Secretary Jobs in Saudi Arabia

Who Are We❓
We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners.

What Will You Do❓
- Respond to and qualify real-time telephone and web inquiries coming from Foodics website and other communication channels regarding our company's products and services.
- Do cold calls to generate new sales opportunities and endorse to the sales team, once converted.
- Follow-up leads via phone and email to schedule meetings between prospects and Foodics sales team and insert leads into the CRM.
- Handle inquiries and overcome objections regarding Foodics with an end goal of scheduling a sales demo.
- Manage prospects with the ability to articulate value proposition, navigate objections, and foster relationships.
- Communicate in a manner that establishes Foodics as an authoritative source and gives the prospect a feel for the brand.
- Establish rapport on the phone and back it up with confident credibility.
- Work closely with the entire sales operations team to accelerate the sales cycle and to extend our reach into target accounts.
- Support marketing efforts by assisting in online, direct mail and other marketing campaigns.

What Are We Looking For❓
- Bachelor's degree holder in Communications, English or any business course.
- Minimum of 1-2 years of customer service and/or sales experience preferred, but talented individuals with a passion for SaaS sales will be considered.
- Confident in handling calls and making cold calls.
- Excellent customer service skills - will never take a 'NO' personality.
- Previous experience in a hospitality environment is a plus.
- Experience using Salesforce or any CRM systems is an advantage.
- Must be fluent in speaking in Arabic and English. Fluency in other languages is an advantage.
- Should be well organized and have exceptional attention to details.
- A desire for continuous learning, improvement, and overall career growth.
- Self-starter with the ability to work independently across functional groups and on multiple initiatives simultaneously.
- Must be flexible to work in a fast-paced and evolving environment.

What We Offer You❗
We believe you will love working at Foodics!
- We offer highly competitive compensation packages, including bonuses and the potential for shares.
- We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment.
- Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry.
- We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company.

We are looking for a professional secretary to join the team, where you will be responsible for managing communications, scheduling interviews for company members, and following up on Petro App and working on it effectively, as well as the known tasks of a secretary.

Join our team at Dar Al-Salam Hospital!
We are looking for a medical secretary to contribute to providing distinguished health services. This role reflects the importance of effective communication and the ability to work within a team.
Responsibilities:

• Providing administrative assistance to the doctors and patients.
• Organizing appointments and medical files.
• Following up on patients' affairs related to appointments and medical procedures.

Requirements:

• Possessing the appropriate educational qualification.
• Previous experience in the health sector.
• Good communication skills and the ability to work within a team.
• Commitment to professional standards and work ethics.

Join our team at Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager!
We are seeking a highly organized and efficient individual who will provide top-level secretarial and administrative support. This role requires managing confidential information professionally and working with minimal supervision.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring effective coordination of meetings and appointments.
• Screen phone calls, handle correspondence, and take minutes at Executive Committee Meetings.
• Communicate and coordinate with various departments and staff as directed by the General Manager.
• Prepare and manage correspondences for GM’s signature and facilitate requests from corporate offices.
• Coordinate travel arrangements efficiently and maintain accurate filing systems.
• Prepare monthly financial data reports and uphold the office’s functionality and cleanliness.

Qualifications:

• Diploma education with a minimum of 5 years of secretarial experience, including 2 years in a senior management role.
• Excellent command of English and proficiency in MS Office applications.

Competencies:

• Strong communication skills and customer-oriented mindset.
• Self-motivated, detail-oriented, and ability to work as part of a team.
• Maintain professionalism in presentation and conduct.

If you are looking for a meaningful role that offers growth and a chance to contribute to our dynamic hospitality team, we encourage you to apply!

Join Our Team!
We are currently supporting a leading organisation in Saudi Arabia in the search for a high-performing Executive Assistant to the CEO.

About the Role:
This is a highly confidential hire and a critical role within the leadership team, requiring someone who thrives in a fast-paced, high-impact environment.

Key Responsibilities:

• Complex calendar and travel management across multiple time zones.
• Acting as a gatekeeper and key point of contact for senior stakeholders.
• Preparing presentations, reports, and executive communications.
• Supporting leadership meetings and tracking key action points.
• Handling highly confidential and sensitive information.
• Supporting on strategic projects and ad hoc initiatives.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Proven experience supporting C-level executives as an EA.
• Strong communication skills in Arabic and English.
• Exceptional organisation and prioritisation skills.

Join the Team at Saudi Diesel Equipment Company as an HR Coordinator!

SDEC is a leading provider of industrial equipment solutions in the Kingdom, known for its customer-oriented culture and innovative solutions.

Job Purpose:
The HR Coordinator plays an essential role in managing HR processes throughout the employee lifecycle effectively.

Main Responsibilities:

• Assist in recruitment from job postings to onboarding
• Update Job Descriptions as required
• Screen resumes against established criteria
• Maintain a candidate database for future openings
• Prepare and follow up on offer letters and employment contracts
• Arrange medical checks for staff
• Ensure employee files are maintained properly
• Handle attendance reports and HR Helpdesk queries
• Manage trainings and probationary appraisals
• Handle exit processes and conduct exit interviews

Qualifications:

• Associate or bachelor’s degree in business administration
• Bilingual in Arabic and English
• Knowledge of labor law

Come be a part of our dynamic team and contribute to a company dedicated to excellence in equipment distribution!

Join Our Team as an Executive Office Manager!

At Beauty and Care Clinics, we pride ourselves on our commitment to enhancing natural beauty and building self-confidence. Since our establishment in the heart of Jeddah in 2019, we have become a distinguished destination for plastic surgery and high-end healthcare services. We are looking for a dedicated Executive Office Manager to oversee our daily operations.

Responsibilities:

• Oversee daily office operations and manage office staff.
• Coordinate schedules and handle administrative tasks.
• Maintain office equipment and facilitate internal communications.
• Provide excellent customer service to clients and stakeholders.
• Ensure the smooth functioning of the office to support overall business objectives.

Qualifications:

• Strong communication skills for clear interaction with team members, clients, and external stakeholders.
• Proficiency in administrative assistance and office administration.
• Knowledge of office equipment and related technologies.
• Demonstrated customer service skills.
• Exceptional time management and organizational abilities.
• Problem-solving skills with a proactive approach.
• Experience in managing office operations; prior experience in healthcare or wellness is a plus.
• Bachelor’s degree in Business Administration, Management, or a related field preferred.

Join TICOM Group as an Office Manager!
We are looking for a highly organized and proactive Office Manager to ensure the smooth and efficient operation of our office in Jeddah, Saudi Arabia, during the Hajj season. This seasonal role is vital in supporting leadership and maintaining a productive work environment.

Key Responsibilities:

• Manage day-to-day office operations and administrative activities.
• Coordinate schedules, meetings, and executive calendars.
• Handle correspondence, documentation, and office records.
• Organize internal communications to ensure smooth information flow.
• Support management with administrative and operational tasks.
• Coordinate with vendors, service providers, and external partners.
• Oversee office supplies, procurement, and facility management.
• Assist in organizing company events, meetings, and internal initiatives.

Requirements:

• 2+ years of experience in office management or administrative roles.
• Strong organizational and time management skills.
• Excellent communication skills in Arabic and English.
• High attention to detail and problem-solving ability.
• Ability to handle multiple tasks and priorities efficiently.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Professional attitude with strong interpersonal skills.

This is an office-based role that supports daily operations and management. A high level of coordination with internal teams and external parties is required, along with strong organization, discretion, and reliability.

Join Alesayi Holding as an Executive Assistant!
Alesayi Holding, a leading diversified business group in Saudi Arabia, is looking for a proactive and highly organized Executive Assistant.

What You’ll Do:

• Manage schedules, meetings, and travel management
• Prepare reports, presentations, contracts, and official documents
• Take meeting minutes and follow up on action items
• Handle confidential information with discretion

What We’re Looking For:

• Proven experience as an Executive Assistant or similar role
• Exceptional organizational and multitasking skills
• Proficiency in Microsoft Office
• Professional, proactive, and detail-oriented

Qualification:

• Bachelor’s degree in Business Administration, Management, or related field preferred
• Fluent in English (written and spoken)

Join Our Team as an Executive Secretary to the General Manager
At Anwar Al Madinah Mövenpick Hotel, we are seeking a highly organized and professional Executive Secretary to provide exceptional secretarial and administrative support to our General Manager. This position offers you the opportunity to work within a dynamic team, while also contributing to the smooth operations of our esteemed hotel.

Key Responsibilities:

• Manage the General Manager’s diary and coordinate meetings and appointments.
• Screen and handle telephone calls, mails, and emails, taking appropriate actions.
• Prepare and manage correspondence for the General Manager’s signature.
• Maintain systematic and up-to-date filing systems.
• Coordinate travel arrangements efficiently.
• Compile monthly financial data reports and ensure confidentiality of sensitive information.
• Attend to residents’ special requests or complaints directed to the General Manager.
• Maintain a clean and functional office space with adequate stock of stationery.

Qualifications:
- Diploma education
- Minimum 5 years of secretarial experience, with at least 2 years serving at the senior management level
- Excellent reading, writing, and oral proficiency in English
- Proficient in MS Excel, Word, and PowerPoint

Competencies:

• Excellent communication skills
• Service-oriented with attention to detail
• Ability to work effectively within a team
• Self-motivated and energetic
• Professional appearance and grooming

We are committed to promoting diversity and inclusion at Accor and ensure a welcoming workplace for all individuals. We encourage Saudi nationals to apply!

Join Waad Education Company as an Executive Secretary!

Waad Holding is seeking a highly organized and skilled Executive Secretary to support our leadership team. This vital role is essential for ensuring the smooth operation of the executive office, managing correspondence, and coordinating activities that drive efficient operations throughout the organization.

Key Responsibilities:

• Before Meetings: Prepare agendas, distribute materials, and schedule meetings.
• During Meetings: Take accurate minutes, track decisions, and ensure compliance.
• After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members.
• Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
• Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives.

Candidate Profile:

• Experience in managing Board relations.
• Strong leadership, planning, and communication skills (Arabic & English).
• Able to manage multiple tasks, meet deadlines, and work within a governance structure.

Requirements:

• 5 - 7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
• Bachelor's degree in Management or a related field.
• Bilingual (Arabic and English) is mandatory.
• Advanced knowledge of governance practices and digital board management platforms.
• Exceptional organizational and communication skills.

Join Our Team at WISTER!
WISTER is a leading fast-casual restaurant brand in Saudi Arabia, known for serving freshly made, high-quality burgers at great value. With a dedication to customer satisfaction, WISTER has become a staple destination for delicious and memorable dining experiences. We are currently seeking a Secretary to join our team in Jeddah.

Role Overview:
This is a full-time, on-site role that involves providing administrative support to ensure efficient operations within the organization. Responsibilities include:

• Managing schedules and handling correspondence.
• Organizing meetings and maintaining records.
• Supporting executives and delivering excellent customer service when needed.

The position offers an exciting opportunity to contribute to WISTER’s growing success in the fast-casual dining industry.

Qualifications:
We are looking for candidates who possess the following skills and experience:

• Strong clerical skills, including organization, data entry, and maintaining records.
• Excellent communication skills, both written and verbal.
• Experience in company secretarial work and executive administrative assistance.
• Proficiency in customer service and providing high-quality support to clients and staff.
• Familiarity with office software and tools, such as Microsoft Office Suite or equivalent.
• Ability to multitask, prioritize, and work under pressure.
• Prior experience in the food and beverage or hospitality industry is advantageous.
• High school diploma or equivalent; additional certifications in administration or related fields are a plus.

Join Our Team as an Admin Support Specialist!
We are seeking an experienced and proactive Office Admin Executive to join our team for a prestigious PMO project. As an Admin Support Specialist, you will play a vital role in supporting project managers and teams by ensuring efficient administrative operations. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously, and it will be based in Makkah.

Main Duties:

• Draft emails and communications to staff and clients.
• Organize company events or conferences.
• Maintain records of stationery and furniture.
• Manage housekeeping materials and store records.
• Control all documentation related activities in a project.
• Prepare invoice records, daily requirement reports, and consumption reports as per client and head office requirements.
• Perform general administrative duties to support the project team, such as ordering supplies and managing office logistics.
• Maintain files and control logs as required according to project specifications.

Profile:

• Proven experience as an administrator or in a similar role, preferably within an engineering or construction environment.
• A minimum of 1 to 5 years of experience post-bachelor's degree.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• High level of attention to detail and accuracy.
• Strong problem-solving skills and the ability to adapt to changing priorities.

Join Gold Apple as a Data Entry Operator!
We are seeking a detail-oriented and organized Data Entry Operator to join our team at Gold Apple, a leading multinational beauty retailer with a strong presence in Saudi Arabia. This role is critical in ensuring accuracy and integrity in our database management.

Responsibilities:

• Input and update data in the database with precision and speed.
• Verify accuracy of data entered and make necessary corrections.
• Ensure data integrity and security at all times.
• Maintain confidentiality of sensitive information.
• Adhere to data entry standards and procedures.
• Generate reports and perform data analysis as needed.
• Communicate efficiently and control the process of complaint resolution between the company and other parties.

Requirements:

• Excellent knowledge of word processing tools and spreadsheets (MS Office, Google Docs, etc.).
• Basic communication skills may be necessary, especially for clarifying information with team members or clients.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.

We invite you to become a part of our dedicated team and help us maintain top-notch data integrity as we continue to grow our international presence.

Join our team at Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager!
We are seeking a highly organized and efficient individual who will provide top-level secretarial and administrative support. This role requires managing confidential information professionally and working with minimal supervision.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring effective coordination of meetings and appointments.
• Screen phone calls, handle correspondence, and take minutes at Executive Committee Meetings.
• Communicate and coordinate with various departments and staff as directed by the General Manager.
• Prepare and manage correspondences for GM’s signature and facilitate requests from corporate offices.
• Coordinate travel arrangements efficiently and maintain accurate filing systems.
• Prepare monthly financial data reports and uphold the office’s functionality and cleanliness.

Qualifications:

• Diploma education with a minimum of 5 years of secretarial experience, including 2 years in a senior management role.
• Excellent command of English and proficiency in MS Office applications.

Competencies:

• Strong communication skills and customer-oriented mindset.
• Self-motivated, detail-oriented, and ability to work as part of a team.
• Maintain professionalism in presentation and conduct.

If you are looking for a meaningful role that offers growth and a chance to contribute to our dynamic hospitality team, we encourage you to apply!

Join Our Team as a Human Resources Coordinator!

At Grand Hyatt The Red Sea, we are seeking a dedicated Human Resources Coordinator to enhance our administrative capacities and support our Human Resources Manager in ensuring the smooth operation of our HR department.

Key Responsibilities:

• Provide exceptional administrative support to HR customers.
• Assist in the efficient running of the Human Resources department.

Qualifications:

• University Degree/Diploma, preferably in Human Resources or a related business field.
• Experience in hotel-related operational roles is an advantageous asset.

Become a part of our team where excellence in hospitality is a standard. We offer a vibrant work environment and opportunities for professional growth.

Join Our Team as a Personal Assistant!
We are looking for a Personal Assistant for an investment and industrial development company based in Saudi Arabia. This role offers a unique opportunity to support senior leadership in a dynamic work environment.

Location: Madinah, Saudi Arabia

Key Responsibilities:

• Provide high-level administrative and personal support to senior executives.
• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate domestic and international travel, including itineraries, visas, and accommodation.
• Act as a key point of contact between executives and internal/external stakeholders.
• Prepare reports, presentations, and correspondence with accuracy.
• Handle confidential information with discretion and professionalism.
• Organize meetings, including agendas, minutes, and follow-ups.
• Support event coordination, business functions, and corporate engagements.
• Manage expenses, invoices, and basic financial tracking as needed.
• Ensure efficient office operations and assist with ad hoc administrative tasks.
• Anticipate needs and proactively resolve issues before they arise.

Qualifications & Experience:

• 6–8 years of experience as a Personal Assistant or Executive Assistant, supporting senior leadership.
• Previous experience in Saudi Arabia or the GCC is highly preferred.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills in English (Arabic is a strong advantage).
• High level of discretion, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience managing complex travel arrangements and executive calendars.
• Strong problem-solving skills with a proactive mindset.
• Able to work under pressure and adapt in a fast-paced environment.
• Professional presentation and strong interpersonal skills.

About Pink Camel Recruitment:
Pink Camel Recruitment is a multi-award-winning recruitment agency specializing in recruitment across the Middle East and Africa. We are dedicated to building world-class teams and offer a unique, technology-first recruitment approach.