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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationJeddah
Join WISTER as a Secretary!
WISTER is a leading fast-casual restaurant chain in Saudi Arabia, renowned for serving freshly made, high-quality signature burgers. We are committed to delivering exceptional value and ensuring every customer enjoys a satisfying dining experience.

Role Description:
This is a full-time on-site Secretary role located in Jeddah. As a Secretary, you will be responsible for performing a variety of clerical and administrative tasks including managing schedules, handling company correspondence, and supporting senior executives. Additional duties include maintaining records and providing assistance for company documentation while liaising directly with clients and stakeholders to ensure inquiries are addressed effectively and professionally.

Qualifications:
  • Proficiency in clerical skills such as managing schedules, filing, and record-keeping.
  • Strong communication and customer service skills to liaise effectively with clients and stakeholders.
  • Experience in company secretarial work and executive administrative assistance.
  • Excellent organizational and time management abilities.
  • Attention to detail and the ability to maintain confidentiality.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or similar software.
  • Fluency in English and Arabic is preferred.
  • Previous experience in a secretarial or administrative role is an advantage.

Requirements

  • Requires 2-5 Years experience

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Job Summary:

We are looking for an Executive Secretary who possesses high skills in organization and coordination, to support senior management in task follow-up, develop daily operations, and enhance communication between departments to achieve the highest levels of efficiency and achievement.

Responsibilities and Tasks:

* Follow up and organize the tasks of senior management and ensure their execution within the specified timelines.

* Coordinate meetings, prepare agendas, document minutes, and follow up on what has been agreed upon.

* Manage official correspondence, respond to inquiries, and arrange internal and external communications.

* Follow up and implement coordination tasks between departments to ensure smooth workflow and support internal collaboration.

* Contribute to developing and improving daily operations, and propose effective work mechanisms to raise productivity levels.

* Prepare periodic reports and submit them to senior management.

* Organize files and records and ensure easy access to them.

* Execute other related administrative tasks as needed.

Requirements and Qualifications:

* Own a car 

* Previous experience in executive secretarial or similar roles.

* High skills in organization, time management, and multitasking.

* Strong ability to communicate and interact with various levels of employees.

* Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).

* Ability to solve problems and take the initiative in developing processes and improving procedures.

* Good level in English (preferred).

* High accuracy in follow-up and attention to detail.


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