Secretary Jobs in Saudi Arabia

• Organize executive agendas and assist in planning appointments, meetings, and conferences.
• Reserve and prepare meeting rooms for the direct supervisor.
• Send invitations and welcome attendees for the direct supervisor’s meetings.
• Take notes during meetings and prepare and distribute meeting minutes.
• Efficiently store and retrieve documents and files.
• Maintain integrity and confidentiality in handling different types of data.
• Draft correspondence in both Arabic and English to a high standard.

• Bachelor’s degree.
• A minimum of 10 years of practical experience in the relevant job field.
• Proficiency in Arabic (spoken and written) and a good level of English.

• Bachelor's degree in Business Administration or any relevant field
• Experience in HR & Office Administration, Government Relations
• Strong knowledge of local labor laws and government procedures, especially in Saudi Arabia (including Saudization policies)
• Experience in visa processing and government liaison work, ideally 58 years in a similar role/capacity
• Strong interpersonal skills to build and maintain relationships with government departments and officials
• Effective in working with HR and other departments to align administrative processes with organizational needs

• Accurately input, update, and maintain a wide range of data into internal databases and systems.
• Review and verify data for completeness and accuracy, identifying and correcting errors as needed.
• Organize information consistently, ensuring easily retrievable and well-structured data records.
• Handle confidential information responsibly while maintaining strict data privacy standards.
• Collaborate with different teams (Sales, Operations, Customer Service) to support timely information flow.
• Generate reports and summaries from databases as requested by team leaders and managers.
• Assist in process improvements related to data entry, documentation, and workflow efficiency.
• Stay updated on new tools and data management best practices within the digital retail sector.
• Participate in team meetings, training sessions, and continuous skill development initiatives.
• Consistently represent Niceone’s values of professionalism, integrity, and inclusion in all tasks.

• Education: High school diploma required; completion of college coursework or degree is a plus.
• Experience: Previous experience in data entry, office administration, or a similar role preferred, but not required.
• Technical Skills: Proficiency with Microsoft Excel, Google Sheets, and data entry systems. Familiarity with digital retail tools and CRMs is an advantage.
• Attention to Detail: Demonstrated accuracy in managing large volumes of data and identifying discrepancies.
• Organizational Skills: Strong ability to prioritize tasks and handle multiple datasets with efficiency.
• Communication: Effective written and verbal skills; able to liaise clearly with team members from diverse backgrounds.
• Integrity & Confidentiality: Commitment to maintaining the privacy and security of sensitive information.
• Adaptability: Willingness to learn, adjust to new technology tools, and thrive in a fast-paced, evolving environment.

• Ongoing learning opportunities, peer mentoring, and defined paths for advancement within operations, analytics, and beyond.
• A team-based environment that celebrates diversity and respect.
• Play a key role in maintaining data quality essential for Niceone's business decisions.
• Access to professional development on the latest digital tools and best practices.
• Supportive approaches to help balance work performance with personal wellbeing.

• Precisely enter, update, and manage a range of data fields within digital databases and internal systems.
• Review and verify records for accuracy and completeness, quickly correcting any errors found.
• Maintain organized and well-structured databases to support efficient data retrieval and reporting.
• Safeguard confidential information and adhere strictly to company data privacy and security protocols.
• Work cross-functionally with teams such as Operations, Sales, and Customer Service to enable seamless information flow.
• Generate routine and ad hoc reports from company databases to meet business needs.
• Contribute to ongoing improvements in data entry processes, documentation, and workflow efficiency.
• Stay informed of industry trends and data management best practices related to digital home retail.
• Support organizational initiatives by participating in team meetings, trainings, and skills development programs.
• Demonstrate Niceone’s core values of professionalism, respect, and inclusivity in every task.

• Education: Completion of high school required; further education is an asset.
• Professional Experience: Previous exposure to data entry, administrative, or clerical support roles is preferred but not essential.
• Technical Skills: Competence with Microsoft Excel, Google Sheets, and general data entry tools; familiarity with digital retail systems or CRMs is a plus.
• Attention to Detail: Demonstrated ability to spot discrepancies and ensure high levels of data integrity.
• Organization: Strong capability to manage multiple data sets and prioritize tasks effectively.
• Communication: Clear and concise in both written and verbal skills; comfortable collaborating within a diverse team.
• Confidentiality: Unwavering commitment to handling sensitive information with care and integrity.
• Adaptability: Enthusiasm for learning, embracing new technology, and thriving in a dynamic environment.
• Diversity & Inclusion: Dedication to fostering a respectful, equitable, and welcoming workplace for all.

• Professional Advancement: Continuous training, mentorship, and well-defined career progression throughout operations and analytics teams.
• Diverse & Inclusive Culture: Collaborative setting that celebrates individuality and ethics.
• Meaningful Impact: Directly support strategic business decisions and digital operations by ensuring data accuracy.
• Ongoing Training: Regular access to workshops on new digital tools, data entry techniques, and productivity improvements.
• Work-Life Support: Flexible environment supporting both job performance and personal well-being.

• High school diploma required; advanced qualifications desirable.
• Some exposure to data entry or office administration responsibilities preferred.
• Strong computer literacy and enthusiasm for learning new digital programs.
• Proven organizational skills with a focus on accuracy and efficiency.
• Demonstrated respect for data privacy and ethical information management.
• Commitment to inclusive teamwork and upholding Niceone’s core values.

• HR Documentation: Coordinate and maintain personnel records, prepare HR documents, and ensure compliance with regulations.
• Employee Data Management: Update employee information and manage changes in status, benefits, and other relevant data.
• Employee Records: Maintain organized and up-to-date employee records, and assist in archiving records according to retention policies.
• Employee Relations Support: Respond to employee inquiries, provide information on policies, and address concerns professionally.
• HR Processes and Transactions: Assist in coordinating HR processes like onboarding, offboarding, and transfers.
• Social Insurance Management: Prepare documentation for social insurance and health insurance coordination.

• Bachelor’s degree in business administration or a related field.
• 24 years of proven experience in HR administration or related roles.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Familiarity with HRIS and labor laws.
• Strong problem-solving skills and the ability to handle conflicts.

• Develop an understanding of the Bachelor Business Administration (BBA) program.
• Oversee daily office activities including email responses and form processing.
• Implement policies to ensure compliance with academic standards.
• Advise and track student performance.
• Supervise the college assessments and maintain quality assurance.
• Manage schedules, orientations, and events effectively.
• Keep accurate records for reporting purposes.
• Manage departmental statistics and data reporting.

• Bachelor’s degree in Business Administration, Human Resources, Public Relations, or equivalent.
• Minimum of four (04) years’ experience in an administrative or student services role.

• Demonstrate a commitment to the safety and security of children and young people.
• Maintain knowledge of ISG District policies and library procedures.
• Model ISG Guiding Principles within the library.
• Lead library activities and manage day-to-day operations including supervision and circulation desk management.
• Develop and maintain digital databases and oversee eBook processes.
• Collaborate with teachers to integrate library skills into the curriculum.
• Foster a culture of reading and literacy appreciation among students.

• Bachelor's degree in a related field; a degree in Library Science is preferred.
• Teacher/Librarian certification and an advanced degree in a related field are also desirable.
• Library experience and a demonstrated ability to collaborate effectively.

• Strong problem-solving and time management skills.
• Excellent interpersonal and communication skills.
• Fluency in English, both oral and written.
• A proactive attitude and flexibility in a collaborative setting.

• Manage office tasks efficiently and with precision.
• Produce meeting minutes and documents in both Arabic and English.
• Utilize Excel and other software to maintain organized documentation.

• Saudi nationality required.
• A minimum of 3 years' experience in a secretarial role.
• Proficiency in English (both written and spoken) is essential.

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

• Manage and organize the executive schedules.
• Coordinate meetings and special events within the company.
• Prepare and distribute administrative documents and reports.
• Handle phone calls and email correspondence efficiently.
• Assist in budget preparation and financial reporting.
• Provide daily administrative support to various teams.
• Organize travel and accommodation for staff when necessary.
• Update and maintain company databases and information.
• Interact professionally with clients and suppliers.
• Contribute to improving administrative processes within the organization.

• Previous experience in secretarial or administrative roles.
• Strong organizational skills and effective time management.
• Excellent communication skills in Arabic and English.
• Ability to handle sensitive information discreetly.
• Proficient in office computer applications.
• Capable of working under pressure and meeting targets.
• Flexibility in handling multiple tasks.
• Team spirit and ability to collaborate with others.
• Attention to detail and accuracy in work.
• Initiative and responsibility taking are highly valued.

• Provide administrative support to one or more lawyers.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text and data.
• Assist with processing, amending, and proofreading legal documents.
• Participate in the billing process by preparing invoices and tracking client payments.
• Maintain lawyers' calendars, planning and scheduling meetings and travel arrangements.
• Screen, direct, and prioritize incoming calls and emails for lawyers.

• 5+ years of secretarial experience in a professional services company.
• Familiarity with legal documents and terminology.
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook).
• Experience with legal technology, including document management systems.
• Superior written and oral communication skills in English.
• Strong interpersonal skills and the ability to build relationships with senior executives.
• Exceptional organizational and problem-solving skills.

• Manage documents and diaries for senior lawyers
• Coordinate meetings and prepare client materials
• Support the billing process by tracking time and issuing invoices
• Liaise with the finance team to ensure compliance checks are in place

• Fluency in English is essential
• Arabic is a bonus, but not required

• Provide comprehensive secretarial support within a clinical setting.
• Schedule staff meetings and maintain accurate minutes.
• Receive and screen phone calls, redirecting as necessary.
• Handle and prioritize all incoming and outgoing correspondence including emails, letters, and packages.
• Organize hospital operations by preparing memos, invoices, appointment letters, and facilitating communication among staff.
• Manage confidential documents, ensuring they are secure and accessible.
• Prepare financial documents such as invoices and assist in bookkeeping.
• Maintain both electronic and paper records for easy access and organization.
• Conduct research and prepare presentations or reports as assigned.
• Perform file system and database management.

• Degree in Business Administration or a related field.
• Experience in healthcare settings is a plus.

• Proven experience as a Medical Secretary or in similar administrative roles.
• Proficiency in MS Office and relevant back-office software (*, ERP).
• Knowledge of office management and basic accounting procedures.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Strong communication and negotiation abilities.
• High level of integrity and confidentiality.

• Manage day-to-day administrative tasks efficiently.
• Coordinate all general administrative activities in the office.
• Ensure proper organization of all files and documents.
• Facilitate smooth onboarding for new employees, arranging accommodation and transportation as needed.
• Expedite the visa process promptly.
• Monitor the induction process for new employees.
• Perform other related duties as assigned.

• A relevant degree qualification.
• Minimum of 5 years experience in administration, particularly in handling administrative functions.
• Experience with booking and managing accommodation and transport.
• Proficient in maintaining staff records and managing accounts payable, bills, and receivables.
• Fluency in both English and Arabic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• 46 years of experience in the same field.

Saati Auto Services Company announces the availability of a job vacancy for the position of Data Entry for joining its team in Riyadh - Al-Hitteen district.

General Tasks:
•Inputting and updating data accurately and quickly in the company's systems and databases.
•Reviewing and correcting errors in the data and ensuring its quality.
•Preparing periodic reports and coordinating them using Office programs.
•Saving and organizing files to ensure easy access to them.

Requirements:
•Previous work experience as a data entry operator or in a similar field.
•Proficient in all Microsoft Office programs (Word, Excel, PowerPoint, Outlook) with training courses that prove competence.
•Quick typing and attention to detail.
•Commitment to work hours and the ability to organize tasks.

Job Details:
•Location: Riyadh - Al-Hitteen
•Job Type: Full-Time
•Working Hours: from 4 PM to 10 PM
•An organized work environment that encourages skill development.