Secretary Jobs in Saudi Arabia

• Manage executives' calendars and schedule meetings.
• Assist executives in preparing for meetings, including taking minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and other documents.

• Excellent communication skills in English, both written and spoken.
• Willingness to travel internationally as required.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple priorities.

• Assist with HR administrative tasks and employee engagement initiatives.
• Support recruitment processes and onboarding of new team members.
• Maintain employee records and assist in reporting.
• Promote a diverse work environment that supports our values and mission.

Job Title: Secretary

A law firm in Mecca is looking for a secretary to join the team, to perform office and administrative tasks with high accuracy and professionalism.

Duties and Responsibilities:

Schedule Management: Coordinating the lawyers' appointments and session and meeting schedules accurately.

Correspondence Management: Receiving calls and emails and directing them to the specialists.

Client Reception: Welcoming visitors and clients and organizing their entry to meetings.

Archiving and File Keeping: Organizing and archiving case files and legal documents (both paper and electronically) for easy reference.

Office Tasks: Preparing letters and correspondence (in both Arabic and English), and following up on daily administrative tasks for the office.

Service Coordination: Ensuring the readiness of meeting rooms and providing office needs.

Nationality/ Not Required

Conditions and Qualifications:

Educational Qualification: Diploma or Bachelor's degree.

Language: Proficiency in English, both spoken and written fluently (a basic requirement).
Experience: Previous experience in the field of secretarial work (preferably with previous experience in law offices).

Technical: Proficient in using computers and "Microsoft Office" programs (Word, Excel, Outlook).

Required Skills:

Integrity and complete confidentiality in dealing with case and client information.

Discipline and punctuality.

Politeness and good behavior with others.

Ability to work under pressure and organize priorities.

Benefits:

Salary determined based on experience and personal interview.

Professional and motivating work environment.

Medical insurance and annual leave.

Application Method: Please send your CV titled "Secretary" to the email: l@*****************

• Manage executive calendars, schedules, and appointments.
• Assist executives in preparing for meetings, presentations, and engagements.
• Respond to emails, inquiries, and document requests on behalf of executives.
• Draft and prepare slides, reports, meeting notes, and professional documents.
• Coordinate logistics for meetings, travel plans, and internal/external events.
• Maintain organized records, files, and documentation.
• Ensure timely follow-up on pending tasks, deadlines, and deliverables.
• Serve as a professional point of contact between executives and internal/external stakeholders.

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Exceptional written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong coordination and follow-up skills.
• Ability to work independently and take initiative.

• Bachelor’s degree or equivalent professional experience.
• Previous experience in administrative coordination or executive support is preferred.
• Prior experience managing calendars, documents, and logistics for senior roles is an advantage.

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

• Developer Coordination:
  • Manage developer exceptions such as discounts, unit availability, and payment acknowledgements.
  • Coordinate site visits and arrange developer requirements from the sales team, including client documents and bank approvals.
  • Handle Developer reporting and reconciliations.
• Riyadh Office Coordination:
  • Assist in revenue recognition and maintain monthly revenue reports against targets.
  • Coordinate with Sales Development and Developers for addressing all developer-related issues.
  • Communicate essential project updates to the Jeddah team, facilitating effective resource mapping.
• Sales Team Support:
  • Provide sales team with necessary project and developer information.
  • Resolve queries related to projects, inventory, pricing, and promotions.
  • Manage documentation, contract drafting, and coordination with developers and clients.

• Bachelor's degree in business administration or a related field.
• A minimum of 3 years’ experience in Operations, Documentation, or Customer Services.
• Prior experience using CRM software, preferably Salesforce.
• Strong management, analytical, and problem-solving skills.

• High-performing work environment
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development opportunities

• Assist with recruitment, onboarding, and employee documentation
• Coordinate company events, workshops, and team-building activities
• Maintain HR records and support daily HR tasks
• Communicate effectively with internal teams and external partners

• Strong communication and organizational skills
• Ability to multitask and meet deadlines
• Previous HR or event coordination experience is a plus
• Positive attitude and team-oriented mindset

• Be part of a collaborative and dynamic team
• Opportunities for professional growth and development
• Play a key role in shaping company culture and employee experience

• Act as the primary point of contact with local authorities and external stakeholders.
• Maintain full compliance with local laws, regulations, and government requirements.
• Supervise day-to-day office operations, ensuring smooth administrative processes.
• Support the local sales team in maximizing business opportunities.
• Build and strengthen relationships with partners and community entities.
• Oversee office staff and support their professional development.
• Ensure high standards of customer service addressing client needs efficiently.
• Assist in developing new business leads and increasing office visibility.
• Organize and participate in promotional events and community activities.
• Prepare reports, manage documentation, and ensure accurate record keeping.
• Maintain office appearance and ensure compliance with company standards.
• Perform any administrative tasks relevant to office activities.

• Strong understanding of local laws and administrative procedures.
• Previous experience in office management, preferably in the travel or Hajj/Umrah sector.
• Strong organizational and time-management skills.
• Effective communication skills with external stakeholders.
• Proficiency in report preparation and documentation management.

• Medical Secretary

• Riyadh
• Makkah
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al-Baha

• Dispatch & Order Management: Plan and manage daily dispatch orders from primary to secondary warehouses based on forecast and sales trends. Validate and monitor stock movements to ensure timely replenishment of secondary warehouses. Maintain accurate records of dispatched quantities versus actual sales.
• Short-Term Demand Planning: Analyze daily sales data to forecast short-term requirements for fresh and long-life products. Coordinate with production and supply chain teams to align dispatch plans with demand. Track near-expiry products and implement proactive measures to reduce wastage.
• Van Loading & Quality Control: Ensure vans are loaded accurately by SKU according to the daily route plan. Monitor van stock levels to prevent out-of-stock situations during delivery. Conduct checks to minimize unsold stock and control wastage.
• Reporting & Performance Tracking: Prepare daily reports on sales vs. forecast accuracy, van loading accuracy, van out-of-stock incidents, wastage and unsold stock control, and near-expiry tracking. Share insights with sales and commercial excellence teams for continuous improvement.
• Cross-Functional Collaboration: Work closely with logistics, warehouse, and sales teams to ensure smooth operations. Escalate issues promptly and propose corrective actions.

• Bachelor’s degree in business, Supply Chain, or related field.
• 1–3 years of experience in FMCG (preferably Dairy) in dispatch planning or sales coordination or Orders management.
• Strong analytical and reporting skills; proficiency in MS Excel and ERP systems (SAP preferred).
• Excellent organizational and communication skills.
• Ability to work under pressure and manage multiple priorities.

• Medical Secretarial

• Riyadh
• Mecca
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al-Baha

Your primary objective will be to provide high-level administrative and organizational support to the owners, ensuring smooth daily operations through effective management of communications, meetings, and tasks.

Key Responsibilities:

• Receive and handle phone calls and emails directed to the owners.
• Draft and prepare official correspondence and letters.
• Professionally represent the owners in all interactions.
• Coordinate and schedule internal and external meetings.
• Prepare agendas, take meeting minutes, and follow up on decisions.
• Arrange travel, transportation, and accommodation as necessary.
• Prepare files, presentations, and reports for owner needs.
• Manage confidential documents and records efficiently.
• Monitor daily tasks and generate periodic progress reports.
• Facilitate communication between owners, executive departments, and advisors.
• Ensure confidentiality and compliance with internal policies.

Skills and Qualifications:

• Bachelor's degree in Administration, Business Administration, or related field.
• 3–5 years of experience in an executive secretary role.
• Fluency in Arabic and English, both written and spoken.
• Strong organizational and time management skills.
• Able to work under pressure and manage multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and relationship-building skills.

This is a full-time position with a salary range of ﷼7,*** - ﷼10,*** per month.

• Board Administration: Plan, schedule, and coordinate all Board and committee meetings.
• Agenda & Materials: Prepare, review, and distribute meeting agendas and materials.
• Minutes & Resolutions: Record accurate minutes and maintain action logs.
• Governance Compliance: Ensure adherence to CMA rules and internal governance frameworks.
• Disclosure & Records: Oversee secure archiving of board documents.
• Shareholder Relations: Coordinate General Assembly meetings and manage voting processes.
• Director Support: Facilitate onboarding and training of Board members.
• Annual Calendar & Reports: Maintain Board calendar and governance reports.
• Legal Liaison: Work with Legal for proper filings and regulatory submissions.

• Bachelor's degree in Law, Business, Governance, or related field (Master's preferred).
• 4+ years of experience in corporate governance and Board Secretary role.
• Prior work with boards and C-level stakeholders in Saudi Arabia.
• Strong regulatory and legal awareness.

• Bachelor’s degree.
• 1-2 years of experience in project management.
• Excellent Project & Time Management skills.
• Excellent verbal and written communication skills in both Arabic & English.

• Manage and coordinate the Chairman’s calendar, appointments, and meetings.
• Prepare meeting agendas, minutes, presentations, and required documents.
• Handle and prioritize incoming calls, emails, and correspondence.
• Follow up on tasks and decisions assigned by the Chairman with internal departments.
• Draft and prepare reports, letters, and official documents professionally.
• Arrange travel plans, itineraries, and reservations.
• Maintain organized physical and digital filing systems.
• Ensure strict confidentiality of sensitive information.
• Coordinate effectively with internal teams and external stakeholders.
• Perform any additional tasks assigned by the Chairman.

• Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
• 3–5 years of experience as an Executive Secretary or Office Manager, preferably in a construction company or engineering consultancy.
• Excellent command of Arabic and English (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational, communication, and time management skills.
• Ability to work under pressure and manage multiple priorities.
• High level of professionalism, discretion, and confidentiality.

• Calendar and Time Management: Effectively manage and organize the Executive’s daily, weekly, and monthly schedule, including prioritizing and coordinating internal and external appointments.
• Liaison Point: Serve as the primary point of contact between the Executive and various departments, staff, clients, and external stakeholders, ensuring timely and accurate information flow.
• Confidentiality: Maintain the highest level of confidentiality regarding all sensitive information and documents related to the company's operations and strategies.

• Experience: Minimum of 3-5 years of progressive experience as an Executive Assistant (EA), Personal Assistant (PA), or Senior Administrative Assistant, preferably within the F&B, Hospitality, or a large corporate sector.
• Education: Bachelor’s degree in Business Administration or a related field.
• Languages: Complete fluency in both Arabic and English, spoken and written (Advanced level is mandatory).
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and competence in using office technology tools efficiently.

• Organization and Prioritization: Exceptional organizational skills and a proven ability to multitask and manage shifting priorities under pressure.
• Communication and Diplomacy: Strong communication skills, high professionalism, and the ability to interact effectively and diplomatically with all organizational levels.
• Proactivity and Initiative: Ability to anticipate needs, think ahead, and execute tasks with minimal direct supervision.
• Flexibility: Willingness to handle work requirements outside regular business hours when necessary.

• Manage and optimize the executive's calendar by scheduling appointments and coordinating meetings.
• Prepare and organize documents, reports, and presentations for meetings.
• Coordinate travel arrangements, ensuring adherence to budgetary constraints.
• Communicate effectively with stakeholders on behalf of the executive.
• Assist in developing and implementing administrative processes to enhance operational efficiency.
• Maintain and manage filing systems while ensuring confidentiality.
• Support the planning and execution of corporate events and meetings.
• Monitor and track deadlines for projects and administrative tasks.

• A minimum of 2 years of experience as an Executive Assistant or similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Strong proficiency in office software applications.
• Ability to operate independently with minimal supervision.
• Proven ability to manage and prioritize multiple tasks effectively.