Secretary Jobs in Saudi Arabia

Ninja is seeking a detail-oriented and proactive HR Coordinator to support our human resources team in various administrative and operational functions. This role is ideal for candidates looking to build a career in HR by gaining hands-on experience in recruitment, employee relations, and HR administration.

Key Responsibilities:

• Manage HR documentation, ensuring that employee records are accurate and up-to-date
• Operations tasks, including payroll, letters, probation periods and contracts
• Support the implementation of HR policies and procedures and ensure compliance with employment laws
• Coordinate recruitment processes, including job postings, scheduling interviews, and communicating with candidates
• Assist with the onboarding of new employees, ensuring a smooth transition into the company
• Provide support in employee engagement initiatives and events
• Respond to employee inquiries regarding HR-related matters and assist in resolving any issues
• Prepare reports and maintain HR metrics for internal tracking and analysis

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• 1-3 years of experience in an HR support role
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite and HRIS systems
• Ability to maintain confidentiality and handle sensitive information

About the Role:
As an Executive Assistant at Procter & Gamble, you will play a vital role in providing administrative and office support to ensure outstanding work processes and drive business objectives. This dynamic and fast-paced position requires engagement and energy to manage varying schedules and execute tasks diligently.

Responsibilities:

• Provide administrative, technical, and project management support to a Senior Executive and their leadership team.
• Act as a strategic business partner, offering guidance regarding company affairs.
• Build and maintain crucial relationships to ensure the Executive's and organization's success.
• Be proficient in office management and coordination of travel and meetings.
• Handle sensitive information with professionalism and discretion.

Role Requirements:

• 3-5 years of relevant work experience.
• Fluency in Arabic and English (written & spoken).
• Exceptional attention to detail and strong technical skills.
• Proficient in Outlook, Microsoft Teams, Excel, PowerPoint, and coordination technologies.
• Strong organizational skills with the ability to follow through on tasks.

Join Qiyam as an Executive Assistant!

At Qiyam, a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, we are seeking a creative and experienced Executive Assistant. This role will support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives.

Key Responsibilities:

• Research & Analytical Support:
  • Conduct targeted research on administrative, operational, developmental, and sector-specific topics relevant to the Pilgrim Services ecosystem.
  • Analyze reports, studies, and stakeholder documents and extract key insights for executive decision-making.
  • Prepare bilingual executive briefs supporting strategic projects and partnerships.
  • Gather information from government entities, sector reports, consulting references, and competitors relevant to Qiyam’s service offerings.
• Content & Document Development:
  • Develop high-quality PowerPoint presentations aligned with Qiyam’s brand, values, and consulting standards.
  • Prepare structured documents, policies, procedures, and frameworks supporting strategic and operational initiatives.
  • Edit, proofread, and refine content to ensure clarity, professionalism, and alignment with Qiyam’s methodologies.
  • Provide accurate Arabic-English translation for documents, proposals, and communications.
• Information & Communication Management:
  • Consolidate input from internal teams to create weekly, monthly, and project-specific reports.
  • Draft official emails and communications in Arabic and English with a professional and culturally aligned tone.
  • Prepare briefing notes for executive meetings with partners, government entities, and strategic stakeholders.
  • Manage the executive calendar with clear prioritization that reflects the company’s strategic commitments.
• Project & Initiative Support:
  • Follow up on action items across consulting projects, investment initiatives, and partnership programs.
  • Maintain action logs, trackers, and project dashboards to support timely execution.
  • Support the CEO and leadership team in preparing strategic documents relating to customer experience, investment opportunities, and sector development.
  • Organize and safeguard sensitive files related to national projects, stakeholder engagements, and executive planning.
• Executive Operations & Coordination:
  • Coordinate meetings, workshops, and engagements with internal teams and strategic partners across the Pilgrim Services ecosystem.
  • Manage travel logistics and executive scheduling efficiently.
  • Represent the company professionally when receiving high-profile guests and delegations.
  • Respond to urgent matters with professionalism, judgment, and initiative.

Required Skills & Competencies:

• Strong analytical skills and the ability to identify relevant insights.
• Excellent command of Arabic and English, with professional writing, reporting, and translation abilities.
• Advanced proficiency in Microsoft Office and strong file organization skills.
• High professionalism, confidentiality, and reliability.

Qualifications:
- Bachelor’s degree in business administration or a related field.
- 3 – 5 years of experience as an Executive Assistant or in a similar role.

We need a secretary that speaks fluent Chinese, Turkish, Arabic, and English

Join our esteemed team at The Grandeur as a Secretary!
As a vital member of our executive office, you will provide high-level administrative and organizational support to the Chief Executive Officer (CEO). Your role is essential in ensuring the smooth and efficient management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines and ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

Requirements:

• Minimum 2-5 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English, Arabic, and French.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.
• Willingness to undertake business travel to various locations, as necessary.

Role Description
This is a full-time on-site role for an Executive Secretary at Halwani Bros, located in Jeddah. The Executive Secretary will perform clerical and executive administrative tasks, such as scheduling meetings, preparing documents, and managing correspondence. Responsibilities include:

• Providing secretarial support to executives
• Maintaining records
• Offering exceptional customer service to internal and external stakeholders

The role requires a combination of organizational and interpersonal skills to ensure smooth office operations.

Key Responsibilities:

• Manage scheduling of meetings and appointments
• Prepare and organize documents for meetings
• Oversee correspondence and communication
• Maintain filing systems and records
• Provide excellent customer service to clients and staff

Qualifications:

• Strong clerical skills, including file organization and data entry
• Excellent verbal and written communication skills
• Experience in company secretarial work and managing confidential documents
• Ability to assist senior management in administrative tasks
• Proficient in office software, especially Microsoft Office Suite
• Bachelor's degree in Business Administration, Office Management, or related field is preferred
• Prior experience in a similar role is highly advantageous

Join Halwani Brothers Co., a pioneer in the food industry, recognized for our high-quality products and innovative practices. We look forward to welcoming a dedicated Executive Secretary to our team.

Performing secretarial tasks and proficiency in Microsoft Office and computer programs.

A secretary is required to work in a prestigious company to organize appointments, manage correspondence, and coordinate between different departments. The candidate must possess excellent communication and organizational skills and use Office programs efficiently. Proficiency in English and Arabic, both written and spoken, is required. Job tasks include receiving calls, organizing files, preparing reports, coordinating meetings, and following up on the implementation of management decisions with accuracy and professionalism.

We Are Hiring!!

We are seeking a dedicated Data Entry Officer to join our team at Wazpack Company Limited based in Jeddah, Saudi Arabia. This full-time on-site role requires a detail-oriented individual who can maintain and keep data accurate and organized.

Role Description:
This position involves entering and maintaining data in our company databases while ensuring accuracy and integrity. Responsibilities also include managing records, reporting discrepancies, and collaborating with internal teams to support various data-related needs.

Key Responsibilities:

• Enter, update, and maintain data in company databases with high accuracy.
• Verify data integrity and correct errors when necessary.
• Organize and manage files, records, and documents.
• Generate reports as needed.
• Collaborate with other departments to ensure data consistency.
• Follow data privacy and confidentiality policies.
• Work with the ERP systems to manage data and operations.

Qualifications:

• Diploma or higher (Associated degree preferred).
• Proven experience in data entry or administrative tasks.
• Strong typing speed and accuracy.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Office, Google Workspace, or data-entry software.
• Ability to manage time effectively and meet deadlines.
• Strong communication skills.
• Must be fluent in English, both spoken and written.

Exciting job opportunity as an administrative employee at Shahlah International Company!
We at Shahlah International Company are looking for an outstanding administrative employee to join our team in Jeddah - North Obhur. You will be responsible for organizing administrative tasks and coordinating between different departments, contributing to achieving the company's goals.

Requirements:

• Proficiency in computer usage and Office programs
• Ability to organize administrative tasks and coordinate between departments
• Good communication skills and ability to deal with the public
• Diploma or Bachelor's degree in management or a related field

If you see yourself having the suitable qualifications for this job, we welcome your application. We look forward to joining you!

Hassad Contracting Company announces the availability of an administrative secretary position for Saudi female citizens in Jeddah.
We are looking for a candidate capable of managing multiple tasks within a dynamic work environment. She will be responsible for organizing communications, managing appointments, and providing general administrative support.

• Main Tasks:
• Managing communications: answering and directing phone calls, managing emails, and receiving visitors.
• Organizing meetings and agendas: scheduling and organizing meetings and taking notes.
• File management and archiving: organizing documents and preparing necessary paperwork.
• Office tasks: handling office equipment, and preparing reports and official correspondence.
• Additional Responsibilities:
• Coordinating between departments and documenting administrative tasks.
• Contributing to improving administrative processes.
• Required Skills:
• Strong communication skills, professional writing, and customer interaction.
• Proficiency in Microsoft Office programs and digital tools.
• Ability to solve problems and multitask.

We offer: A work environment that facilitates professional development for clients, and we are looking for someone who maintains professional discipline and adheres to work schedules.

You are proficient in dealing with all Office programs and have good manners and appearance.

A secretary is required to work in a prestigious company, possessing high administrative and organizational skills. The tasks include: coordinating appointments, preparing reports, managing correspondence, and dealing with clients professionally and skillfully. We are looking for someone with experience in using Office programs, with excellent communication and problem-solving skills.

About the job:
We are seeking a highly organized and proactive Executive Assistant to support daily business operations. The ideal candidate will be detail-oriented, efficient, and capable of managing a wide range of administrative tasks with professionalism and discretion. As an Executive Assistant, you will handle scheduling, communication, document preparation, and coordination to ensure smooth and efficient workflow.

Job Accountabilities:

• Manage executive calendars, schedules, and appointments.
• Assist executives in preparing for meetings, presentations, and engagements.
• Respond to emails, inquiries, and document requests on behalf of executives.
• Draft and prepare slides, reports, meeting notes, and professional documents.
• Coordinate logistics for meetings, travel plans, and internal/external events.
• Maintain organized records, files, and documentation.
• Ensure timely follow-up on pending tasks, deadlines, and deliverables.
• Serve as a professional point of contact between executives and internal/external stakeholders.

Required Competencies:

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Exceptional written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong coordination and follow-up skills.
• Ability to work independently and take initiative.

Experience:

• Bachelor’s degree or equivalent professional experience.
• Previous experience in administrative coordination or executive support is preferred.
• Prior experience managing calendars, documents, and logistics for senior roles is an advantage.

Professional data entry in Excel and organizing archiving

Join dubizzle as a Senior Sales Coordinator!
In this exciting role, you will play a pivotal part in supporting the sales team through effective pre and post sales documentation, assisting in the completion of sales, and ensuring a smooth sales process.

Key Responsibilities:

• Developer Coordination:
  • Manage developer exceptions such as discounts, unit availability, and payment acknowledgements.
  • Coordinate site visits and arrange developer requirements from the sales team, including client documents and bank approvals.
  • Handle Developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and maintain monthly revenue reports against targets.
  • Coordinate with Sales Development and Developers for addressing all developer-related issues.
  • Communicate essential project updates to the Jeddah team, facilitating effective resource mapping.
• Sales Team Support:
  • Provide sales team with necessary project and developer information.
  • Resolve queries related to projects, inventory, pricing, and promotions.
  • Manage documentation, contract drafting, and coordination with developers and clients.

Qualifications:

• Bachelor's degree in business administration or a related field.
• A minimum of 3 years’ experience in Operations, Documentation, or Customer Services.
• Prior experience using CRM software, preferably Salesforce.
• Strong management, analytical, and problem-solving skills.

Benefits:

• High-performing work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development opportunities

At dubizzle, we are committed to creating an inclusive and diverse environment for all employees.