Personal Assistant📣 Job Ad

Join our dynamic team at Nadia Global as a Personal Assistant!
We are looking for a highly organized, professional, and presentable Female Personal Assistant to provide comprehensive administrative and personal support to a high-profile executive in Riyadh.

Key Responsibilities:

• Manage and maintain the executive’s schedule, including arranging meetings, appointments, and travel itineraries.
• Handle correspondence, including emails, phone calls, and other communications, ensuring timely responses.
• Coordinate and organize events, meetings, and conferences as required.
• Perform administrative tasks such as document preparation, filing, and data entry.
• Assist with personal errands and tasks, ensuring seamless support for the executive’s professional and personal needs.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal and external stakeholders, representing the executive in a professional manner.
• Manage and prioritize tasks to ensure deadlines are met efficiently.

Qualifications and Requirements:

• Female candidate, based in Riyadh, Saudi Arabia.
• Professional and presentable appearance, with a polished demeanor suitable for high-profile environments.
• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in English; proficiency in Arabic is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of discretion and professionalism in handling confidential matters.
• Valid driver’s license and flexibility to travel locally as needed.
• Bachelor’s degree or equivalent experience preferred but not mandatory.

Personal Attributes:

• Proactive, with a strong sense of initiative and problem-solving skills.
• Friendly, approachable, and culturally sensitive, with an understanding of local customs and etiquette in Riyadh.
• Reliable, punctual, and adaptable to changing priorities.
• Strong interpersonal skills to build and maintain professional relationships.

Only Saudi Female candidates are encouraged to apply.

About the Role
The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the Managing Director in daily operations, ensuring efficient management of tasks and responsibilities.

Key Responsibilities

• Manage sensitive information with discretion and integrity.
• Act as the first point of contact for the Executive Office.
• Manage the Managing Director's calendar.
• Prepare reports, presentations, memos, SOPs, and official documents.
• Handle correspondence, including managing negative reviews directed to the MD.
• Prepare and process MD’s monthly expenses, travel arrangements, and insurance claims.
• Review and proofread contracts and documents for accuracy.
• Keep all departments on task to meet deadlines.
• Prepare the monthly business review presentation and take minutes.
• Monitor project timelines and deliverables.
• Maintain organized filing systems.
• Ensure the management of stationery inventory.

Qualifications

• Bachelor’s degree in Hospitality Management, Business Administration, or related field preferred.
• Saudi National.
• Previous experience as a personal assistant or in an administrative role in the hotel industry.
• Proficient in both English & Arabic; additional languages are a plus.
• Strong organizational, time-management, and communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively.
• Strong attention to detail and problem-solving skills.
• High level of integrity and confidentiality.
• Ability to adapt to changing environments.

Role: Personal Assistant to General Manager – Saudi Arabia

We are seeking a highly organized and proactive Personal Assistant to support the General Manager in Saudi Arabia and the RHQ activities. The ideal candidate will play a crucial role in facilitating business planning, budgeting, and coordination across departments. This position requires a detail-oriented professional with strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

As a key growth market for our global operations, Saudi Arabia plays a critical role in our regional business strategy. This is an exciting opportunity to be part of a high-impact team at the heart of our strategic initiatives, ensuring effective coordination, planning, and delivery of business priorities.

Key Responsibilities:

• Provide dedicated support to the General Manager, enabling efficient day-to-day operations and long-term business planning.
• Lead coordination of strategic planning, budgeting cycles, and financial tracking.
• Act as a liaison across multiple business units, ensuring alignment on key objectives and timelines.
• Manage the GM’s schedule, travel, and internal/external communications.
• Organise and support high-level meetings, including minute-taking, action tracking, and stakeholder follow-ups.
• Prepare reports, dashboards, and presentations for both internal leadership and external stakeholders.
• Handle sensitive information with utmost discretion and professionalism.
• Act as a single point of contact for administrative matters related to government ministries and external agencies.

Government & Administrative Coordination:

• Liaise with Ministry of Labor (visas, work permits)
• Ministry of Interior (passports, expatriate affairs)
• Ministry of Health (medical insurance coordination)
• Ministry of Investment (business licenses & regulatory compliance)
• GOSI (social insurance affairs)
• Ministry of Municipalities & Housing
• SAB Bank (corporate banking coordination)
• Landlord/property management (Pearson office administration)

Manage arrangements for all business visitors to Saudi Arabia.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Finance, or related discipline.
• Minimum 3 years’ experience in a high-level executive assistant, coordination, or business support role.
• Strong knowledge of business planning, financial tracking, and project coordination.
• Excellent command of English and Arabic, both written and verbal.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Highly organized with strong time management and prioritization skills.
• Demonstrated discretion, initiative, and ability to work autonomously in a fast-paced environment.