Secretary Jobs in Saudi Arabia

Oscar Paints

Company Description
Oscar Paints, founded in 2004 in Saudi Arabia, is a prominent manufacturer of industrial and decorative paints, known for delivering innovative and sustainable solutions. With a focus on high-quality products, Oscar Paints specializes in advanced technologies, including epoxy coatings, anti-carbonation systems, and coly-polymer emulsion-based solutions. As part of Saudi Arabia's Vision 2030 commitment, the company produces eco-friendly paints across various grades and ensures compliance with international standards such as ISO and ASTM. Our state-of-the-art facilities and quality control processes make Oscar Paints a leader in creating durable and environmentally conscious paints tailored to meet diverse application needs.

Role Description
We are seeking a highly organized Office Manager for a full-time, on-site role based in Jeddah. The Office Manager will oversee daily office operations, manage administrative tasks, and ensure the smooth functioning of office systems and equipment. Other responsibilities include coordinating with team members, maintaining accurate records, providing excellent customer service, and supporting workplace efficiency. The ideal candidate will play a key role in fostering a productive office environment.

Qualifications

Strong Communication and Customer Service skills to engage effectively with stakeholders and ensure client satisfaction.
Proficiency in Administrative Assistance and Office Administration to manage day-to-day office activities and processes efficiently.
Familiarity with Office Equipment and ability to address operational and technical needs within the office.
Exceptional organizational skills, attention to detail, and time management ability.
Competence in Microsoft Office Suite and other office-related software is highly advantageous.
Fluency in Arabic and English is preferred.
Bachelor's degree in Business Administration, Office Management, or a related field is recommended.

Note: This position is required for Saudi nationals only.

0-1 years

Jeddah

Secretary

Trustees

Join our Dynamic Team as a Board Secretary!
At Omana'a | أمناء, we are looking for a dedicated Secretary to enhance the efficiency of our organizational activities. This role is central to supporting management through meticulous documentation and administrative processes.

Key Responsibilities:

Coordinate and schedule meetings via the Omana’a Platform.
Prepare meeting minutes and accurately document decisions and procedures.
Organize and maintain digital files and records.
Issue official notifications and correspondence electronically.
Follow up on administrative processes and provide support to management.
Assist in preparing reports, presentations, and official communications as needed.
Maintain confidentiality and handle sensitive information professionally.
Support the team in implementing workflow improvements and administrative best practices.

Diploma or Bachelor’s degree in Administration or any related field.
Experience in secretarial or administrative support roles.
Proficiency in digital platforms and tools relevant to administrative work.
Strong organizational skills and high attention to detail in preparing meeting minutes and official correspondence.
Excellent communication skills, both written and verbal.
Ability to prioritize tasks and work efficiently.

2-5 years

Jeddah

Data Entry Agent

Halwani Brothers Company

Job Purpose:
The Data Entry is responsible for accurately recording and updating all logistics and warehouse-related data, including invoices, loading orders, and material transactions, into both the ERP system and Excel databases. This role ensures the accuracy and integrity of supply chain documentation, supporting the smooth flow of information between operations, finance, and logistics teams. Success in this role is achieved through timely and precise.

Key Accountability:

Receive supplier and logistics invoices from warehouse or logistics supervisors.
Verify completeness and accuracy of invoice details before entry.
Enter invoice information into the ERP system and update related Excel tracking sheets.
Print and file invoices as per company documentation standards.
Receive daily loading orders prepared by warehouse supervisors or transportation supervisors.
Record all loading order details (product type, quantity, destination, date) in Excel tracking sheets.
Ensure accurate linkage between loading orders and shipment/invoice numbers.
Maintain accuracy and consistency of all entered data across ERP and Excel systems.
Perform routine data checks to identify and correct discrepancies or missing information.
Support periodic data audits or reconciliations requested by management.
Maintain organized electronic and hard copy files for invoices, delivery orders, and other logistics documents.
Ensure easy retrieval of records during internal or external audits.
Collaborate closely with warehouse supervisors, logistics staff, and finance to ensure timely data flow.
Report any data issues, delays, or documentation errors to the Logistics Operations Lead.
Manage company and supplier data with strict confidentiality.
Ensure compliance with internal control policies and documentation standards.

2-5 years

Jeddah

Executive Assistant

The establishment

Join QIYAM as an Executive Assistant
We are a consulting and investment solutions company dedicated to enhancing the Pilgrim Services sector. We are looking for a creative and experienced Executive Assistant to support our executive leadership and ensure the smooth operation of daily tasks and strategic initiatives.

Key Responsibilities:

Research & Analytical Support: Conduct targeted research and analyze reports to support executive decision-making.
Content & Document Development: Create high-quality PowerPoint presentations and structured documents aligned with our consulting standards.
Information & Communication Management: Manage communication and create reports to track progress and activities.
Project & Initiative Support: Assist with follow-ups on action items and maintain project trackers.
Executive Operations & Coordination: Coordinate meetings, manage travel, and represent the company to high-profile guests.

Required Skills & Competencies:

Strong analytical skills and ability to draw insights from sector information.
Excellent command of Arabic and English.
Proficient in Microsoft Office and document management.
High professionalism and strong interpersonal skills.

Bachelor's degree in business administration or related field.
3–5 years of experience as an Executive Assistant or in a similar role.
Experience in consulting or development sectors is preferred.

2-5 years

Jeddah

Executive Secretary

Nesma United Industries

Join Nesma United Industries as an Executive Secretary!
We are seeking a highly professional, intelligent, and well-communicated Executive Secretary to provide full administrative and secretarial support to C-Level executives. The ideal candidate must demonstrate excellent English communication skills, strong organizational abilities, and extensive experience in supporting senior leadership within a fast-paced corporate environment.

Responsibilities:

Provide comprehensive administrative and secretarial support to C-Level executives
Manage calendars, schedule meetings, appointments, and conferences
Handle telephone calls, emails, correspondence, and official communications professionally
Prepare, draft, proofread, and distribute reports, memos, agendas, minutes, and official letters
Maintain accurate paper and electronic filing systems
Handle confidential and sensitive information with the highest level of discretion
Welcome and coordinate VIP visitors and stakeholders
Coordinate internal and external communications across departments and organizations
Support documentation, record keeping, and follow-up on pending action items
Assist with office coordination and daily workflow management

Skills & Competencies:

Excellent oral and written English communication
Strong interpersonal and presentation skills
Exceptional organization, scheduling, and multitasking abilities
High level of professionalism, confidentiality, and attention to detail
Ability to work under pressure and meet tight deadlines
Proficient in MS Office and office technologies

Education & Experience:

Bachelor’s Degree (Computer Science or any 4-year degree)
Minimum 4 years of experience, preferably supporting senior management or C-Level
Strong computer literacy (MS Office)
Fluent in English (written & spoken)

2-5 years

Jeddah

Secretary

Misbah Al-Ibda'a Company

3,000 - 5,000 / Month

Job Summary:

We are looking for an Executive Secretary who possesses high skills in organization and coordination, to support senior management in task follow-up, develop daily operations, and enhance communication between departments to achieve the highest levels of efficiency and achievement.

Responsibilities and Tasks:

* Follow up and organize the tasks of senior management and ensure their execution within the specified timelines.

* Coordinate meetings, prepare agendas, document minutes, and follow up on what has been agreed upon.

* Manage official correspondence, respond to inquiries, and arrange internal and external communications.

* Follow up and implement coordination tasks between departments to ensure smooth workflow and support internal collaboration.

* Contribute to developing and improving daily operations, and propose effective work mechanisms to raise productivity levels.

* Prepare periodic reports and submit them to senior management.

* Organize files and records and ensure easy access to them.

* Execute other related administrative tasks as needed.

Requirements and Qualifications:

* Own a car

* Previous experience in executive secretarial or similar roles.

* High skills in organization, time management, and multitasking.

* Strong ability to communicate and interact with various levels of employees.

* Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).

* Ability to solve problems and take the initiative in developing processes and improving procedures.

* Good level in English (preferred).

* High accuracy in follow-up and attention to detail.

2-5 years

Al Faisaliyah, Jeddah

Secretary

Digital Accommodation Company

Executive secretary familiar with the tasks of secretarial work

2-5 years

An Naim, Jeddah

Data Entry Agent

Wazpack Company Limited

We Are Hiring!!

We seek a dedicated and detail-oriented Data Entry Officer to join our team at Wazpack Company Limited in Jeddah, Saudi Arabia. This full-time, on-site position involves the accurate entry and maintenance of data within the company's databases, ensuring the integrity and consistency of data across various platforms.

Location: Jeddah, First Industrial City

Key Responsibilities:

Enter, update, and maintain data in company databases with high accuracy.
Verify data integrity and correct errors as necessary.
Organize and manage files, records, and documents efficiently.
Generate reports as required.
Collaborate with other departments to support data-related needs.
Adhere to data privacy and confidentiality policies.
Work with ERP systems to manage data and operations.

Diploma or higher (Associate degree preferred).
Proven experience in data entry or administrative tasks.
Strong typing speed with high accuracy.
Excellent attention to detail and organizational skills.
Proficiency in Microsoft Office, Google Workspace, or data-entry software.
Effective time management skills and ability to meet deadlines.
Strong communication skills, fluent in English, both spoken and written.

2-5 years

Jeddah

Secretary

Law office

A secretary is required to be present in Jeddah to work in a legal consulting office, and she should be presentable to receive clients.

2-5 years

Ar Rawdah, Jeddah

Secretary

Mechanical and Chemical Supplies Company

4,000 - 4,000 / Month

Executive Director's Secretary

6 working days

Receiving calls

Coordinating meetings

Coordination between departments

2-5 years

Al Aziziyah, Jeddah

Executive Assistant

The establishment

Join Qiyam as an Executive Assistant!
Qiyam is a consultancy and investment solutions firm dedicated to enhancing the Pilgrim Services sector. We are looking for a creative and experienced Executive Assistant to assist our executive leadership and ensure smooth daily operations and strategic initiatives.

Key Responsibilities:

Research & Analytical Support: Conduct research on administrative and operational topics relevant to Pilgrim Services, analyze reports, and prepare executive briefs.
Content & Document Development: Create high-quality presentations, policies, and translate documents between Arabic and English.
Information & Communication Management: Develop reports, draft professional communications, and manage executive calendars.
Project & Initiative Support: Follow up on consulting projects and maintain action logs to support timely execution.
Executive Operations & Coordination: Organize meetings, manage travel logistics, and respond to urgent matters with professionalism.

Required Skills & Competencies:

Proficiency in both Arabic and English.
Strong analytical and communication skills.
Experience with Microsoft Office and consulting document preparation.
Ability to multitask and work under pressure.

Bachelor's degree in business administration or a related field.
3 - 5 years of experience as an Executive Assistant or equivalent.

2-5 years

Jeddah

18 days ago

Secretary

Rimal Aljazira Real Estate

Join us as the Executive Director's Secretary at Al-Jazeera Real Estate!
We are looking for an enthusiastic person to maintain the organization of administrative work and provide administrative support to the Executive Director.

Requirements:

Saudi nationality.
A diploma at a minimum (Bachelor's degree preferred) in Business Administration or Secretarial Studies or equivalent.
At least one year of practical experience in the same field or a similar one.
Proficiency in organizing appointments, meeting schedules, and managing correspondence.
High skill in using Microsoft Office programs.
Excellent written and verbal communication skills.
Ability to work under pressure and manage time well.
High level of confidentiality and professionalism in handling information.
Good appearance and etiquette in dealing with others.

Job Responsibilities:

Organizing the Executive Director's agenda and following up on appointments.
Preparing correspondence, reports, and meeting minutes.
Coordinating with internal departments and external entities.
Receiving visitors and calls and managing incoming and outgoing mail.
Following up on tasks and directives issued by the Executive Director.

Job Benefits:

Competitive salary based on experience.
Professional and motivating work environment.
Development and training opportunities.
Job stability.

2-5 years

Jeddah

21 days ago

Data Entry Agent

Sara Salem

2,000 - 5,000 / Month

Seasonal

A remote employee available for 4 hours daily after noon. I excel at responding to customers via WhatsApp and Instagram, organizing orders, and entering data accurately. Committed, quick to learn, and able to work from home efficiently.

2-5 years

Jeddah

Remote Job

22 days ago

Secretary

Horizons of pearls

4,000 / Month

Performing secretarial tasks and proficiency in Microsoft Office and computer programs.

2-5 years

Ar Rawdah, Jeddah

26 days ago

Secretary

Ahmed Mohammed Abdulrahman Bashaikh Foundation

A secretary is required to work in a prestigious company to organize appointments, manage correspondence, and coordinate between different departments. The candidate must possess excellent communication and organizational skills and use Office programs efficiently. Proficiency in English and Arabic, both written and spoken, is required. Job tasks include receiving calls, organizing files, preparing reports, coordinating meetings, and following up on the implementation of management decisions with accuracy and professionalism.

2-5 years

As Sahifah, Jeddah

26 days ago

Employee Affairs

International Company For Furniture الشركة العالمية للأثاث

We at International Company For Furniture are specialized in the field of office and hotel furniture in the city of Jeddah. We are looking for our distinguished employees to join our team in the following vacancies:

HR Specialist:
• Saudi nationality required.
• Bachelor’s degree in Business Administration, recent graduate.

If you are suitable for any of these positions and wish to join us, please send your CV to h@******* with the job title in the email subject.

2-5 years

Jeddah

28 days ago

Administrative Specialist

SADEEN LIVING (formerly Shahlah Global)

Exciting job opportunity as an administrative employee at Shahlah International Company!
We at Shahlah International Company are looking for an outstanding administrative employee to join our team in Jeddah - North Obhur. You will be responsible for organizing administrative tasks and coordinating between different departments, contributing to achieving the company's goals.

Requirements:

Proficiency in computer usage and Office programs
Ability to organize administrative tasks and coordinate between departments
Good communication skills and ability to deal with the public
Diploma or Bachelor's degree in management or a related field

If you see yourself having the suitable qualifications for this job, we welcome your application. We look forward to joining you!

0-1 years

Jeddah

28 days ago

Executive Assistant

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THEMAR - ثمار

Join THEMAR - ثمار as an Executive Assistant!

THEMAR is a pioneering P2P purchase financing platform licensed by SAMA, dedicated to supporting small and micro enterprises. Our mission is to empower businesses by providing accessible and efficient financial solutions tailored to their needs. THEMAR operates with a customer-first approach, fostering growth and enabling economic opportunities through innovative financial services and cutting-edge technology.

Role Overview:
The Executive Assistant will provide essential administrative support to our executives, helping to manage schedules, prepare expense reports, coordinate meetings, and handle communications efficiently. As a key point of contact for both internal and external stakeholders, you will play a critical role in ensuring streamlined office operations.

Key Responsibilities:

Manage executive schedules and appointments.
Prepare and coordinate expense reports.
Facilitate and organize meetings.
Act as a reliable contact for stakeholders.
Ensure confidentiality in all communications.