Personal Assistant📣 Job Ad

Join Our Team as a Personal Assistant to the General Manager!
At IHG, we are looking for a highly organized and proactive Administrative Assistant to provide high-level support that ensures the smooth operation of our office.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure the confidentiality of sensitive information.
• Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.
• Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.
• Document Preparation: Prepare reports, presentations, and other documents; format and proofread content to ensure accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, ensuring all necessary arrangements are made.
• Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members.
• Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking.
• Data Entry and Record Keeping: Maintain accurate and updated information in databases and spreadsheets.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 13 years of administrative or office support experience preferred.

Skills:

• Proficiency in MS Office Suite and familiarity with office management software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.

Join us at IHG to be part of a culture that celebrates difference and encourages inclusion, ensuring you have the tools to succeed both personally and professionally!

Role: Personal Assistant to General Manager – Saudi Arabia

We are seeking a highly organized and proactive Personal Assistant to support the General Manager in Saudi Arabia and the RHQ activities. The ideal candidate will play a crucial role in facilitating business planning, budgeting, and coordination across departments. This position requires a detail-oriented professional with strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

As a key growth market for our global operations, Saudi Arabia plays a critical role in our regional business strategy. This is an exciting opportunity to be part of a high-impact team at the heart of our strategic initiatives, ensuring effective coordination, planning, and delivery of business priorities.

Key Responsibilities:

• Provide dedicated support to the General Manager, enabling efficient day-to-day operations and long-term business planning.
• Lead coordination of strategic planning, budgeting cycles, and financial tracking.
• Act as a liaison across multiple business units, ensuring alignment on key objectives and timelines.
• Manage the GM’s schedule, travel, and internal/external communications.
• Organise and support high-level meetings, including minute-taking, action tracking, and stakeholder follow-ups.
• Prepare reports, dashboards, and presentations for both internal leadership and external stakeholders.
• Handle sensitive information with utmost discretion and professionalism.
• Act as a single point of contact for administrative matters related to government ministries and external agencies.

Government & Administrative Coordination:

• Liaise with Ministry of Labor (visas, work permits)
• Ministry of Interior (passports, expatriate affairs)
• Ministry of Health (medical insurance coordination)
• Ministry of Investment (business licenses & regulatory compliance)
• GOSI (social insurance affairs)
• Ministry of Municipalities & Housing
• SAB Bank (corporate banking coordination)
• Landlord/property management (Pearson office administration)

Manage arrangements for all business visitors to Saudi Arabia.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Finance, or related discipline.
• Minimum 3 years’ experience in a high-level executive assistant, coordination, or business support role.
• Strong knowledge of business planning, financial tracking, and project coordination.
• Excellent command of English and Arabic, both written and verbal.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Highly organized with strong time management and prioritization skills.
• Demonstrated discretion, initiative, and ability to work autonomously in a fast-paced environment.

Join Our Team as a Personal Assistant
We are looking for a seasoned Personal Assistant to support the Principal of a Private Family office based in Riyadh, Saudi Arabia. This position offers a unique opportunity to engage with high-profile individuals in a dynamic and sophisticated environment.

Key Responsibilities:

• Manage and coordinate complex diaries.
• Handle property management tasks.
• Arrange intricate travel plans.
• Assist with personal shopping.
• Oversee day-to-day operations of the office.

Qualifications:

• Western educated with a degree.
• Minimum of 5 years experience as a PA/EA, preferably to C-Suite executives or in a Private Family Office setting.
• Fluency in spoken English and Arabic.
• Excellent organizational and communication skills.

Other Requirements:

• Ability to work beyond standard office hours as needed.
• Should be well presented, poised, and confidently respectful.
• A self-starter who strives for perfection and is committed to every task.
• Immediate availability is preferred.

If you possess all these attributes and seek a warm and welcoming work environment, we invite you to share your CV with us.