Secretary Jobs in Saudi Arabia

Join Air Liquide as an Executive Assistant!
As an Executive Assistant at Air Liquide, you will provide vital administrative support to the VP and the Executive Team, enhancing effectiveness and efficiency in interactions with external partners and customers. Your role is integral to our mission of delivering high-quality services in a diverse range of industries and to numerous clients worldwide.

Key Responsibilities:

• Manage complex diary schedules for multiple stakeholders.
• Coordinate business travel arrangements including visa processing, bookings, and itineraries.
• Draft formal communications in both English and Arabic.
• Support senior management with expense claims and administrative tasks.
• Oversee event planning and logistics for internal meetings and activities.
• Issue purchase orders in our ERP and manage associated invoices.
• Ensure smooth governance document management and effective collaboration with other administrative personnel.

Qualifications:

• Higher Diploma in Business Administration or a related field.
• A minimum of 5 years of experience in an administrative role supporting senior stakeholders.
• Professional experience in industry or multinational corporations is preferred.
• Fluency in English is essential; knowledge of Arabic is an advantage.
• Strong organizational and time management skills with a detail-oriented approach.
• Proficient in Google Workspace tools with experience in creating and following up on POs.
• Ability to maintain discretion and confidentiality while managing conflicting demands.

Why Join Us?
At Air Liquide, we value diversity and inclusivity, believing it enhances our performance and fosters innovation. Join our team to be part of a global leader committed to sustainable development and where your contributions matter.

Join Byrne Equipment Rental as a Sales Coordinator!
In this dynamic role, you will provide essential back-office support to our Sales and Commercial teams.

Key Responsibilities:

• Manage customer communication effectively.
• Assist in lead generation to boost sales.
• Conduct satisfaction surveys to gauge customer experience.
• Schedule appointments and coordinate marketing and event activities.

As a Sales Coordinator, your contribution will be crucial to enhancing the customer experience and driving business growth.

Join HASSCOM Contracting Co. as a Sales Coordinator!

HASSCOM Contracting Co. is a dynamic and growing company specializing in Contracting, Engineering, Project Management, ICT, and Manpower services. We're committed to excellence, innovation, and building strong client relationships.

Role Overview:
As a Sales Coordinator, you will play a vital role in supporting our sales team from the office by coordinating activities, following up with clients, and ensuring smooth communication between all stakeholders.

Key Responsibilities:

• Assist the sales team with client communications and scheduling meetings
• Coordinate sales documentation, proposals, and quotations
• Follow up with potential and existing clients via email and phone
• Maintain and update customer databases and CRM systems
• Prepare reports and track sales performance
• Support marketing efforts when needed, including occasional external client meetings

Requirements:

• 13 years of experience in sales support, administration, or coordination
• Strong communication skills (English)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Highly organized and detail-oriented
• Team player with a proactive attitude
• Bachelor's degree preferred (but not mandatory)

What We Offer:

• Competitive salary + performance-based commission
• Opportunity to grow with a fast-developing company
• Friendly and collaborative work environment
• Training and development support

About the Job:
At SARA Group, authenticity is at the heart of everything we do. We are seeking a Sales Coordinator who will optimize our online sales platform and enhance customer experiences. If you're ready to bring your creative energy and marketing expertise, then this opportunity is for you.

Key Responsibilities:

• Sales Support & Order Management:
  • Create and manage customer quotations accurately.
  • Prepare and route customer sales orders.
  • Manage sample orders and collaborate with the sales team.
• Customer Service & Relationship Management:
  • Manage the creation of customer accounts.
  • Keep customer records organized and manage complaints.
• Inventory & Fulfilment Coordination:
  • Liaise with the warehouse regarding product availability.
  • Forward invoices to the accounts team.
• Compliance & Process Adherence:
  • Draft warranty documents and ensure documentation adherence.
• Cross-functional Coordination:
  • Coordinate with finance and warehouse to ensure order flow.
• Projects & Business Support:
  • Contribute to special assignments as requested by management.

Requirements:

• Bachelor’s degree in Business Administration or related field.
• At least 3 years of relevant industry experience.
• Fluent in English and Arabic.
• Strong organizational skills.
• Proficiency in Microsoft Excel.

Join our genuine team where creativity meets collaboration and make a real impact on our brand. Apply today!

Join Our Team as a Sales Coordinator!
At Edge by Rotana, we are on the lookout for passionate and dynamic sales professionals who excel at providing extraordinary levels of customer service and offering creative solutions.

Key Responsibilities:

• Handle all administrative requirements of the sales office.
• Maintain an organized and updated filing system for easy data accessibility.
• Prepare and type sales team’s offer letters and update the sales database.
• Compose letters, memos, and other mail on behalf of the Director of Sales and executives.
• Ensure timely follow-up on all correspondences.
• Manage incoming calls and inquiries in the absence of the sales team.
• Complete the sales month-end report on time.
• Ensure all sales correspondence and offers are dispatched within 24 hours.
• Maintain equipment in good working order.

Qualifications and Skills:

• A college diploma and relevant work experience.
• Excellent computer skills and strong command of English (additional languages are an asset).
• Courteous and capable of high confidentiality.
• Self-motivated with a positive attitude.
• Strong communication, planning, and teamwork skills.
• Ability to work under pressure in a fast-paced environment.
• Customer-focused with a drive for results.

About Edge by Rotana:
Edge by Rotana is a burgeoning collection of independent hotels that provide operational expertise, distribution channels, and loyalty programs to enhance hospitality performance. Join us and contribute to a growing brand in the hotel industry!

Join Our Team as an HR Coordinator!
At Eram Talent, we are a leading Talent Acquisition Consultancy, dedicated to providing exceptional recruitment solutions across multiple industries such as Oil & Gas, Infrastructure, Energy, and Health Care. We are currently seeking a detail-oriented and proactive HR Coordinator to support our human resources team.

Key Responsibilities:

• Coordinate and assist in the recruitment process, including job postings, resume screening, scheduling interviews, and candidate communication.
• Maintain accurate employee records and HR documentation, ensuring compliance with policies and legal requirements.
• Assist in onboarding processes for new hires, including orientation and necessary training.
• Support employee engagement initiatives and organize HR-related events.
• Provide assistance in performance management processes, including tracking evaluations and feedback.
• Prepare and distribute HR reports and presentations as needed.
• Act as a point of contact for employee inquiries regarding HR policies and benefits.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3 years of experience in an HR role or related administrative function.
• Strong understanding of HR principles and relevant employment laws.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and HR software applications.

Compensation: Salary is competitive and will be determined based on the qualifications of the successful candidate.

Join Our Team as an HR Coordinator!
At Eram Talent, we are a leading Talent Acquisition Consultancy, dedicated to providing exceptional recruitment solutions across multiple industries such as Oil & Gas, Infrastructure, Energy, and Health Care. We are currently seeking a detail-oriented and proactive HR Coordinator to support our human resources team.

Key Responsibilities:

• Coordinate and assist in the recruitment process, including job postings, resume screening, scheduling interviews, and candidate communication.
• Maintain accurate employee records and HR documentation, ensuring compliance with policies and legal requirements.
• Assist in onboarding processes for new hires, including orientation and necessary training.
• Support employee engagement initiatives and organize HR-related events.
• Provide assistance in performance management processes, including tracking evaluations and feedback.
• Prepare and distribute HR reports and presentations as needed.
• Act as a point of contact for employee inquiries regarding HR policies and benefits.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3 years of experience in an HR role or related administrative function.
• Strong understanding of HR principles and relevant employment laws.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and HR software applications.

Compensation: Salary is competitive and will be determined based on the qualifications of the successful candidate.

Join Our Team as an HR Coordinator!
At Eram Talent, we are a leading Talent Acquisition Consultancy, dedicated to providing exceptional recruitment solutions across multiple industries such as Oil & Gas, Infrastructure, Energy, and Health Care. We are currently seeking a detail-oriented and proactive HR Coordinator to support our human resources team.

Key Responsibilities:

• Coordinate and assist in the recruitment process, including job postings, resume screening, scheduling interviews, and candidate communication.
• Maintain accurate employee records and HR documentation, ensuring compliance with policies and legal requirements.
• Assist in onboarding processes for new hires, including orientation and necessary training.
• Support employee engagement initiatives and organize HR-related events.
• Provide assistance in performance management processes, including tracking evaluations and feedback.
• Prepare and distribute HR reports and presentations as needed.
• Act as a point of contact for employee inquiries regarding HR policies and benefits.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3 years of experience in an HR role or related administrative function.
• Strong understanding of HR principles and relevant employment laws.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and HR software applications.

Compensation: Salary is competitive and will be determined based on the qualifications of the successful candidate.

Join Our Team as an HR Coordinator!
At Eram Talent, we are a leading Talent Acquisition Consultancy, dedicated to providing exceptional recruitment solutions across multiple industries such as Oil & Gas, Infrastructure, Energy, and Health Care. We are currently seeking a detail-oriented and proactive HR Coordinator to support our human resources team.

Key Responsibilities:

• Coordinate and assist in the recruitment process, including job postings, resume screening, scheduling interviews, and candidate communication.
• Maintain accurate employee records and HR documentation, ensuring compliance with policies and legal requirements.
• Assist in onboarding processes for new hires, including orientation and necessary training.
• Support employee engagement initiatives and organize HR-related events.
• Provide assistance in performance management processes, including tracking evaluations and feedback.
• Prepare and distribute HR reports and presentations as needed.
• Act as a point of contact for employee inquiries regarding HR policies and benefits.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3 years of experience in an HR role or related administrative function.
• Strong understanding of HR principles and relevant employment laws.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and HR software applications.

Compensation: Salary is competitive and will be determined based on the qualifications of the successful candidate.

Join the growth journey at Niceone in Jeddah as part of our innovative team. As a Human Resources Coordinator, you will play a key role in supporting our people operations and fostering an inclusive, high-performance workplace. Work at the intersection of technology and talent in a digital-first home retail environment where your contributions matter. We value diversity, collaboration, and continuous improvement, and offer a dynamic space to advance your HR career.

Key Responsibilities:

• Employee Onboarding and Offboarding: Coordinate all aspects of new hire orientation and departure processes to ensure a seamless, supportive employee experience.
• HR Administration: Manage HR records, maintain employee databases, and assist with benefits administration while ensuring data accuracy and confidentiality.
• Recruitment Support: Assist with talent acquisition by posting job ads, screening candidates, scheduling interviews, and supporting hiring managers throughout the process.
• Employee Engagement: Help organize events, recognition programs, and regular feedback initiatives to enhance workplace morale and foster an inclusive culture.
• Compliance and Policies: Ensure HR practices comply with Saudi labor law and Niceone policies, including updating documentation and supporting audits.
• Payroll Support: Collaborate with Finance to assist with timekeeping, attendance tracking, and accurate payroll processing.
• Resolution Support: Provide first-line support for HR queries, addressing employee concerns and escalating as appropriate to contribute to a positive work environment.

Essential Skills and Qualifications:

• Education: Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field preferred.
• Experience: Minimum 1 year of experience in Human Resources, office administration, or similar roles; logistics/retail sector experience a plus.
• Organizational Skills: High attention to detail, accuracy in managing documents, and strong time management.
• Communication: Clear, professional verbal and written communication skills in both Arabic and English.
• Tech Savvy: Proficient in HRIS, Microsoft Office Suite, and digital collaboration tools.
• Adaptability: Willingness to learn and embrace new processes and technologies in a fast-paced environment.
• Teamwork: Ability to support and collaborate effectively with team members from diverse backgrounds.

Benefits and Career Growth:

• Learning & Development: Opportunities for HR training, certifications, and participation in development workshops.
• Diverse Workplace: Be part of an inclusive, gender-neutral team where individual strengths are valued.
• Career Pathways: Potential for advancement within HR, talent management, or broader administration roles as Niceone expands.
• Supportive Environment: Work alongside passionate colleagues in a culture dedicated to respect, innovation, and excellence.
• Competitive Compensation: Attractive salary package, with performance-based incentives and recognition programs.

Application Requirements:

• Bachelor’s degree in Human Resources or a related discipline preferred.
• Minimum of 1 year in HR, admin, or office support; experience in logistics, supply chain, or retail is advantageous.
• Bilingual proficiency in Arabic and English is required.
• Strong interpersonal and organizational capabilities, with a commitment to confidentiality and inclusivity.
• Demonstrated alignment with Niceone’s values of teamwork, diversity, and continuous improvement.

Join Our Team as an HR Coordinator!
At Alpin Limited, we are seeking a highly motivated HR Coordinator to manage various HR functions within our Riyadh office. As part of a multidisciplinary consultancy committed to excellence, you will play a critical role in ensuring compliance with labor laws and supporting our employees in their HR needs.

Key Responsibilities:

• Manage visa and immigration matters for the KSA branch.
• Ensure all employee documentation is valid and up to date.
• Assist with the implementation of HR policies and procedures.
• Maintain accurate employee records in compliance with company policies.
• Support the recruitment cycle, from job postings to onboarding.
• Manage the company's internship program and corporate events.
• Collaborate with admin and IT teams to provide necessary support.

Requirements:

• Minimum 2 years of experience in HR.
• University degree in Business, Human Resources, or a related field.
• Strong command of Arabic and English, with excellent communication skills.
• Proficient in Microsoft Office and HR systems.
• Local driving license and transportation are mandatory.

We are looking for a Saudi National who is self-directed, detail-oriented, and enjoys working in a collaborative environment. Join us in making a meaningful impact in HR at Alpin Limited!

Join Hilton as a Human Resources Coordinator!
As a pivotal member of our Human Resources team at Hilton Riyadh Olaya, you will coordinate and implement various departmental activities and projects. Your role is integral to maintaining the flow of communication within the department, providing clerical and office support, and ensuring administrative tasks are handled effectively.

Key Responsibilities:

• Coordinate department activities and projects as assigned.
• Provide clerical support to department management.
• Maintain communication with relevant departments involved in projects.
• Route incoming mail, faxes, and packages.
• Answer phone calls and assist internal and external guests.
• Write correspondence on behalf of the department.
• Organize and maintain a detailed filing system.
• Ensure office supplies are maintained.
• Report any unsafe conditions immediately.
• Attend mandatory meetings and adhere to emergency procedures.

Candidate Requirements:
To thrive in this role, you should possess:

• Previous experience in a similar role.
• A positive attitude and excellent communication skills.
• A strong commitment to providing high levels of customer service.
• Flexibility to adapt to varying work situations.
• Ability to work independently and collaboratively.
• Experience with MS Office applications and Outlook.

Work Environment:
Hilton values exceptional hospitality and aims to provide remarkable experiences to our guests. Join us and become part of our mission to illuminate the world with warmth and hospitality.

Join Our Team as an HR Coordinator!
Gulf Haulage Rig Move Oil & Gas is seeking a detail-oriented and proactive HR Coordinator to enhance our day-to-day HR operations. This role is essential in maintaining employee records and managing government-related processes, while also overseeing medical insurance for our staff.

Key Responsibilities:

• Maintain accurate and up-to-date employee records, contracts, and documentation.
• Oversee activities on government platforms such as Qiwa, Muqeem, and GOSI.
• Manage the full cycle of medical insurance, including enrollments, cancellations, and claims coordination.
• Provide general administrative support to the HR department as needed.

Requirements:

• Saudi National only.
• Bachelor's degree or Associate Degree in Human Resource Management or a related field.
• Minimum 1 year of experience in an HR role.
• Immediate joining or within one month.
• Experience with HR/Government platforms such as Qiwa, Muqeem, GOSI, Chamber of Commerce, etc.
• Strong understanding of medical insurance processes.
• Excellent in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills in English and Arabic.

Who we are:
At Global Blue, we firmly believe that enhancing the shopping experience drives performance. Our mission is to seamlessly connect shoppers and brands worldwide by simplifying the shopping experience and boosting retailer performance. With over 40 years of industry expertise, we have pioneered Tax Free Shopping and expanded into the Payment and Post-Purchase business.

What you will do:
This role requires coordination with various departments to ensure seamless execution of HR initiatives. The ideal candidate should possess strong organizational skills, attention to detail, and excellent communication abilities.

Key competencies:

• Compliance with HRSD guidelines and internal policies
• Preparation of employment contracts in English and Arabic
• Management of QIWA and GOSI contracts
• Registration for health insurance and management of employee coverage
• Management of time and attendance records
• Payroll preparation and verification
• Visa renewal for employees
• Recruitment and training of employees

Background and Education:
A Bachelor's degree in Human Resources or related field is preferred but not required. Minimum of two years of experience in an administrative capacity within an HR department is needed. Strong organizational skills, excellent verbal and written communication skills, and proficiency in Microsoft Office Suite are desirable. Knowledge of HRIS systems and experience with Workday is a plus.

Benefits:
Join a multicultural company with career opportunities abroad. Enjoy a flexible work environment and access to ongoing training and professional development resources. At Global Blue, we foster career growth through internal mobility and emphasize work-life balance and team spirit. Together, we innovate and create a brighter future.

Join Bayut KSA as a Human Resources Coordinator!
Are you ready to support our HR Department in fostering a positive workplace environment? As part of Bayut, a leading property portal in the Kingdom, you will play a crucial role in various HR functions.

Key Responsibilities:

• Recruitment & Onboarding: Assist in sourcing candidates and scheduling interviews, support onboarding processes, and maintain employee records.
• Employee Relations & Support: Act as a contact for employee inquiries, assist in handling grievances, and organize employee engagement activities.
• HR Administration & Compliance: Ensure compliance with labor laws, assist in payroll processing, and prepare HR reports.
• Performance & Training Support: Coordinate training sessions and support performance appraisal processes.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• Must have no working experience for the last 6 months.

At Bayut, we celebrate diversity and are committed to creating an inclusive environment for all employees.

Join Bayut KSA as a Human Resources Coordinator!
Are you ready to support our HR Department in fostering a positive workplace environment? As part of Bayut, a leading property portal in the Kingdom, you will play a crucial role in various HR functions.

Key Responsibilities:

• Recruitment & Onboarding: Assist in sourcing candidates and scheduling interviews, support onboarding processes, and maintain employee records.
• Employee Relations & Support: Act as a contact for employee inquiries, assist in handling grievances, and organize employee engagement activities.
• HR Administration & Compliance: Ensure compliance with labor laws, assist in payroll processing, and prepare HR reports.
• Performance & Training Support: Coordinate training sessions and support performance appraisal processes.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• Must have no working experience for the last 6 months.

At Bayut, we celebrate diversity and are committed to creating an inclusive environment for all employees.

Join Marriott International as a Human Resources Coordinator!
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunities.

About the Role:
As a Human Resources Coordinator, you will play a vital role in our team, helping to maintain efficient processes within the HR department. This includes:

• Creating and maintaining filing systems.
• Assisting new employees with onboarding procedures.
• Responding to employee inquiries regarding HR programs and policies.
• Maintaining confidentiality of employee records and files.
• Assisting with mail distribution and office correspondence.

Preferred Qualifications:

• Education: High school diploma or *** equivalent.
• Experience: At least 1 year of related work experience.

This position is based in Courtyard Makkah, offering you the opportunity to engage in a dynamic environment. If you are passionate about providing a guest experience that exceeds expectations while contributing positively to our team, we would love to hear from you.

Join Marriott International as a Human Resources Coordinator!
At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunities.

About the Role:
As a Human Resources Coordinator, you will play a vital role in our team, helping to maintain efficient processes within the HR department. This includes:

• Creating and maintaining filing systems.
• Assisting new employees with onboarding procedures.
• Responding to employee inquiries regarding HR programs and policies.
• Maintaining confidentiality of employee records and files.
• Assisting with mail distribution and office correspondence.

Preferred Qualifications:

• Education: High school diploma or *** equivalent.
• Experience: At least 1 year of related work experience.

This position is based in Courtyard Makkah, offering you the opportunity to engage in a dynamic environment. If you are passionate about providing a guest experience that exceeds expectations while contributing positively to our team, we would love to hear from you.