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SalarySalarySR 9,000 / Month
Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationAl Khalidiyah, Jeddah
Administrative assistant

Requirements

  • No experience required

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Job Summary:

We are looking for an Executive Secretary who possesses high skills in organization and coordination, to support senior management in task follow-up, develop daily operations, and enhance communication between departments to achieve the highest levels of efficiency and achievement.

Responsibilities and Tasks:

* Follow up and organize the tasks of senior management and ensure their execution within the specified timelines.

* Coordinate meetings, prepare agendas, document minutes, and follow up on what has been agreed upon.

* Manage official correspondence, respond to inquiries, and arrange internal and external communications.

* Follow up and implement coordination tasks between departments to ensure smooth workflow and support internal collaboration.

* Contribute to developing and improving daily operations, and propose effective work mechanisms to raise productivity levels.

* Prepare periodic reports and submit them to senior management.

* Organize files and records and ensure easy access to them.

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* Previous experience in executive secretarial or similar roles.

* High skills in organization, time management, and multitasking.

* Strong ability to communicate and interact with various levels of employees.

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📣 Job AdNew

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About the Role
We are seeking a highly organized, proactive, and professional Executive Secretary to support our CEO in managing daily operations, communication, and strategic administrative tasks. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with absolute confidentiality.

Key Responsibilities
  • Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
  • Prepare, review, and organize documents, reports, presentations, and correspondence.
  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Coordinate executive meetings, draft agendas, record minutes, and ensure timely follow-up on action items.
  • Manage confidential information with discretion and professionalism.
  • Support the CEO in project tracking, deadline management, and prioritization of tasks.
  • Assist in organizing corporate events, board meetings, and executive engagements.
  • Maintain an organized filing system (digital and physical) for easy retrieval of documents.
  • Handle incoming communications, screen calls, and manage email correspondence on behalf of the CEO.
  • Conduct basic research, compile data, and prepare summaries when required.

Qualifications & Requirements
  • Saudi National (Female)
  • Bachelor’s degree in Business Administration, Office Management, or a related field.
  • Proven experience (3+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.
  • Excellent command of English and Arabic (written and spoken).
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  • High level of integrity, confidentiality, and discretion.

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  • Professional judgment and decision-making
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  • Adaptability and reliability
  • Executive presence and maturity

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This role offers the opportunity to work closely with top leadership, gain exposure to strategic decision-making, and contribute to the success of a growing organization. You will be part of a dynamic, supportive environment where professionalism and excellence are valued.

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