Secretary Jobs in Saudi Arabia

Join Rooqain Trading LLC as a Data Entry Clerk!
Rooqain Trading LLC, a Saudi-owned company, is seeking a dedicated Data Entry Clerk to join our team in Al Khobar. We specialize in providing essential project materials for the Kingdom's ambitious infrastructure, construction, energy, and industrial projects.

Role Overview:
This is a full-time, on-site position where you will play a crucial role in accurately entering data into our systems, updating records, verifying data, and supporting various administrative tasks. Your attention to detail will help ensure the efficiency of our data management processes.

Key Responsibilities:

• Accurate data entry and record maintenance.
• Verification of data for accuracy.
• Support administrative tasks and collaborate with team members.

Qualifications:

• Proficiency in typing and strong computer literacy.
• Experience in administrative assistance with excellent organization skills.
• Outstanding communication and customer service skills.
• High attention to detail in data entry.
• A high school diploma or equivalent (Bachelor’s degree preferred).
• Familiarity with office software such as Microsoft Office Suite and data management systems.
• Ability to thrive in an on-site team environment.

Why Rooqain Trading LLC?
We pride ourselves on being a strategic supplier for critical infrastructure projects, offering logistics support, customs clearance, and continuous supply to ensure successful outcomes. If you are detail-oriented and passionate about contributing to significant projects, we encourage you to apply!

Job opportunity at Civil Works Company ltd
We invite distinguished talents to join our team in the city of Khobar. We are looking for a data entry clerk and a health and safety engineer to join our crew.

Responsibilities:

• Accurate data entry and organization.
• Follow up on occupational safety projects on-site.

Requirements:

• Data Entry Clerk:
  - Diploma in management or equivalent.
  - Proficient in using computers, especially Microsoft Office programs.
  - High accuracy in data entry.
• Health and Safety Engineer:
  - Bachelor's degree in a relevant field.
  - Holder of an OSHA certificate.
  - Registered with the Saudi Engineers Association.
  - Previous experience in safety in projects is preferred.

To apply:
Please send your CV mentioning the job title in the email subject.

Join AkzoNobel as an Internal Sales Coordinator!
At AkzoNobel, we have been supplying innovative paints and coatings since 1792, enhancing lives and environments around the globe. We are on a mission to create a brighter future through sustainable solutions. As an Internal Sales Coordinator, you will play a crucial role in our KSA market, fostering relationships and supporting our sales team in delivering top-notch service.

Job Purpose:
The Internal Sales Coordinator will support sales growth by facilitating frontline customer engagement and managing sales administration.

Main Responsibilities:

• Sales Support: Conduct initial customer outreach, prepare and send quotations, and follow up on orders and inquiries.
• Customer Interaction: Serve as the first point of contact for customer inquiries about products, pricing, and documentation.
• Administrative Tasks: Assist with price list updates, maintain accurate records, and support tender submissions.
• Market Awareness: Gather customer feedback and keep the sales team informed about market trends.
• Collaboration: Work with Sales Managers and internal teams to meet sales KPIs.

Job Requirements:

• Diploma or Bachelor’s degree in Business, Marketing, Engineering, or a related field.
• 0–2 years of experience in sales or customer support preferred.
• Excellent communication skills in Arabic and English.
• Familiarity with CRM systems (SAP/Salesforce) is a plus.
• Strong organizational skills and a problem-solving mindset.

Join us in this exciting journey and paint the future together!

Join KBR as an HR Coordinator!

At KBR Sustainable Technology Solutions (STS), we provide exceptional solutions for the energy sector. We are seeking an HR Services Coordinator who will play a vital role in our HR team. As a key contributor, you will support the operational functions of our company while ensuring a smooth interface between various departments.

Key Responsibilities:

• Arrange travel, transportation, and accommodation for staff, contractors, and visitors.
• Manage service requests with vendors, including transportation and housing providers.
• Track and follow up on deliveries, shipments, and service contracts.
• Monitor inventory and supplies for HR and office needs.
• Coordinate with procurement for requisitions, purchase orders, and payments related to services.
• Ensure compliance with safe work practices and provide support in safety audits.
• Participate in company events, training sessions, and workshops.

Qualifications:

• Minimum 5 years’ experience in Oil & Gas maintenance for high school graduates, or minimum 3 years’ experience with a diploma.
• Excellent organizational and proactive communication skills.
• Proven leadership capability in large organizations.
• Ability to maintain confidentiality and handle information responsibly.
• Experience working in a multicultural environment.

Join us at KBR where you can belong, connect, and grow your career!

Who Are We❓
We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners.

What Will You Do❓
- Respond to and qualify real-time telephone and web inquiries coming from Foodics website and other communication channels regarding our company's products and services.
- Do cold calls to generate new sales opportunities and endorse to the sales team, once converted.
- Follow-up leads via phone and email to schedule meetings between prospects and Foodics sales team and insert leads into the CRM.
- Handle inquiries and overcome objections regarding Foodics with an end goal of scheduling a sales demo.
- Manage prospects with the ability to articulate value proposition, navigate objections, and foster relationships.
- Communicate in a manner that establishes Foodics as an authoritative source and gives the prospect a feel for the brand.
- Establish rapport on the phone and back it up with confident credibility.
- Work closely with the entire sales operations team to accelerate the sales cycle and to extend our reach into target accounts.
- Support marketing efforts by assisting in online, direct mail and other marketing campaigns.

What Are We Looking For❓
- Bachelor's degree holder in Communications, English or any business course.
- Minimum of 1-2 years of customer service and/or sales experience preferred, but talented individuals with a passion for SaaS sales will be considered.
- Confident in handling calls and making cold calls.
- Excellent customer service skills - will never take a 'NO' personality.
- Previous experience in a hospitality environment is a plus.
- Experience using Salesforce or any CRM systems is an advantage.
- Must be fluent in speaking in Arabic and English. Fluency in other languages is an advantage.
- Should be well organized and have exceptional attention to details.
- A desire for continuous learning, improvement, and overall career growth.
- Self-starter with the ability to work independently across functional groups and on multiple initiatives simultaneously.
- Must be flexible to work in a fast-paced and evolving environment.

What We Offer You❗
We believe you will love working at Foodics!
- We offer highly competitive compensation packages, including bonuses and the potential for shares.
- We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment.
- Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry.
- We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company.

Join flyadeal as an Executive Assistant!
As an integral part of our team, the Executive Assistant will provide vital support to our C-level leadership. This role focuses on ensuring smooth operations and effective communication within the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Record meeting minutes, track action items, and ensure timely follow-ups.
• Screen, prioritize, and manage incoming emails, calls, and correspondence.
• Prepare high-quality reports, presentations, and official correspondence.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Act as a liaison between C-level executives and internal/external stakeholders.
• Maintain strict confidentiality when handling sensitive information.
• Organize and maintain filing systems, records, and administrative processes.
• Support special projects and provide administrative assistance as required.

Requirements:

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Bachelor’s degree or diploma in Business Administration or a related field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Fluent in Arabic and English (written and spoken).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High level of professionalism, discretion, and confidentiality.

Join Modern Mills Company as an Executive Assistant to the CEO
As a key member of our team, you will provide comprehensive high-level support to the CEO, ensuring alignment with strategic organizational objectives.

Key Responsibilities:

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage and optimize the CEO’s calendar and complex travel arrangements.
• Screen, draft, and manage all CEO correspondence professionally and confidentially.
• Prepare exec-level communication, including presentations, reports, and briefing materials.
• Attend meetings, capture minutes, and track action items.
• Provide analytical support through reports, dashboards, and data insights.
• Consolidate inputs from multiple departments into clear and concise summaries.
• Ensure smooth day-to-day operations of the CEO office.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Finance, or related field.
• 3-5 years of experience supporting C-suite executives.
• Advanced proficiency in MS Excel, PowerPoint, and reporting tools.
• Strong experience with Power BI for data visualization.

What We Offer:

• Structured training and mentorship.
• Competitive salary and comprehensive benefits.
• Opportunities for meaningful work contributing to food security and sustainability.

Join Our Team at WISTER!
WISTER is a leading fast-casual restaurant brand in Saudi Arabia, known for serving freshly made, high-quality burgers at great value. With a dedication to customer satisfaction, WISTER has become a staple destination for delicious and memorable dining experiences. We are currently seeking a Secretary to join our team in Jeddah.

Role Overview:
This is a full-time, on-site role that involves providing administrative support to ensure efficient operations within the organization. Responsibilities include:

• Managing schedules and handling correspondence.
• Organizing meetings and maintaining records.
• Supporting executives and delivering excellent customer service when needed.

The position offers an exciting opportunity to contribute to WISTER’s growing success in the fast-casual dining industry.

Qualifications:
We are looking for candidates who possess the following skills and experience:

• Strong clerical skills, including organization, data entry, and maintaining records.
• Excellent communication skills, both written and verbal.
• Experience in company secretarial work and executive administrative assistance.
• Proficiency in customer service and providing high-quality support to clients and staff.
• Familiarity with office software and tools, such as Microsoft Office Suite or equivalent.
• Ability to multitask, prioritize, and work under pressure.
• Prior experience in the food and beverage or hospitality industry is advantageous.
• High school diploma or equivalent; additional certifications in administration or related fields are a plus.

Join our team at Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager!
We are seeking a highly organized and efficient individual who will provide top-level secretarial and administrative support. This role requires managing confidential information professionally and working with minimal supervision.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring effective coordination of meetings and appointments.
• Screen phone calls, handle correspondence, and take minutes at Executive Committee Meetings.
• Communicate and coordinate with various departments and staff as directed by the General Manager.
• Prepare and manage correspondences for GM’s signature and facilitate requests from corporate offices.
• Coordinate travel arrangements efficiently and maintain accurate filing systems.
• Prepare monthly financial data reports and uphold the office’s functionality and cleanliness.

Qualifications:

• Diploma education with a minimum of 5 years of secretarial experience, including 2 years in a senior management role.
• Excellent command of English and proficiency in MS Office applications.

Competencies:

• Strong communication skills and customer-oriented mindset.
• Self-motivated, detail-oriented, and ability to work as part of a team.
• Maintain professionalism in presentation and conduct.

If you are looking for a meaningful role that offers growth and a chance to contribute to our dynamic hospitality team, we encourage you to apply!

Join Our Team!
We are currently supporting a leading organisation in Saudi Arabia in the search for a high-performing Executive Assistant to the CEO.

About the Role:
This is a highly confidential hire and a critical role within the leadership team, requiring someone who thrives in a fast-paced, high-impact environment.

Key Responsibilities:

• Complex calendar and travel management across multiple time zones.
• Acting as a gatekeeper and key point of contact for senior stakeholders.
• Preparing presentations, reports, and executive communications.
• Supporting leadership meetings and tracking key action points.
• Handling highly confidential and sensitive information.
• Supporting on strategic projects and ad hoc initiatives.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).
• Proven experience supporting C-level executives as an EA.
• Strong communication skills in Arabic and English.
• Exceptional organisation and prioritisation skills.

Join the Team at Saudi Diesel Equipment Company as an HR Coordinator!

SDEC is a leading provider of industrial equipment solutions in the Kingdom, known for its customer-oriented culture and innovative solutions.

Job Purpose:
The HR Coordinator plays an essential role in managing HR processes throughout the employee lifecycle effectively.

Main Responsibilities:

• Assist in recruitment from job postings to onboarding
• Update Job Descriptions as required
• Screen resumes against established criteria
• Maintain a candidate database for future openings
• Prepare and follow up on offer letters and employment contracts
• Arrange medical checks for staff
• Ensure employee files are maintained properly
• Handle attendance reports and HR Helpdesk queries
• Manage trainings and probationary appraisals
• Handle exit processes and conduct exit interviews

Qualifications:

• Associate or bachelor’s degree in business administration
• Bilingual in Arabic and English
• Knowledge of labor law

Come be a part of our dynamic team and contribute to a company dedicated to excellence in equipment distribution!

Join Our Team as an Executive Office Manager!

At Beauty and Care Clinics, we pride ourselves on our commitment to enhancing natural beauty and building self-confidence. Since our establishment in the heart of Jeddah in 2019, we have become a distinguished destination for plastic surgery and high-end healthcare services. We are looking for a dedicated Executive Office Manager to oversee our daily operations.

Responsibilities:

• Oversee daily office operations and manage office staff.
• Coordinate schedules and handle administrative tasks.
• Maintain office equipment and facilitate internal communications.
• Provide excellent customer service to clients and stakeholders.
• Ensure the smooth functioning of the office to support overall business objectives.

Qualifications:

• Strong communication skills for clear interaction with team members, clients, and external stakeholders.
• Proficiency in administrative assistance and office administration.
• Knowledge of office equipment and related technologies.
• Demonstrated customer service skills.
• Exceptional time management and organizational abilities.
• Problem-solving skills with a proactive approach.
• Experience in managing office operations; prior experience in healthcare or wellness is a plus.
• Bachelor’s degree in Business Administration, Management, or a related field preferred.

We at Shawarma and Sauce Company are looking for a flexible and precise Human Resources Coordinator to support our daily operations.
Your opportunity to contribute to a growing work environment, where your role will be pivotal in managing our employee information.

Key Responsibilities:

• Inputting and updating employee data in the Bridge system.
• Monitoring vacations and ensuring they are recorded.
• Monitoring attendance and departure.
• Monitoring residency and medical insurance.
• Preparing employee files.
• Coordinating with Finance regarding salaries.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or equivalent.
• Proficiency in Excel.
• English language proficiency is preferred.
• High accuracy and organization.

We are looking for someone who can work well within a team and possesses strong organizational skills.

Role Overview: We are seeking an organized and proactive Executive Assistant to support senior leadership, ensuring smooth operations, strategic coordination, and effective communication across the organization. The successful candidate will balance high-level administrative support with a collaborative approach, contributing to overall executive effectiveness.

Key Responsibilities:

• Manage complex calendars, coordinate internal and external meetings, and arrange travel arrangements with attention to detail and cost efficiency.
• Prepare, edit, and format correspondence, reports, presentations, and briefing materials for the executive team.
• Screen, prioritize, and respond to emails and inquiries; handle confidential information with discretion and integrity.
• Coordinate cross-functional projects, track action items, and ensure deadlines are met.
• Schedule and organize meetings, prepare agendas, take accurate minutes, and follow up on action items.
• Serve as an extension of the executive office, liaising with internal teams, partners, and stakeholders to ensure seamless communication.
• Identify opportunities to optimize processes, implement improvements, and enhance overall efficiency.

Qualifications:

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Excellent organizational, time management, and multitasking abilities with a proactive mindset.
• Strong written and verbal communication skills; professional demeanor and discretion with confidential information.
• Proficiency in calendar management, travel logistics, and MS Office or Google Workspace suite; adaptability to new tools.

Compensation And Benefits: Comprehensive rewards program for you and your family to recognize performance and support work-life balance.

Join BMS Medical as a Sales Coordinator – Medical Devices Specialist!
We are a leading provider of cutting-edge medical equipment and solutions, dedicated to serving the healthcare industry. Our commitment to delivering high-quality technology empowers healthcare providers to excel in patient care. In this role, you will be instrumental in the sales process, ensuring seamless coordination of tenders and quotations.

Key Responsibilities:

• Tenders & Quotations:
  • Convert sales requirements into quotation requests.
  • Prepare draft quotations in Odoo.
  • Coordinate pricing with Deputy CEO and Purchasing Manager.
  • Prepare and submit complete tender documents.
  • Maintain records of all tenders and quotations.
  • Track deadlines and send reminders.
  • Prepare hit-rate reports and analyze reasons for losses.
  • Send a weekly summary of spare parts tenders to the Maintenance Manager.
• Weekly Reporting & Approvals:
  • Prepare weekly “Tenders & Direct Orders Status Report.”
  • Include status of all active tenders (New / Under Preparation / Submitted / Awarded / Lost / Cancelled).
  • Highlight participation decisions and approvers.
  • Track RFQs and purchase requests.
  • Highlight items requiring managerial action.
  • Ensure all approvals are documented and archived.
  • Send the report weekly at a fixed time.

Requirements:

• Experience in sales coordination, preferably in medical devices domain.
• Proficient with Tenders Etimad and NUPCO.
• Advanced hands-on experience with CRM systems.
• Experience in coordinating with warehouse and clearing agents to track shipments in medical sales.
• Able to connect the sales team's urgent needs with fiscal and logistics constraints of management.
• Residing in Jeddah.