Secretary Jobs for Fresh Graduates in Saudi Arabia

• Financial: Adhere to budget.
• Customer Management:
  • Extensive management of online diaries.
  • Book appointments and arrange meetings.
  • Ensure executives get to meetings on time with appropriate documentation.
  • Handle and screen calls for executives and manage emails.
• Client Relationships: Maintain and build good working relationships with executives, clients, and their assistants.
• Internal Processes: Organise meetings, documentation, and follow-up actions as necessary.
• General Administration: Proofread and finalise documents, keep contact databases updated.

• Exercise confidentiality and discretion.
• Comply with PwC policies and procedures.
• Assist with the organisation of PwC events as needed.

• Support the Sales Executives with relevant sales tasks, follow-up on ongoing and new business with customers.
• Prepare and send rate quotations to customers.
• Monitor quotation and customer performance, including tenders, and follow up with customers as needed.
• Manage dispute and exception handling.
• Provide clear handover information to Customer Service.
• Assist Customer Service with problem-solving related to customer issues.
• Validate and input new customer data into Salesforce.

• University degree or equivalent.
• Good command of written and spoken English.
• Working knowledge of MS Office.
• Able to work well with others and follow established guidelines.
• Positive attitude and receptiveness to new ideas for personal development.

• Precisely enter, update, and manage a range of data fields within digital databases and internal systems.
• Review and verify records for accuracy and completeness, quickly correcting any errors found.
• Maintain organized and well-structured databases to support efficient data retrieval and reporting.
• Safeguard confidential information and adhere strictly to company data privacy and security protocols.
• Work cross-functionally with teams such as Operations, Sales, and Customer Service to enable seamless information flow.
• Generate routine and ad hoc reports from company databases to meet business needs.
• Contribute to ongoing improvements in data entry processes, documentation, and workflow efficiency.
• Stay informed of industry trends and data management best practices related to digital home retail.
• Support organizational initiatives by participating in team meetings, trainings, and skills development programs.
• Demonstrate Niceone’s core values of professionalism, respect, and inclusivity in every task.

• Education: Completion of high school required; further education is an asset.
• Professional Experience: Previous exposure to data entry, administrative, or clerical support roles is preferred but not essential.
• Technical Skills: Competence with Microsoft Excel, Google Sheets, and general data entry tools; familiarity with digital retail systems or CRMs is a plus.
• Attention to Detail: Demonstrated ability to spot discrepancies and ensure high levels of data integrity.
• Organization: Strong capability to manage multiple data sets and prioritize tasks effectively.
• Communication: Clear and concise in both written and verbal skills; comfortable collaborating within a diverse team.
• Confidentiality: Unwavering commitment to handling sensitive information with care and integrity.
• Adaptability: Enthusiasm for learning, embracing new technology, and thriving in a dynamic environment.
• Diversity & Inclusion: Dedication to fostering a respectful, equitable, and welcoming workplace for all.

• Professional Advancement: Continuous training, mentorship, and well-defined career progression throughout operations and analytics teams.
• Diverse & Inclusive Culture: Collaborative setting that celebrates individuality and ethics.
• Meaningful Impact: Directly support strategic business decisions and digital operations by ensuring data accuracy.
• Ongoing Training: Regular access to workshops on new digital tools, data entry techniques, and productivity improvements.
• Work-Life Support: Flexible environment supporting both job performance and personal well-being.

• High school diploma required; advanced qualifications desirable.
• Some exposure to data entry or office administration responsibilities preferred.
• Strong computer literacy and enthusiasm for learning new digital programs.
• Proven organizational skills with a focus on accuracy and efficiency.
• Demonstrated respect for data privacy and ethical information management.
• Commitment to inclusive teamwork and upholding Niceone’s core values.

• Assist with end-to-end recruitment processes, including job postings, interview scheduling, and candidate communication.
• Screen resumes and support hiring managers with shortlisting (training provided).
• Maintain applicant tracking systems and ensure data accuracy.
• Support onboarding activities for new hires (*, preparing documents, orientation coordination).
• Act as a liaison between Chinese-speaking candidates and the HR team.

• Fluent in Chinese (Mandarin/Cantonese) and English – written and verbal.
• Bachelor's degree in HR, Business, or related field (or equivalent interest in HR).
• No experience needed – we welcome fresh graduates or career switchers!
• Strong organizational skills and attention to detail.
• A team player with a willingness to learn.

• Support day-to-day HR operations including employee documentation and data management.
• Assist in the onboarding and orientation of new hires.
• Contribute to internal HR projects and initiatives.
• Provide general administrative support to the HR team.

• Registered in the HRDF Tamheer Program via the Taqat platform.
• Not currently employed in the public or private sector.
• Have not previously participated in the Tamheer Program.

• Monthly stipend provided by HRDF.
• Practical training and mentoring by experienced HR professionals.
• Certificate of completion from HRDF upon successful participation.

• Manage customer communication effectively.
• Assist in lead generation to boost sales.
• Conduct satisfaction surveys to gauge customer experience.
• Schedule appointments and coordinate marketing and event activities.

• Recruitment & Onboarding: Assist in sourcing candidates and scheduling interviews, support onboarding processes, and maintain employee records.
• Employee Relations & Support: Act as a contact for employee inquiries, assist in handling grievances, and organize employee engagement activities.
• HR Administration & Compliance: Ensure compliance with labor laws, assist in payroll processing, and prepare HR reports.
• Performance & Training Support: Coordinate training sessions and support performance appraisal processes.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• Must have no working experience for the last 6 months.

• Recruitment & Onboarding: Assist in sourcing candidates and scheduling interviews, support onboarding processes, and maintain employee records.
• Employee Relations & Support: Act as a contact for employee inquiries, assist in handling grievances, and organize employee engagement activities.
• HR Administration & Compliance: Ensure compliance with labor laws, assist in payroll processing, and prepare HR reports.
• Performance & Training Support: Coordinate training sessions and support performance appraisal processes.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• Must have no working experience for the last 6 months.

Book keeping, data entry and good knowledge with excel for both gender

Tasks and Responsibilities:

• Managing and coordinating schedules and meetings.

• Receiving phone calls and directing them to the relevant departments.

• Preparing and writing official correspondence, reports, and presentations.

• Organizing and archiving files and documents in an organized and confidential manner.

• Welcoming visitors and providing hospitality and organizing their appointments.

• Organizing and booking travel and transfers when needed.

• Ensuring that office supplies are available and organizing the necessary requests.

• Preparing meeting minutes and distributing them to the concerned parties.

• Performing any other tasks assigned by the direct manager.

Required Qualifications:

• Diploma degree in management, secretarial, or any related field.

• Previous experience of not less than [12] years in the field of secretarial or administrative support.

• Proficiency in using Microsoft Office programs (Word, Excel, Outlook, PowerPoint).

• Strong communication skills.

• Ability to organize time and adhere to deadlines.

• High interpersonal skills and confidentiality in work.

• English language skills in speaking and writing.

• Financial: Adhere to budget.
• Customer Management:
  • Extensive management of online diaries.
  • Book appointments and arrange meetings.
  • Ensure executives get to meetings on time with appropriate documentation.
  • Handle and screen calls for executives and manage emails.
• Client Relationships: Maintain and build good working relationships with executives, clients, and their assistants.
• Internal Processes: Organise meetings, documentation, and follow-up actions as necessary.
• General Administration: Proofread and finalise documents, keep contact databases updated.

• Exercise confidentiality and discretion.
• Comply with PwC policies and procedures.
• Assist with the organisation of PwC events as needed.