Secretary Jobs in Saudi Arabia

Join Persado, an Innovative Marketing AI Platform
Persado is at the forefront of marketing technology, providing unique and efficient content generation solutions. We're seeking a Arabic (Northern dialect) Content Localiser & Proofreader to collaborate with our team in delivering compelling content that complies with brand guidelines and resonates with our audience.

Role Responsibilities:

• Collaborate with Brand Content Strategists to understand client needs.
• Craft and proofread content that adheres to brand tone and ensures accuracy.
• Implement client revisions effectively.
• Maintain compliance with brand guidelines and legal requirements.

Required Qualifications:

• Exceptional command of Arabic and the Northern dialect.
• Background in Arabic Language, Translation, Linguistics, or related fields preferred.
• 24 years of copywriting/proofreading experience.
• Familiarity with B2C digital marketing.

Work Approach:

• Freelancer availability between 10001900 Greek local time.
• Strong organizational and communication skills are essential.
• A proactive approach to deadlines and tasks.

Join us in creating a compliant, high-performance marketing atmosphere that values diversity and innovation.

Join Waad Academy as a Librarian!
Waad Academy, located in Jeddah, is committed to delivering exceptional academic experiences. We are currently seeking a dedicated and passionate Librarian to join our team and manage the school’s library resources effectively.

Key Responsibilities:

• Manage and catalog library resources, track loans and returns, and maintain an organized environment.
• Assist students in finding information and guide them in the use of research tools.
• Provide educational resources and support curriculum projects with staff.
• Oversee digital resources and support the implementation of new digital tools.
• Organize events such as book fairs and reading programs.

Requirements:

• Completed Bachelor's degree or higher.
• Previous work experience in libraries or information centers.
• Fluency in Arabic and English.
• Familiarity with library technologies and collection management.
• Commitment to child protection and safeguarding practices.

Why Join Us?
You will have the opportunity to work in an inspiring environment with a strong focus on quality education, alongside supportive colleagues. We offer a clear mechanism for long-term career growth, continuous professional development, and various benefits including health insurance, fully paid vacation, and scholarships for children as per company policy. We look forward to welcoming you to our team!

Join Waad Academy as a Librarian!
Waad Academy, located in Jeddah, is committed to delivering exceptional academic experiences. We are currently seeking a dedicated and passionate Librarian to join our team and manage the school’s library resources effectively.

Key Responsibilities:

• Manage and catalog library resources, track loans and returns, and maintain an organized environment.
• Assist students in finding information and guide them in the use of research tools.
• Provide educational resources and support curriculum projects with staff.
• Oversee digital resources and support the implementation of new digital tools.
• Organize events such as book fairs and reading programs.

Requirements:

• Completed Bachelor's degree or higher.
• Previous work experience in libraries or information centers.
• Fluency in Arabic and English.
• Familiarity with library technologies and collection management.
• Commitment to child protection and safeguarding practices.

Why Join Us?
You will have the opportunity to work in an inspiring environment with a strong focus on quality education, alongside supportive colleagues. We offer a clear mechanism for long-term career growth, continuous professional development, and various benefits including health insurance, fully paid vacation, and scholarships for children as per company policy. We look forward to welcoming you to our team!

Join DHL Express as an Office Manager!
Are you ready to be part of a globally recognized company known for its commitment to quality and customer service? At DHL Express, we connect people worldwide, improving lives through the power of global trade.

Overall Role Purpose:
The Office Manager plays a vital role in assisting the Country Manager and the senior management team. Your responsibilities will vary daily, ensuring the smooth operation of office functions during diverse projects and meetings.

Your Tasks:

• Perform executive assistant duties including managing correspondence and preparing professional presentations.
• Organize and coordinate meetings, luncheons, and events, managing travel arrangements.
• Attend management meetings, preparing minutes for circulation.
• Maintain filing systems and manage communication channels for the Senior Management Team.
• Support marketing and HR teams in event planning and execution.
• Oversee various office functions ensuring smooth daily operations.

Your Profile:

• Bachelor's degree.
• 5+ years of experience in an Executive Assistant or Office Management role.
• Excellent written and verbal communication skills in Arabic and English.
• Strong organizational and time management skills.

Our Offer:
Join a company that offers strong career support, a great work culture, and a diverse benefits program. If you are ready to take on this challenge, we look forward to receiving your application!

Join DHL Express as an Office Manager!
Are you ready to be part of a globally recognized company known for its commitment to quality and customer service? At DHL Express, we connect people worldwide, improving lives through the power of global trade.

Overall Role Purpose:
The Office Manager plays a vital role in assisting the Country Manager and the senior management team. Your responsibilities will vary daily, ensuring the smooth operation of office functions during diverse projects and meetings.

Your Tasks:

• Perform executive assistant duties including managing correspondence and preparing professional presentations.
• Organize and coordinate meetings, luncheons, and events, managing travel arrangements.
• Attend management meetings, preparing minutes for circulation.
• Maintain filing systems and manage communication channels for the Senior Management Team.
• Support marketing and HR teams in event planning and execution.
• Oversee various office functions ensuring smooth daily operations.

Your Profile:

• Bachelor's degree.
• 5+ years of experience in an Executive Assistant or Office Management role.
• Excellent written and verbal communication skills in Arabic and English.
• Strong organizational and time management skills.

Our Offer:
Join a company that offers strong career support, a great work culture, and a diverse benefits program. If you are ready to take on this challenge, we look forward to receiving your application!

Join Us as a Librarian!
We are seeking a dynamic and skilled Librarian to join a group of international schools in Jeddah, Saudi Arabia starting from August 2025. We deliver the Cambridge International Curriculum to both Saudi Arabian and international students from Grades KG to 12.

Key Responsibilities:
- Manage library operations across multiple school levels, specifically for Middle School (Grades 68).

Requirements:
- Open for all nationalities
- Perfect command of English
- Bachelor’s degree in Library Science
- Minimum of 1 year of experience in library management
- International school experience in GCC countries is preferable
- Knowledge of curriculum standards
- Proficient in technology

If you have the passion and qualifications we are looking for, we encourage you to apply!

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join Almana Hospitals as a Secretary
We are seeking a dedicated Secretary to be part of our team at Almana Hospital in Al Khobar. This is a fantastic opportunity to contribute to our organization while developing your professional skills.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Communicate effectively with staff, clients, and visitors.
• Manage schedules, handle requests, and perform various office tasks.

Qualifications:

• 13 years of experience in a similar role.
• Bachelor's degree in Business Administration or a related field.
• Strong written and verbal communication skills in English.

We look forward to your application!

Join Our Team as an Executive Secretary!

We are pleased to announce an exciting opportunity at Advanced Metal Industries Co. (AMIC), an affiliate of Tasnee, for the role of Executive Secretary – Metallurgy, based in Jeddah.

About Us:
AMIC operates within the materials sector focusing on metals and is dedicated to leading innovation in our field.

Key Responsibilities:

• Coordinate the EVP office activities, manage the office schedule, and organize meetings.
• Communicate and coordinate instructions and requests from various departments and external agencies.
• Prepare reports and PowerPoint presentations for senior management and board meetings.
• Participate in business events and represent AMIC in a professional manner.
• Manage correspondence, notes, and document archiving.
• Schedule appointments, manage travel arrangements, and maintain office records.

Minimum Qualifications:

• Bachelor’s degree in Engineering or Business Administration.
• Diploma or certificate in Office Management.

Experience:
10 years of experience for Bachelor’s degree holders or 15 years for Diploma holders is desirable.

Knowledge and Skills Required:

• Time & Calendar Management
• Effective Bilingual Communication (English & Arabic)
• Office Software Proficiency (Word, PowerPoint, Outlook)
• Event Coordination & Representation

Work Nature:
5 Working Days - 8 Hours per day.

Application Duration:
From 23 June 2025 to 31 July 2025.

Join Our Team as an Executive Secretary!

We are pleased to announce an exciting opportunity at Advanced Metal Industries Co. (AMIC), an affiliate of Tasnee, for the role of Executive Secretary – Metallurgy, based in Jeddah.

About Us:
AMIC operates within the materials sector focusing on metals and is dedicated to leading innovation in our field.

Key Responsibilities:

• Coordinate the EVP office activities, manage the office schedule, and organize meetings.
• Communicate and coordinate instructions and requests from various departments and external agencies.
• Prepare reports and PowerPoint presentations for senior management and board meetings.
• Participate in business events and represent AMIC in a professional manner.
• Manage correspondence, notes, and document archiving.
• Schedule appointments, manage travel arrangements, and maintain office records.

Minimum Qualifications:

• Bachelor’s degree in Engineering or Business Administration.
• Diploma or certificate in Office Management.

Experience:
10 years of experience for Bachelor’s degree holders or 15 years for Diploma holders is desirable.

Knowledge and Skills Required:

• Time & Calendar Management
• Effective Bilingual Communication (English & Arabic)
• Office Software Proficiency (Word, PowerPoint, Outlook)
• Event Coordination & Representation

Work Nature:
5 Working Days - 8 Hours per day.

Application Duration:
From 23 June 2025 to 31 July 2025.

Join Our Team as a Medical Secretary
At Riyadh University Hospital, we are seeking a dedicated Medical Secretary to provide essential administrative support in our clinical environment. This role is crucial in ensuring the smooth operation of our medical facility while upholding high standards of confidentiality and organization.

Key Responsibilities:

• Provide secretarial support in a clinical environment.
• Schedule staff meetings and keep minutes of the meetings.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Maintain organization in the hospital environment, preparing memos, invoices, and appointment letters.
• Ensure confidentiality of documents and secure handling of sensitive information.
• Prepare invoices or financial statements and assist in bookkeeping.
• Maintain electronic and paper records for easy access and organization.
• Conduct research and prepare presentations or reports as assigned.
• Manage file systems and databases effectively.

Qualifications:
We are looking for candidates with:

• A degree in business administration or a related field.
• Experience in healthcare settings is an asset.

Skills and Competencies:
The ideal candidate will possess:

• Proven experience as a Medical Secretary or in similar administrative roles.
• Proficiency in MS Office and ERP systems.
• Knowledge of office management and basic accounting procedures.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and commitment to maintaining confidentiality.

Join Our Dynamic Team as a Secretary to the Chief Operating Officer (COO) at NBTC
We are looking for a dedicated and professional Secretary to support our COO. This position requires high-level administrative skills, confidentiality, and strong coordination capabilities.

Key Responsibilities:

• Managing calendars, scheduling meetings, and coordinating travel arrangements
• Preparing reports, presentations, and official correspondence
• Acting as a liaison between departments and the COO’s office
• Handling confidential and sensitive information with discretion
• Supporting both strategic and operational administrative tasks

Qualifications:

• Minimum 2 years of experience in executive-level administrative support
• Fluency in English is a must
• Immediate joiners preferred

NBTC is an equal opportunity employer committed to empowering Saudi talent. Apply now and be a part of our growing team!

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Join Waad Education as an Executive Assistant to the CEO!

We are seeking a highly organized, proactive, and trusted Executive Assistant to support our CEO in this pivotal role.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization of key commitments.
• Prepare, proofread, and format reports, presentations, and correspondence for various audiences.
• Serve as the primary contact between the CEO’s office and internal teams, school leaders, and external stakeholders.
• Coordinate and prepare agendas for meetings, take minutes, and follow up on action items.
• Support the planning and execution of Board meetings by preparing documents and maintaining records.
• Handle confidential information with discretion and maintain professionalism.
• Assist with research, data collection, and preparing briefing notes.
• Track key initiatives and communicate progress effectively.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Education, or related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Prior experience in the education sector is a plus.

Key Competencies and Skills:

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and integrity in handling confidential matters.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proactive problem-solving skills.

Personal Attributes:

• Reliable and trustworthy.
• Adaptable and flexible.
• Strong interpersonal skills and a collaborative mindset.