Secretary Jobs in Saudi Arabia

Join Our Team as a Human Resources Coordinator!
We are seeking new talent to become a part of our team in the role of Human Resources Coordinator at Al Bawani Services. This position plays a crucial role in facilitating employee communication and ensuring compliance with organizational policies.

Key Responsibilities:

• Serve as a primary point of contact for employees regarding work policies, attendance, and leave inquiries.
• Facilitate effective internal processes through direct communication with employees.
• Ensure compliance with safety, quality, and environmental regulations.
• Prepare periodic HR performance reports including attendance statistics and other relevant data.
• Assist in developing and improving HR policies and procedures.
• Analyze issues and provide effective solutions.
• Handle employee disputes and conflicts, ensuring satisfactory resolutions.
• Cooperate with various departments to ensure smooth operations.

Essential Knowledge:

• Ability to work within a team and coordinate efforts.
• Familiarity with labor laws and HR regulations.
• Understanding of applicant tracking systems and HR databases.
• Basic knowledge of Microsoft Office and HR management software.
• Proficient in spoken and written English.

Qualifications and Experience:

• Bachelor's degree or diploma in Human Resources or a related field.
• Experience of one year or more is required.

Benefits:

• Inclusive environment for persons with disabilities.

Join Red Sea Global Hospitality! Become part of a team leading the change in responsible development and regenerative tourism. As a Human Resources Coordinator, you will play a pivotal role in supporting the Human Resources department in managing all aspects of the employee lifecycle.

About Us: We're on a mission to recruit the finest in our industry, promoting values such as Respect, Responsibility, Passion, and Collaboration. We seek individuals who are passionate about creating extraordinary experiences for our guests and fostering a thriving workplace.

The Role: You will assist with recruitment, onboarding, training, and employee records, ensuring HR operations run smoothly. Key responsibilities include:

• Assisting with the recruitment process, including posting job openings and scheduling interviews.
• Supporting onboarding and maintaining accurate employee records.
• Coordinating training and development programs.
• Verifying attendance and assisting with payroll processing.
• Handling inquiries regarding HR policies and benefits.
• Supporting the performance management process and employee engagement initiatives.

In Return, We Offer:

• Exciting opportunities for professional development.
• Competitive compensation package.
• Access to health insurance and employee perks.
• A supportive work environment valuing diversity.
• Employee recognition programs and daily meals on duty.

We encourage individuals from all backgrounds to apply, reflecting the diversity of the Kingdom of Saudi Arabia.

Join our team as an HR Coordinator!
Our Client is a well-reputable company in the field of Real Estate Development located in Riyadh, Saudi Arabia. We are looking for an efficient Human Resources (HR) Coordinator who will be responsible for a variety of HR administrative duties.

Job Profile
The HR Coordinator will be part of a team focusing on several functions including Personnel, recruiting, training, and more. This individual will ensure smooth HR operations and contribute to achieving departmental goals.

Responsibilities:

• Respond to HR-related inquiries and provide assistance.
• Manage personnel-related data and ensure compliance with employment requirements.
• Liaise with other departments regarding HR functions.
• Support the recruitment process, including candidate greeting and performance checks.
• Assist in performance management and schedule HR-related meetings.
• Conduct onboarding processes for new hires.
• Produce reports on HR activities as needed.

Qualifications:

• Proven experience in HR coordination or a related administrative role.
• Knowledge of HR processes and best practices.
• Strong skills in MS Office and HRIS systems.
• Outstanding communication and interpersonal abilities.
• Organized and skilled in time management.
• CIPD certification is an advantage.
• BSc/BA in Business Administration or a relevant field; additional education in Human Resource Management is a plus.

Join Almana Hospitals as a Human Resources Coordinator!
We are seeking a motivated individual with a strong background in human resources to support our team in fostering a productive work environment.

Key Responsibilities:

• Assist in managing HR functions and processes within the organization.
• Coordinate training and development programs.
• Support employee relations and ensure adherence to company policies.
• Handle recruitment processes and maintain records.

Requirements:

• Bachelor’s degree in Business Administration (Management) or related field.
• 3 to 5 years of relevant HR experience.
• Ability to work collaboratively in a team-oriented environment.
• Strong communication skills.

This position is based in Saudi Arabia, and we encourage all nationalities to apply.

A Saudi female employee is required who is proficient in computer, social media, and secretarial work.

Join Gold Apple as a Data Entry Operator!
We are seeking a detail-oriented Data Entry Operator in Riyadh, Saudi Arabia, to manage database input and updates with accuracy and efficiency. As a valued member of our team, you will have a crucial responsibility in ensuring the integrity of our data while contributing to our mission in the Perfume & Cosmetics industry.

Key Responsibilities:

• Input and update data in the database with precision and speed.
• Verify the accuracy of entered data and make necessary corrections.
• Ensure data integrity and security at all times.
• Maintain confidentiality of sensitive information.
• Adhere to data entry standards and procedures.
• Generate reports and perform data analysis as needed.
• Resolve complaints and communicate efficiently to control the process between the company and other parties.

Required Skills:

• Excellent knowledge of word processing tools and spreadsheets (MS Office, Google Docs, etc.).
• Basic communication skills to clarify information with team members or clients.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Fluency in English and Arabic.

Introduction about the role: We at Alnafitha IT are looking for an experienced administrative specialist to support the administration and facilities manager. You will be responsible for carrying out a variety of administrative tasks and operations that greatly contribute to the efficiency of workflow.

Main Responsibilities:

• Human Resources Documentation: Accurately coordinating and maintaining employee records, ensuring compliance with regulations.
• Employee Data Management: Updating employee-related information and changes.
• Employee Relations Support: Assisting in responding to inquiries and providing information on HR policies and procedures.
• Social Insurance Management: Preparing documents for necessary signatures and submitting them in a timely manner.
• Health Insurance Coordination: Preparing documentation related to health insurance and communicating with insurance companies.
• Asset Management: Managing the handover and receipt of office assets.
• Coordination with Banks: Delivering signed documents and following up on account openings.
• Reports and Data Analysis: Creating HR-related reports to help track employee data.

Required Qualifications:

• Bachelor's degree in Business Administration, Facilities Management, or a related field.
• Proven experience in human management or administrative affairs.
• Effective communication skills and ability to interact with employees at all levels.
• Comprehensive understanding of labor laws and applicable regulations.
• The ability to provide effective solutions to employee problems.

An employee with experience in dealing with governmental platforms such as Absher, the social security system, Muqeem, Qiwa, the Development Bank, and others.

About the job: Amiantech is looking for an Executive Secretary to provide high-level administrative support to the Purchasing Department. Main tasks include managing schedules, preparing reports, coordinating meetings, and handling correspondence. This role aims to ensure the smooth operation of daily processes by maintaining organized records and supporting purchasing and logistics activities.

Qualifications:

• A diploma or bachelor's degree in business administration or a related field.
• Recent graduate or has 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office programs (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with SAP is a plus.
• Fluency in English.

Skills:

• Strong communication and interpersonal skills
• Able to multitask and prioritize effectively
• Attention to detail and accuracy
• Proactive approach to problem-solving

Job Title: Executive Secretary
Al-Tukhaym Global in Riyadh is looking for an Executive Secretary to join its team. We provide essential administrative support to the executive management to ensure business operations run effectively.

Tasks and Responsibilities:

• Managing and organizing the executive management's agenda.
• Coordinating meetings and official appointments.
• Preparing official correspondence and periodic reports.
• Receiving calls and organizing emails.
• Following up on and organizing documents and files professionally.
• Coordination between departments and upper management.
• Organizing travel, bookings, and external assignments.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or any related field.
• At least two years of experience in the same or a similar field.
• Professional appearance and behavior.
• Ability to start work immediately (additional advantage).

Required Skills:

• Fluency in Arabic and English, both spoken and written.
• High skills in using computers and Microsoft Office programs (Word - Excel - PowerPoint - Outlook).
• Strong organizational skills and attention to detail.
• Strong communication skills and tact in dealing with others.
• Ability to manage time and work under pressure.
• Commitment to complete confidentiality and privacy at work.

What is the nature of the role of the executive secretary at Al-Madar Technology?
The Al-Madar Technology Company, specialized in providing smart technology solutions, invites candidates to apply for the position of executive secretary.

Required Qualifications:
Master's degree.

Tasks and Responsibilities:

• Organizing and managing the executive director's agenda and coordinating meetings and appointments.
• Preparing and handling official correspondence, reports, and presentations.
• Coordinating between the executive director and other departments.
• Attending meetings and documenting the minutes of the meetings.
• Managing electronic and telephone correspondence with confidentiality and professionalism.
• Preparing the necessary files for meetings.
• Maintaining the confidentiality of information.
• Executing specialized tasks directed by the executive director.

Required Skills:

• Proficiency in Microsoft Office programs.
• High organizational and time management skills.
• Outstanding written and verbal communication skills.
• The ability to work under pressure and with quick-wittedness.
• Good knowledge of the English language.

Nutrition Clinic

Executive Secretary

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Job Summary

The executive secretary plays a pivotal role in supporting senior management and ensuring the smooth operation of daily processes. They are responsible for coordinating appointments, preparing reports, following up on internal and external communications, and supervising complex administrative tasks. They act as an effective link between management, employees, and clients, while maintaining a high level of confidentiality, accuracy, and professionalism.

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Duties and Responsibilities

• Manage and organize schedules and agendas for senior management and important meetings.

• Prepare and organize official correspondence, reports, and presentations.

• Coordinate between different departments to ensure the implementation of decisions and continuous follow-up on projects.

• Receive and follow up on telephone calls and emails in a professional manner.

• Arrange and attend meetings, document meeting minutes, and distribute them to the relevant parties.

• Organize and maintain files and records (both paper and electronic) in an orderly and confidential manner.

• Perform translation tasks (if any), especially in an international technical environment.

• Contribute to planning company events and workshops.

• Follow up on travel requests and bookings for senior management when needed.

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Academic Qualifications

• Bachelor's degree in Business Administration or Human Resources or any relevant field.

• Preferably holding training certifications in Office Management or Time Management or Business Correspondence.

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Required Skills

• High skills in written and oral communication in both Arabic and English.

• Proficiency in using Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational skills and ability to manage priorities under work pressure.

• Good understanding of the nature of tech companies and ability to deal with a fast-changing work environment.

• Skills in preparing reports and professional presentations.

• High confidentiality in handling sensitive information.

• Quickly learn and adapt to modern technical tools and systems.

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Work Experience

• Experience of no less than tech companies or multinational companies.

• Proven experience dealing with executives and senior management.

• Experience in coordinating high-level meetings and events.

• Background in project management or medium management is an additional advantage.

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Personal Traits

• Accuracy and attention to detail.

• A pleasant personality and a remarkable professional presence.

• High ability to solve problems and make decisions.

• Flexibility and willingness to work outside of normal hours when necessary.

• Ability to work as part of a team while maintaining independence in completing tasks.

A video clip of the applicant must be available.

Secretary for an organization working in the field of technology solutions.

Friday and Saturday are off. In addition to the annual leave.

Must be proficient in all government platforms (Commerce, Qiwa, Absher, Zakat, Tax, etc.).

Responsible for secretarial and accounting tasks, employee affairs, file management, customer follow-up, and anything related to the general manager.

Must have the ability to attend meetings and write minutes.

Proficient in using all types of Office programs and able to use PowerPoint and create presentations.

Familiar with social media platforms, respond to customers, and follow up on Google ads.

Must have at least an intermediate level of internet and application terminology and be skilled in attending exhibitions and writing summaries about exhibitors and their services.

Will be provided with a laptop and mobile phone, so must be available to respond at all times, including weekends.

The system works for 5 days a week - the ability to write tenders, manage the team, knowledge of financial management, and study of economic feasibility for marketing our products and acquiring clients from other companies - experience of no less than 3 years in business management and entrepreneurship.

Executive Secretary Position at Amiantit Company
Amiantit Company seeks to appoint an Executive Secretary to provide high-level administrative support to the procurement department. Your role will involve managing schedules, preparing reports, coordinating meetings, and handling correspondence to ensure the smooth operation of daily activities.

Responsibilities:

• Managing and organizing records to support procurement and logistics activities.
• Preparing for meetings and ensuring that necessary information is available for participants.
• Preparing reports related to performance and operations.
• Maintaining confidentiality of sensitive information.

Required Qualifications:

• A diploma or bachelor's degree in business administration or a related field.
• New graduate or has 12 years of experience as an executive secretary or administrative assistant.
• Excellent organizational and time management skills.
• Ability to communicate effectively in writing and verbally.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Knowledge of SAP is a plus.
• Fluency in English.

Required Skills:

• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy.
• Proactive approach to problem-solving.

Executive Secretary Job at Amiantit Company
Amiantit Company is seeking to hire an Executive Secretary to provide high-level administrative support to the Procurement Department. Your role will involve managing schedules, preparing reports, coordinating meetings, and handling correspondence to ensure the smooth operation of daily activities.

Responsibilities:

• Managing and organizing records to support procurement and logistics activities.
• Preparing for meetings and ensuring that necessary information is available to participants.
• Preparing reports related to performance and operations.
• Maintaining the confidentiality of sensitive information.

Required Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• New graduate or 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Ability to communicate effectively both in writing and verbally.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Knowledge of SAP system is considered an additional advantage.
• Fluency in English.

Required Skills:

• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy.
• Proactive approach to problem-solving.