Executive Secretary📣 Job Ad

About the Job:
One of our clients is looking for an Executive Secretary who provides high-level administrative and organizational support to senior executives. This role involves managing schedules, handling confidential information, coordinating communications, and ensuring smooth daily operations of the executive office.

Key Responsibilities:

• Provide comprehensive administrative support to senior management or executives
• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare, review, and edit correspondence, reports, presentations, and meeting minutes
• Act as the primary point of contact between executives and internal/external stakeholders
• Handle confidential and sensitive information with discretion and professionalism
• Organize and maintain filing systems (electronic and hard copy)
• Coordinate meetings, prepare agendas, and follow up on action items
• Screen and prioritize emails, phone calls, and requests
• Assist in preparing budgets, expense reports, and procurement documentation
• Support office operations and ensure compliance with company policies

Qualifications:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field
• Proven experience as an Executive Secretary, Executive Assistant, or similar role
• Excellent written and verbal communication skills
• Strong organizational, time-management, and multitasking abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• High level of professionalism, integrity, and confidentiality
• Ability to work under pressure and meet tight deadlines

Skills & Competencies:

• Excellent communication and interpersonal skills
• Knowledge of office management procedures and workflows
• Problem-solving and decision-making abilities
• Professional appearance and demeanor
• Familiarity with ERP systems or document management systems

Join our Team as an Executive Secretary

Hodaithy International Group is actively seeking a professional and experienced Executive Secretary to support senior executives and Board Members with exceptional organizational skills and the ability to communicate effectively at an executive level.

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to Board Members or the Executive Director.
• Manage calendars, meetings, appointments, and executive correspondence.
• Prepare, draft, and format meeting agendas, minutes, reports, and official documents.
• Coordinate communications on behalf of senior management.
• Maintain confidential records and handle sensitive information discreetly.
• Ensure smooth follow-up on action items, decisions, and directives.
• Organize files, documents, and records efficiently.
• Prepare hospitality requirements for visitors during arranged meetings.

Qualifications & Requirements:

• Bachelor’s degree in Sociology, Business Administration, or related field.
• Proven experience as an Executive Secretary or Senior Secretary.
• Excellent command of the English language (written and spoken).
• Strong understanding of executive communication, professionalism, and decision-making.
• Advanced organizational and time-management skills.
• Expert in drafting meeting minutes and formal correspondence.
• Located in the Eastern Province with a valid driving license.
• High level of honesty, trustworthiness, and commitment to confidentiality.

Personal Attributes:

• Professional demeanor and strong interpersonal skills.
• Ability to work under pressure and handle sensitive situations efficiently.
• Detail-oriented, proactive, and reliable.

Join Avensys Consulting as an Executive Secretary!
At Avensys, a prominent global IT professional services company headquartered in Singapore, we are seeking dedicated individuals to support our CEO and enhance operational efficiency. This role provides a unique opportunity to engage with strategic initiatives in a dynamic environment.

Key Responsibilities:

• CEO’s Strategic Support: Manage the CEO's schedule encompassing travel, meetings, and conferences, and represent the CEO in select meetings.
• Document & Workflow Excellence: Draft correspondence, manage sensitive documents, and assist in administration tasks.
• Office Operations: Ensure optimal operation of office supplies and equipment while refining administrative policies.
• Cross-Functional Collaboration: Work closely with internal teams and external partners to streamline workflows.

Required Skills:

• 3+ years supporting C-suite executives in a tech or fast-paced industry.
• Proficient in SAP ERP modules.
• Mastery in calendar management and document control.
• Proactive problem-solving and efficiency driving skills.

What We Offer: We provide a competitive salary and attractive benefits, fostering a collaborative work environment with ample career advancement opportunities.