Personal Assistant📣 Job Ad

Join Our Team as a Personal Assistant to the General Manager!
At IHG, we are looking for a highly organized and proactive Administrative Assistant to provide high-level support that ensures the smooth operation of our office.

Key Responsibilities:

• Office Management: Organize and maintain office files, documents, and records; handle correspondence and ensure the confidentiality of sensitive information.
• Scheduling and Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements; manage leadership calendars and resolve scheduling conflicts as needed.
• Communication and Correspondence: Serve as a point of contact for internal and external communication, including answering phone calls, emails, and relaying messages promptly and professionally.
• Document Preparation: Prepare reports, presentations, and other documents; format and proofread content to ensure accuracy and professionalism.
• Event Coordination: Organize and assist in planning office events, ensuring all necessary arrangements are made.
• Project Support: Assist with ongoing projects by tracking progress, updating documents, and communicating with team members.
• Expense Tracking and Budget Assistance: Manage invoices, process expenses, and support budget tracking.
• Data Entry and Record Keeping: Maintain accurate and updated information in databases and spreadsheets.
• Supply Management: Monitor and order office supplies, manage inventory, and handle vendor relationships.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 13 years of administrative or office support experience preferred.

Skills:

• Proficiency in MS Office Suite and familiarity with office management software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.

Join us at IHG to be part of a culture that celebrates difference and encourages inclusion, ensuring you have the tools to succeed both personally and professionally!

About the Role
The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the Managing Director in daily operations, ensuring efficient management of tasks and responsibilities.

Key Responsibilities

• Manage sensitive information with discretion and integrity.
• Act as the first point of contact for the Executive Office.
• Manage the Managing Director's calendar.
• Prepare reports, presentations, memos, SOPs, and official documents.
• Handle correspondence, including managing negative reviews directed to the MD.
• Prepare and process MD’s monthly expenses, travel arrangements, and insurance claims.
• Review and proofread contracts and documents for accuracy.
• Keep all departments on task to meet deadlines.
• Prepare the monthly business review presentation and take minutes.
• Monitor project timelines and deliverables.
• Maintain organized filing systems.
• Ensure the management of stationery inventory.

Qualifications

• Bachelor’s degree in Hospitality Management, Business Administration, or related field preferred.
• Saudi National.
• Previous experience as a personal assistant or in an administrative role in the hotel industry.
• Proficient in both English & Arabic; additional languages are a plus.
• Strong organizational, time-management, and communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively.
• Strong attention to detail and problem-solving skills.
• High level of integrity and confidentiality.
• Ability to adapt to changing environments.

Role: Personal Assistant to General Manager – Saudi Arabia

We are seeking a highly organized and proactive Personal Assistant to support the General Manager in Saudi Arabia and the RHQ activities. The ideal candidate will play a crucial role in facilitating business planning, budgeting, and coordination across departments. This position requires a detail-oriented professional with strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

As a key growth market for our global operations, Saudi Arabia plays a critical role in our regional business strategy. This is an exciting opportunity to be part of a high-impact team at the heart of our strategic initiatives, ensuring effective coordination, planning, and delivery of business priorities.

Key Responsibilities:

• Provide dedicated support to the General Manager, enabling efficient day-to-day operations and long-term business planning.
• Lead coordination of strategic planning, budgeting cycles, and financial tracking.
• Act as a liaison across multiple business units, ensuring alignment on key objectives and timelines.
• Manage the GM’s schedule, travel, and internal/external communications.
• Organise and support high-level meetings, including minute-taking, action tracking, and stakeholder follow-ups.
• Prepare reports, dashboards, and presentations for both internal leadership and external stakeholders.
• Handle sensitive information with utmost discretion and professionalism.
• Act as a single point of contact for administrative matters related to government ministries and external agencies.

Government & Administrative Coordination:

• Liaise with Ministry of Labor (visas, work permits)
• Ministry of Interior (passports, expatriate affairs)
• Ministry of Health (medical insurance coordination)
• Ministry of Investment (business licenses & regulatory compliance)
• GOSI (social insurance affairs)
• Ministry of Municipalities & Housing
• SAB Bank (corporate banking coordination)
• Landlord/property management (Pearson office administration)

Manage arrangements for all business visitors to Saudi Arabia.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Finance, or related discipline.
• Minimum 3 years’ experience in a high-level executive assistant, coordination, or business support role.
• Strong knowledge of business planning, financial tracking, and project coordination.
• Excellent command of English and Arabic, both written and verbal.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Highly organized with strong time management and prioritization skills.
• Demonstrated discretion, initiative, and ability to work autonomously in a fast-paced environment.