational and multitasking skills
• Driving license and car ownership
• Excellent communication skills in English
• Typing speed of 60 wpm
• Able to transcribe from handwritten notes

Join Hilton and be part of a team that creates remarkable hospitality experiences around the world!

Job Title: Data Entry

Job Description: The role of a data entry clerk involves reviewing and verifying data forms, entering and storing data and information on a computer.

Primary Duties and Responsibilities:

• Reviewing data-related forms, coding them, and ensuring their completeness.
• Entering data and information into the computer according to the programs.
• Reviewing classification codes for entered data and information, and correcting errors.
• Storing the entered information.
• Creating necessary backups for stored data and information.
• Adhering to instructions related to data and information confidentiality.

Qualifications: A bachelor's degree in one of the following fields:

• Programming and Computer Science
• Information Technology
• Data Science

Skills:

• Data Inspection (Advanced)
• Data Collection (Advanced)

Languages:

• Arabic (Advanced)
• English (Advanced)

Join Emdad United Transportation as a Data Entry Specialist!

We are seeking a meticulous and efficient Data Entry Specialist to manage data entry and updates in our electronic systems. Your attention to detail and proficiency in Microsoft Office, particularly Excel, are essential for ensuring high accuracy and speed in data management.

Key Responsibilities:

• Enter and update data in our systems with high accuracy.
• Review and correct entered data to maintain data integrity.
• Prepare invoices and periodic reports.
• Interact with various data management rules and guidelines.

Required Skills and Qualifications:

• Proficient in Microsoft Office applications, especially Excel.
• Fast and accurate data entry skills.
• Strong organizational skills with attention to detail.
• Ability to work under pressure and meet deadlines.
• Advanced English language skills.
• Ability to teach Arabic to non-native speakers.

About Us:
Emdad United Transportation is dedicated to providing high-quality transportation and logistics solutions with over 16 years of experience. We pride ourselves on our commitment to safety, punctuality, and customer satisfaction.

Join Our Team at Proger!
Proger is a leading international company specializing in engineering and management services. We are currently seeking a Saudi Junior Secretary to join our Riyadh branch. This role offers exciting opportunities to develop your administrative and communication skills in a professional setting.

Key Responsibilities:

• Perform routine administrative duties such as managing correspondence, filing, and document preparation.
• Assist in scheduling meetings and appointments, preparing agendas, and recording minutes.
• Handle incoming and outgoing emails, phone calls, and inquiries professionally.
• Support managers in day-to-day administrative activities.
• Manage bookings for flights, hotels, and transportation for company trips.
• Act as the primary point of contact for staff regarding travel inquiries and last-minute changes.
• Ensure confidentiality and accuracy in handling office documents.

Requirements:

• A minimum of a high school diploma is required; a bachelor's degree in business administration or a related field is preferred.
• Strong organizational, communication, and multitasking skills.
• Attention to detail with the ability to follow instructions accurately.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent English proficiency (written and spoken) is mandatory.
• Saudi Nationality is a mandatory requirement.

At Proger, we are committed to equal opportunities and seek individuals from diverse backgrounds. Apply now and become part of our dynamic team working on large-scale projects!