Secretary Jobs in Saudi Arabia

Join Our Team as an HR and Saudization Coordinator!
Bin Quraya (BQ) is a leading oil, gas, and energy service-support provider located in Yanbu, Saudi Arabia. We are committed to leveraging cutting-edge technology to optimize our services and enhance our workforce. As we expand within the Gulf region, we seek a dynamic HR and Saudization Coordinator to oversee various HR initiatives and ensure compliance with local labor regulations.

Role Overview:
This is a full-time on-site role dedicated to managing Saudization initiatives and facilitating recruitment processes. Key responsibilities include:

• Implementing HR policies and strategies across departments.
• Conducting training programs for employee development.
• Maintaining comprehensive employee records and documentation.
• Addressing employee concerns and grievances effectively.
• Coordinating Saudization reporting and compliance efforts with external entities.

Qualifications:
The ideal candidate will possess:

• Strong HR management skills in recruitment and employee relations.
• In-depth knowledge of Saudization initiatives and local labor laws.
• Excellent communication and interpersonal abilities.
• Experience in conducting training and developing HR policies.
• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
• Prior experience in the oil, gas, and energy sector is an advantage.
• Effective organizational and time management skills.

Why Join Us?
At Bin Quraya, we emphasize a diverse and dedicated workforce, focused on delivering exceptional performance to our clients. Join us in our pursuit of excellence and help shape the future of the oil and gas industry in the GCC.

Join International Schools Group (ISG) as an Executive Assistant!

We are seeking a dedicated Executive Assistant to provide organized administrative support to the principal's office at ISG Jubail. This role involves ensuring the efficiency and effective operation of the principal’s office while maintaining a friendly environment.

Position Duties:

• Demonstrate commitment to child protection and safety.
• Manage administration and finance-related records.
• Screen visitors and phone calls; manage correspondence.
• Schedule meetings and manage the principal's calendar.
• Handle sensitive information with discretion and confidentiality.
• Assist with event planning and perform various administrative tasks.
• Supervise administrative support staff and maintain office organization.

Qualifications:

• Bachelor’s degree in a related field.
• Proficient in MS Office and Google Suite.
• Previous experience as an executive or personal assistant.
• Strong organizational and time management skills.

Join us and make a meaningful impact in our school community!

Join Our Team as a Human Resources Coordinator!

We are seeking a skilled and dedicated Human Resources Coordinator to join our team at Communication Experts Ltd. in Riyadh, Saudi Arabia. This is a full-time, on-site position that requires a proactive individual to manage various HR functions.

Role Responsibilities:

• Oversee daily HR management activities and benefits administration.
• Handle employee relations and ensure compliance with HR policies.
• Develop and maintain HR strategies.
• Facilitate communication between staff and management.
• Address employee inquiries effectively.

Qualifications:

• Proficiency in HR Management and a strong understanding of HR policies.
• Experience in Benefits Administration and Employee Relations.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience in a small company is a plus.

Join us in making a difference in the Aviation and Aerospace sector by bringing your expertise to our team!

Join the Hilton Family as a Sales Coordinator!
As a Sales Coordinator at Hilton, you'll play a vital role in supporting the Sales team by managing administrative tasks, enhancing customer service, and developing sales leads to foster future and repeat business.

Key Responsibilities:

• Identify new contacts and develop sales leads.
• Respond to sales opportunities to maximize revenue.
• Understand the hotel amenities, packages, and promotions.
• Generate and develop sales leads while building business relationships.
• Produce quotations and written confirmations for clients.
• Deliver accurate reports to meet the needs of the Sales Director and senior management.
• Monitor customer satisfaction and resolve outstanding issues.
• Arrange and conduct Hotel show rounds.

What We’re Looking For:
The ideal candidate should demonstrate excellent communication and organizational skills, a proactive approach to deadlines, and a high level of IT proficiency in tools such as Excel, PowerPoint, and Word. It would also be advantageous to have previous sales experience and a relevant degree in a sales or business discipline.

Why Hilton?
With a commitment to exceptional hospitality for nearly a century, Hilton is dedicated to filling the earth with warmth and light through unmatched guest experiences. Join us, and let’s create remarkable moments together!

Join The Grandeur as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary in Jeddah to provide top-level administrative support to the Chief Executive Officer (CEO). This role is crucial for ensuring the efficiency and smooth management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar and schedule appointments and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen and prioritize incoming calls, emails, and requests professionally.
• Organize and attend meetings, taking minutes and ensuring follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain organized and accessible files and records.
• Track deadlines and keep the CEO informed and well-prepared.

Qualifications:

• A minimum of 2–5 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• The ability to work well under pressure.

Position Overview: The International Schools Group (ISG) is seeking a dedicated Executive Secretary to join the District Office team. This pivotal role will support the operations and facilities of our schools while ensuring effective communication and administration management.

Key Responsibilities:

• Respond promptly to urgent maintenance and custodial requests, dispatching to relevant personnel.
• Manage communication and inquiries through the Support Services inbox.
• Track and assign maintenance requests to designated teams.
• Facilitate security access arrangements for contractors and vendors.
• Oversee procurement activities and manage monthly maintenance schedules.
• Maintain an inventory of office, IT, and maintenance supplies.
• Coordinate and assist with operations projects and events.
• Provide comprehensive administrative support to the ISG Operations Department.
• Assist in onboarding and offboarding contractors.
• Manage transportation requests and assist with helpdesk operations.

Qualifications:

• Bachelor's degree preferred.
• Prior experience in support services and maintenance is an advantage.
• Flexibility in working hours, including weekends and holidays as necessary.
• A team player capable of working under minimal supervision.
• Strong command of English and Arabic (both written and oral) is a plus.

Join Our Team as a Secretary!

We are currently seeking a highly proficient and seasoned Secretary/Clerk to join our team in Saudi Arabia. At Penspen, you will oversee secretarial activities and ensure accuracy, integrity, and office administration in compliance with company standards and industry regulations.

Responsibilities:

• Oversee office secretarial activities
• Ensure compliance with company standards
• Manage filing systems and office administration

Requirements:

• High School Diploma or Equivalent
• 8 years of experience in secretarial activities and office management

If you have the skills and are interested, please apply at the link provided in the job posting.

Join SIHAMCO as an Executive Assistant!
We are seeking a highly organized, proactive, and dynamic Executive Assistant to support the Chief Executive Officer (CEO) in a fast-paced F&B organization. This role requires exceptional communication skills, strong business acumen, and the ability to manage complex scheduling, relationships, and confidential information with discretion.

Key Responsibilities:

• Manage complex and frequently changing calendar, including meetings, travel, and events.
• Prepare and organize materials for meetings (agendas, presentations, briefing notes).
• Attend key meetings when required, take minutes, and follow up on action items.
• Draft high-quality correspondence, reports, and internal communications on behalf of the CEO.
• Organize complex domestic and international travel itineraries, including accommodations, transport, and agendas.
• Maintain filing systems, contact databases, and document archives.

Requirements:

• Bachelor's degree or equivalent experience.
• Fluent in Arabic and English.
• 5+ years of experience supporting C-level executives.
• Experience in the Food & Beverage/Hospitality industry is highly preferred.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace and communication/project tools.
• High level of adaptability, discretion, and emotional intelligence.

About SIHAMCO: SIHAMCO is a strategic partner under the General Entertainment Authority, operating prominent brands that blend local authenticity with global standards. We are committed to creating innovative experiences that resonate with a diverse audience.

Join SIHAMCO as an Executive Assistant!
We are seeking a highly organized, proactive, and dynamic Executive Assistant to support the Chief Executive Officer (CEO) in a fast-paced F&B organization. This role requires exceptional communication skills, strong business acumen, and the ability to manage complex scheduling, relationships, and confidential information with discretion.

Key Responsibilities:

• Manage complex and frequently changing calendar, including meetings, travel, and events.
• Prepare and organize materials for meetings (agendas, presentations, briefing notes).
• Attend key meetings when required, take minutes, and follow up on action items.
• Draft high-quality correspondence, reports, and internal communications on behalf of the CEO.
• Organize complex domestic and international travel itineraries, including accommodations, transport, and agendas.
• Maintain filing systems, contact databases, and document archives.

Requirements:

• Bachelor's degree or equivalent experience.
• Fluent in Arabic and English.
• 5+ years of experience supporting C-level executives.
• Experience in the Food & Beverage/Hospitality industry is highly preferred.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace and communication/project tools.
• High level of adaptability, discretion, and emotional intelligence.

About SIHAMCO: SIHAMCO is a strategic partner under the General Entertainment Authority, operating prominent brands that blend local authenticity with global standards. We are committed to creating innovative experiences that resonate with a diverse audience.

Join Bayut as a Human Resources Coordinator!
At Bayut, we pride ourselves on being the leading property portal in the Kingdom, connecting millions of users and providing the best online search experience. As a Human Resources Coordinator, you'll play a crucial role in supporting our HR department and enhancing our workplace environment.

Key Responsibilities:

• Recruitment & Onboarding:
  • Assist in sourcing candidates and scheduling interviews.
  • Support onboarding processes including document collection and training coordination.
  • Maintain and update employee records in the HR system.
• Employee Relations & Support:
  • Act as a point of contact for employee inquiries regarding HR policies and benefits.
  • Assist in handling employee grievances and escalate issues when necessary.
  • Organize employee engagement activities and wellness programs.
• HR Administration & Compliance:
  • Ensure compliance with labor laws and company regulations in HR policies and procedures.
  • Assist in payroll processing, leave requests, and benefits administration.
  • Prepare HR reports and maintain employee files.
• Performance & Training Support:
  • Coordinate training sessions and track employee development plans.
  • Support the performance appraisal processes.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• No working experience in the last 6 months.

Join us and be a part of an equal-opportunity employer that celebrates diversity and is committed to creating an inclusive environment for all employees.

Join Bayut as a Human Resources Coordinator!
At Bayut, we pride ourselves on being the leading property portal in the Kingdom, connecting millions of users and providing the best online search experience. As a Human Resources Coordinator, you'll play a crucial role in supporting our HR department and enhancing our workplace environment.

Key Responsibilities:

• Recruitment & Onboarding:
  • Assist in sourcing candidates and scheduling interviews.
  • Support onboarding processes including document collection and training coordination.
  • Maintain and update employee records in the HR system.
• Employee Relations & Support:
  • Act as a point of contact for employee inquiries regarding HR policies and benefits.
  • Assist in handling employee grievances and escalate issues when necessary.
  • Organize employee engagement activities and wellness programs.
• HR Administration & Compliance:
  • Ensure compliance with labor laws and company regulations in HR policies and procedures.
  • Assist in payroll processing, leave requests, and benefits administration.
  • Prepare HR reports and maintain employee files.
• Performance & Training Support:
  • Coordinate training sessions and track employee development plans.
  • Support the performance appraisal processes.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Must not have previously benefited from the Tamheer Program.
• No working experience in the last 6 months.

Join us and be a part of an equal-opportunity employer that celebrates diversity and is committed to creating an inclusive environment for all employees.

Join Etqan Law Firm as a Legal Secretary
We are seeking a dedicated Legal Secretary / Customer Service representative to become part of our dynamic team in Riyadh. At Etqan, we pride ourselves on delivering exceptional legal services that meet the highest standards of professionalism.

Key Responsibilities:

• Welcoming clients and visitors and responding to phone and email inquiries.
• Coordinating and scheduling meetings and appointments with lawyers and judicial authorities.
• Preparing and drafting official correspondence and legal reports according to established standards.
• Managing and organizing legal files and official documents in a systematic and confidential manner.
• Tracking case progress and session dates with courts and governmental authorities.
• Providing administrative support to lawyers in preparing motions, contracts, and regulations.
• Utilizing computer systems and office software to manage daily operations.
• Ensuring compliance with internal office policies and applicable laws and regulations in Saudi Arabia.

About Us:
Etqan Almutamayiza Law Firm is a comprehensive legal institution committed to integrity, excellence, and client focus. Our qualified team provides a wide range of legal solutions that support Saudi businesses and foreign investors. With offices in Riyadh, Dammam, and Jeddah, we strive to offer our clients exceptional legal support wherever they are.

Join the Ithra Design Team!
Ithr Design, established in 2010, is a leading interior design company in Saudi Arabia, known for its exceptional project management and innovative designs. We are currently seeking a dedicated and detail-oriented Administrative Secretary to support our operations in Jeddah.

Role Overview:
As an Administrative Secretary, you will play a critical role in ensuring the efficient administration of our office, assisting with various is tasks and providing comprehensive support to our team.

Key Responsibilities:

• Provide daily administrative and operational support for the office.
• Manage calendars, meetings, site visits, and travel arrangements.
• Draft and review correspondence, reports, and official documents in both Arabic and English.
• Organize and archive contracts, invoices, and project files.
• Coordinate with vendors, suppliers, and external partners.
• Assist HR with job postings, interview scheduling, and employee records.
• Support in preparing company profiles, proposals, and project submissions.
• Maintain digital filing systems and ensure smooth office operations.

Qualifications:

• Excellent clerical skills and administrative assistance experience.
• Previous experience as an Administrative Secretary, preferably in design or architecture firms.
• Strong organizational and multitasking abilities.
• Proficient communication skills in both English and Arabic.
• Ability to manage time efficiently and provide excellent customer service.

How to Apply:
Interested candidates are encouraged to apply via LinkedIn or send their CV to the provided career email address.

Join Rua Al Madinah Holding as an Executive Assistant!

As an Executive Assistant, you will play a crucial role in supporting our executives by managing schedules, handling communications, and ensuring efficient office operations. Your organizational skills will help facilitate seamless coordination and enhance the productivity of our leadership team.

Key Responsibilities:

• Manage and maintain executives’ calendars, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen, prioritize, and respond to phone calls, emails, and other communications.
• Coordinate and schedule meetings, conferences, and events, including logistics and materials preparation.
• Maintain filing systems and ensure records are accurate and up to date.
• Assist in the preparation of reports, presentations, and project updates.
• Handle confidential and sensitive information with discretion.
• Serve as the primary point of contact between the executive and internal/external stakeholders.

Qualifications and Experience:

• Bachelor’s degree in business administration or any related field.
• Minimum of 2 years of experience in a related role.

We invite candidates who are detail-oriented and possess strong communication skills to apply and join us in our mission to enhance the quality of life in Madinah.

Join Our Team as a Sales Coordinator at Hilton!
Are you passionate about hospitality and sales? Hilton, a global leader in the hospitality industry, is seeking a dedicated Sales Coordinator to support our Sales team in driving future and repeat business.

Key Responsibilities:

• Identify new contacts, develop sales leads, and respond to sales opportunities to maximize revenue.
• Understand hotel amenities, packages, and promotions thoroughly.
• Generate and develop sales leads while building strong business relationships with potential clients.
• Produce accurate quotations and written confirmations for clients.
• Prepare timely reports for the Sales Director and senior management regarding appointments, calls, and business leads.
• Monitor customer satisfaction and resolve outstanding issues to ensure future business.
• Conduct hotel show rounds for prospective clients.

What We’re Looking For:
A successful Sales Coordinator at Hilton will embody our values by demonstrating excellent communication skills, advanced IT proficiency including Excel and PowerPoint, a proactive attitude towards deadlines, and strong organizational abilities.

Preferred Qualifications:

• Previous experience in a sales role.
• Relevant degree in a sales or business discipline.

Become a part of our team at Dar Al Ajwa Hotel Madinah, where we aim to create exceptional hospitality experiences every day.

Join Our Team as a Sales Coordinator at Hilton!
Are you passionate about hospitality and sales? Hilton, a global leader in the hospitality industry, is seeking a dedicated Sales Coordinator to support our Sales team in driving future and repeat business.

Key Responsibilities:

• Identify new contacts, develop sales leads, and respond to sales opportunities to maximize revenue.
• Understand hotel amenities, packages, and promotions thoroughly.
• Generate and develop sales leads while building strong business relationships with potential clients.
• Produce accurate quotations and written confirmations for clients.
• Prepare timely reports for the Sales Director and senior management regarding appointments, calls, and business leads.
• Monitor customer satisfaction and resolve outstanding issues to ensure future business.
• Conduct hotel show rounds for prospective clients.

What We’re Looking For:
A successful Sales Coordinator at Hilton will embody our values by demonstrating excellent communication skills, advanced IT proficiency including Excel and PowerPoint, a proactive attitude towards deadlines, and strong organizational abilities.

Preferred Qualifications:

• Previous experience in a sales role.
• Relevant degree in a sales or business discipline.

Become a part of our team at Dar Al Ajwa Hotel Madinah, where we aim to create exceptional hospitality experiences every day.

Join Our Team as a Sales Coordinator at Hilton!
Are you passionate about hospitality and sales? Hilton, a global leader in the hospitality industry, is seeking a dedicated Sales Coordinator to support our Sales team in driving future and repeat business.

Key Responsibilities:

• Identify new contacts, develop sales leads, and respond to sales opportunities to maximize revenue.
• Understand hotel amenities, packages, and promotions thoroughly.
• Generate and develop sales leads while building strong business relationships with potential clients.
• Produce accurate quotations and written confirmations for clients.
• Prepare timely reports for the Sales Director and senior management regarding appointments, calls, and business leads.
• Monitor customer satisfaction and resolve outstanding issues to ensure future business.
• Conduct hotel show rounds for prospective clients.

What We’re Looking For:
A successful Sales Coordinator at Hilton will embody our values by demonstrating excellent communication skills, advanced IT proficiency including Excel and PowerPoint, a proactive attitude towards deadlines, and strong organizational abilities.

Preferred Qualifications:

• Previous experience in a sales role.
• Relevant degree in a sales or business discipline.

Become a part of our team at Dar Al Ajwa Hotel Madinah, where we aim to create exceptional hospitality experiences every day.

Join our team at Ahmed Abdulwahed Trading Co. as a Data Entry Specialist! We are a leading retail company dedicated to providing smart products for a modern lifestyle. Our company has been recognized for its exceptional growth and commitment to customer satisfaction over the years.

Role Description:
This is a full-time position located in Riyadh, Saudi Arabia. As a Data Entry Specialist, you will play a vital role in ensuring the accuracy of customer and account data. Your responsibilities will include:

• Entering customer and account data from source documents within time limits.
• Compiling, verifying accuracy, and sorting information for computer entry.
• Reviewing data for deficiencies or errors and correcting them as needed.
• Providing administrative assistance and maintaining data confidentiality.
• Performing customer service tasks as required.

Qualifications:
To succeed in this role, you should possess:

• Strong typing and computer literacy skills.
• Excellent communication and customer service skills.
• Experience in administrative assistance tasks.
• Attention to detail and strong organizational abilities.
• The capacity to work independently and manage multiple tasks effectively.
• A high school diploma or equivalent; higher education is a plus.