Personal assistant Jobs in Riyadh

Position Type: Hybrid (Mostly remote with occasional in-person support)Compensation: Starting at 1,500 for the first month, with potential increases based on performanceStart Date: ASAP

Overview

A fast-paced entrepreneurial environment requires a reliable, adaptable assistant to help manage day-to-day responsibilities, communication, and organizational tasks. This role involves working closely with the head of the company to keep operations smooth and efficient.

Role Responsibilities

• Manage calls, messages, calendars, and online communication
• Serve as a point of contact with clients, partners, and staff
• Organize documents, track tasks, and assist with project coordination
• Provide general operational support, both remotely and during occasional in-person sessions
• Handle errands or personal tasks as needed
• Maintain confidentiality and represent the executive professionally

Requirements

• Strong communication skills and conversational English
• Highly trustworthy, discreet, and comfortable working in close collaboration
• Flexible mindset and open to a variety of tasks
• Professional demeanor when speaking with clients or employees
• Comfortable with a hybrid arrangement (remote + occasional on-site)
• Ability to work independently and anticipate needs

Ideal Candidate

• Adaptable, positive, and able to work in a dynamic environment
• Values discretion and professionalism
• Comfortable supporting a busy executive across both business and personal tasks
• Reliable presence who can step in when needed without being micromanaged

Benefits

• Flexible hours and manageable workload
• Potential for pay growth based on contribution and reliability
• Opportunity to gain experience in business, operations, and communication
• Work directly with an entrepreneur in a close, trust-based role

• Executive Support: Manage the Regional Head’s calendar, schedule meetings, and coordinate appointments.
• Travel & Logistics: Organize complex travel itineraries and coordinate logistics for business events.
• Administrative Management: Maintain organized files and documentation, track deadlines, and support report preparation.
• Communication & Coordination: Act as a point of contact, drafting professional communications and liaising with internal teams.

• Bachelor’s degree in Business Administration or related field.
• Minimum 5 years of experience in a similar role.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and ability to multitask.
• Integrity in handling confidential information.

• Executive Support
  • Manage the Regional Head’s calendar, schedule meetings, and coordinate appointments across time zones.
  • Prepare agendas, minutes, and follow-up actions for internal and external meetings.
  • Handle confidential correspondence, reports, and presentations with discretion and accuracy.
  • Liaise with internal departments and external stakeholders on behalf of the Regional Head.
• Travel & Logistics
  • Organize complex travel itineraries including flights, accommodation, visas, and ground transport.
  • Ensure timely submission of travel claims and expense reports.
  • Coordinate logistics for regional visits, conferences, and business events.
• Administrative Management
  • Maintain and organize files, records, and documentation for easy retrieval.
  • Track deadlines, action items, and ensure timely completion of tasks.
  • Support in preparing reports, dashboards, and presentations for regional reviews.
• Communication & Coordination
  • Act as the point of contact between the Regional Head and internal/external parties.
  • Draft professional emails, memos, and communications as required.
  • Coordinate with HR, Finance, and Operations teams for administrative support.

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 5 years of experience in a similar executive assistant or personal assistant role.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and ability to multitask.
• Proven ability to handle confidential information with integrity and professionalism.
• Ability to work independently and manage priorities in a fast-paced environment.

• Strategic thinking and the ability to drive continuous improvement initiatives.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills for managing vendor and supplier relationships.
• Ability to work collaboratively in a fast-paced environment.
• Knowledge of the shipping and logistics industry.