Secretary Jobs in Saudi Arabia

Future Technology for ICT

Join Future Technology for ICT as an Executive Office Manager!
In this high-trust role, you will be responsible for ensuring the smooth operation of the Executive Office with precision and discretion. Your skills in stakeholder management will be crucial as you work closely with senior leadership.

What you’ll own:

Executive Office Operations: Manage the Executive Director’s agenda, priorities, meetings, travel, and follow-ups to ensure effective decision-making.
Executive Communications: Draft and coordinate formal correspondence, arrange agendas, take minutes, and create executive summaries and presentations.
Stakeholder Coordination: Liaise with internal teams and external vendors, tracking action items and commitments to guarantee seamless collaboration.
Administrative Affairs: Oversee office documentation, approvals, maintain structured records, and ensure efficient workflows.
Talent Acquisition Support: Coordinate job postings, screening support for candidates, interview scheduling, and onboarding documentation.
Government Platforms: Manage submissions and interactions with relevant government portals.
Social Media Coordination: Support updates, content scheduling, and performance tracking for professional engagement.

What we’re looking for:

Bachelor’s degree or higher.
3+ years in an executive office role, proving your skills in managing complex calendars and confidential information.
Experience producing high-quality documents and handling recruitment coordination.
Excellent written and spoken English, with strong attention to detail.

Location: Riyadh
Apply now!

2-5 years

Riyadh

Executive Assistant

Tandem Search

Join a Leading International Law Firm
We are seeking a highly organised and proactive Executive Assistant to support senior fee earners in a fast-paced, client-facing environment. In this key role, you will need to demonstrate strong ownership, discretion, and the ability to manage complex priorities, ensuring smooth day-to-day operations.

Key Responsibilities:

Provide high-level administrative support, including complex diary management across multiple time zones.
Prepare and collate meeting materials, track action points, and ensure timely follow-up.
Arrange international travel, visas, and itineraries following firm policies.
Maintain accurate electronic and physical filing systems in compliance with records management procedures.
Act as a key point of contact for clients, fostering strong relationships to support effective service delivery.
Support business development activities, including research and event coordination.
Assist with client onboarding, billing processes, and coordination of invoices and disbursements.
Draft professional correspondence and reports with a focus on accuracy and detail.
Collaborate with regional teams to support wider office operations.

Requirements:

Relevant experience in a law firm or professional services environment (international firm experience preferred).
Strong organisational skills with excellent attention to detail.
Commercial and financial awareness, confidence in supporting billing and compliance.
Advanced Microsoft Office skills and familiarity with legal systems.
Fluency in English and Arabic.
Proactive, adaptable, and resilient with a collaborative mindset.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

2-5 years

Riyadh

Executive Assistant

PROGER s.p.a.

Join Proger as an Executive Assistant!
Proger is an esteemed global entity, renowned for its excellence in the fields of management and engineering. With a rich heritage of over 70 years, we pride ourselves on the sustainability and execution of large-scale projects that serve both public and private sectors. As part of our esteemed team, you will work within our Regional Headquarters in Riyadh, Saudi Arabia.

About The Role
We are seeking a Saudi Executive Assistant who will be pivotal in supporting the CEO of our Regional Headquarters. Your organizational prowess and administrative skills will contribute significantly to our operational efficiency.

Key Responsibilities:

Act as an assistant to the Regional Headquarters’ CEO, managing the CEO's agenda.
Utilize software applications to create correspondence, documents, and presentations.
Coordinate travel and accommodation logistics.
Organize and maintain records, spreadsheets, and databases.
Book conference rooms and facilities as needed.
Attend meetings, take minutes, and maintain administrative budgets.
Facilitate communication through translation from Arabic to English and vice versa.

Requirements:
We are looking for candidates who meet the following criteria:

A minimum of a high school diploma; a Bachelor's degree or diploma in Business Administration or related field is preferred.
Strong organizational and communication skills.
Proficiency in Microsoft Office applications.
Exceptional command of written and spoken English; knowledge of Italian is advantageous.
Saudi Nationality is mandatory.

Don't miss the chance to be a part of Proger—apply now and help us shape the future!

0-1 years

Riyadh

Office Manager

Assembly Global

Join Assembly Global as an Office Manager!
We are looking for a talented Office Manager to become a vital part of our expanding Operations team in Riyadh. At Assembly, we combine data, talent, and technology to deliver innovative solutions for media and more for some of the best brands globally.

Responsibilities:

Greet and assist visitors professionally and courteously.
Answer and direct incoming phone calls, emails, and inquiries.
Schedule appointments, meetings, and perform basic administrative tasks.
Coordinate with various departments to ensure seamless operations.
Book flights and hotels for staff and clients.
Maintain equipment trackers (monitors, headsets, etc.).
Manage office snack supplies.
Arrange shipments via FedEx with correct receiver details.
Submit utility and service invoices to the accounts team.

Qualifications:

Bilingual in Arabic and English, with a preference for Saudi nationals.
Excellent communication and interpersonal skills.
Proficiency in MS Office for effective task management.
Ability to adapt and prioritize different tasks.
Strong organizational and multitasking skills.

0-1 years

Riyadh

Executive Assistant

Mnzil

Join Mnzil as an Executive Assistant to the CEO!
At Mnzil, we are leading the charge in providing innovative co-living and transportation solutions for blue-collar workers in Saudi Arabia. As we grow, we are looking for a talented Executive Assistant to support our CEO and ensure operational excellence across all departments.

Key Responsibilities:

Strategic Calendar & Time Management: Manage the CEO’s complex calendar and high-level meetings, ensuring strategic priorities are executed.
Meeting Lifecycle: Attend and document action items from leadership meetings, preparing necessary materials for senior management.
Logistics & Admin: Handle travel arrangements and administrative tasks for the CEO including expenses and documentation.
Office Operations: Manage CEO correspondence and oversee office logistics to ensure compliance with company policies.
Cross-Functional Collaboration: Serve as a primary point of contact for internal and external stakeholders, facilitating communication.
Document & Workflow Excellence: Maintain confidentiality and prepare high-quality documents and reports.

Requirements:

5+ years of experience supporting C-level executives in fast-paced environments.
Professional fluency in English (written and spoken) is required.
Proficiency in Microsoft Office, ERP systems, and workflow tools is essential.
Proactive mindset with strong responsibility and anticipation skills.
High level of professionalism and ability to engage with government entities.

Become part of a transformative prop-tech company that is enhancing labor housing and real estate services. If you are a strategic thinker with a passion for operational excellence, apply now!

2-5 years

Riyadh

13 days ago

Executive Secretary

Albawani Holding (ABH)

Join the Team as an Executive Secretary!
We are looking for a highly professional Executive Secretary to provide essential administrative and executive support to our senior management. This pivotal role ensures the smooth operation of the executive office, effective communication, and the confidential handling of all matters.

Key Responsibilities:

Manage executive calendars, appointments, meetings, and travel arrangements.
Prepare, review, and organize correspondence, reports, and executive documents.
Draft professional letters, memos, and communications on behalf of management.
Act as a key liaison between executive management, internal departments, and external stakeholders.
Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
Maintain organized filing systems ensuring proper document control and confidentiality.
Support executive office operations, logistics, and ad hoc management requests.

Key Requirements:

Minimum 5–8 years of experience as an Executive Secretary or Senior Administrative Assistant.
Proven experience supporting senior executives in a professional environment.
Strong organizational, multitasking, and communication skills.
High level of discretion and experience handling confidential information.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Proficiency in Canva, Photoshop, or similar programs is a plus.
Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
Professional training in executive assistance or document control is a plus.
Excellent English communication skills (written and verbal).

2-5 years

Riyadh

14 days ago

Executive Assistant

Link social network

Join Link Group as an Executive Assistant!
As a leading Saudi digital infrastructure company, we are at the forefront of building the future through our innovative biometric palm technology and integrated services.

Role Overview:
This is a full-time, on-site position in Riyadh, Saudi Arabia. The Executive Assistant will play a crucial role in supporting our executive leaders by handling a variety of tasks including schedule management, preparing expense reports, and ensuring effective communication throughout the organization.

Key Responsibilities:

Manage executive schedules and appointments
Prepare and manage expense reports
Handle administrative tasks efficiently
Facilitate communication between executives and stakeholders

Qualifications:

Proficiency in Executive Administrative Assistance
Experience in managing expense reports
Excellent communication and interpersonal skills
Strong organizational abilities and time management
Familiarity with office management tools
Ability to work in an on-site environment
Bachelor's degree in Business Administration or related field preferred

Join us to be a part of a company that is transforming connectivity for individuals and businesses across Saudi Arabia!

2-5 years

Riyadh

14 days ago

Executive Assistant

Galderma

Join Galderma as an Executive Assistant!

Galderma is a prominent leader in dermatology, providing high-quality brands and services in over 90 countries. We are passionate about the skin, the body’s largest organ, and are dedicated to delivering innovative, science-based solutions to our consumers and healthcare professionals.

Position Overview:
This role provides end-to-end business and administrative support to the General Manager in Saudi Arabia. As an Executive Assistant, you will implement administrative plans to ensure the effective running of the office and assist in managing various tasks critical to business operations. You will play an essential role as a liaison between the GM and internal/external stakeholders.

Responsibilities:

Provide comprehensive administrative support including calendar management, travel bookings, and meeting coordination.
Implement and execute Administration & Secretarial programs in line with business needs.
Handle correspondence, prepare materials for meetings, and manage documentations.
Oversee travel arrangements ensuring compliance with company policies.
Maintain the executive's schedule and plan events and conferences.
Serve as the primary contact point between executives and other staff or external partners.
Assist in managing special projects directed by the GM.
Ensure the office operations run smoothly and efficiently.

Minimum Requirements:

Bachelor’s Degree or equivalent.
2-5 years of relevant experience.
Proficient in Microsoft Office Suite, particularly PowerPoint.
Strong verbal and written communication skills in English; Arabic is a plus.
Ability to multitask and adapt to changing priorities.
High professionalism and discretion are required.

Why Galderma?
At Galderma, we believe in empowering our employees and nurturing their personal growth while meeting the demands of the business. We celebrate diversity, respect individual rights, and foster a collaborative work environment. Join us and make a significant impact in dermatology!

2-5 years

Riyadh

15 days ago

Executive Assistant

NOK Human Capital

About the job
Location: Riyadh, KSA.

Employment Type: Full-time

About the Role:
We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to our executive team. The ideal candidate will act as the right hand to senior management, ensuring smooth day-to-day operations, effective time management, and seamless communication across the organization.

Key Responsibilities:

Manage executive calendars, schedule meetings, and coordinate appointments.
Prepare, review, and organize correspondence, reports, and presentations.
Handle confidential information with the utmost professionalism and discretion.
Coordinate travel arrangements, itineraries, and logistics.
Serve as the primary point of contact between executives, internal teams, and external stakeholders.
Organize and maintain filing systems (digital and physical).
Assist with meeting preparation, minutes, and follow-ups.
Support executives in special projects and business initiatives.

Qualifications & Skills:

Bachelor’s degree in Business Administration, Management, or related field preferred.
2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
Excellent written and verbal communication skills.
Strong organizational and time-management abilities with keen attention to detail.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to multitask and work under pressure.
Professional demeanor and ability to handle sensitive matters with discretion.

What We Offer:

Competitive salary package.
A dynamic and supportive work environment.
Opportunities for career growth and professional development.

If you are a detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced environment, we’d love to hear from you!

2-5 years

Riyadh

18 days ago

Office Manager

Merak Capital

Join Merak Capital as an Office Manager!
We are seeking a proactive and organized individual to support our Partner in day-to-day activities and engagements. As an Office Manager, you will play a vital role in ensuring smooth operations.
Key Responsibilities:

Assist the Partner in daily tasks, from personal to managerial.
Manage scheduling, travel arrangements, expense tracking, and meeting logistics.
Support the planning and organizing of external conferences and events.
Act as a gatekeeper for inbound and outbound communications.
Maintain organized systems for documentation and materials needed for engagements.
Deliver utmost confidentiality regarding all work-related matters.
Draft agendas and prepare key materials for meetings.
Track action items and ensure follow-up on decisions made.

Qualifications:

Bachelor’s degree in a related field.
High degree of ethics, confidentiality, and integrity.
Ability to produce well-designed presentations and documents.
Strong verbal and written communication skills in Arabic and English.
Positive attitude and willingness to learn.
Attention to detail and ability to manage multiple tasks.
Solid MS Office skills.

Join us to make an impact in the investment management space!

0-1 years

Riyadh

Legal Secretary

Clyde & Co

Join Clyde & Co as a Legal Secretary and be an integral part of a global law firm dedicated to providing top-notch legal support across the Kingdom of Saudi Arabia and beyond. In this role, you will be responsible for supporting Fee Earners by ensuring effective workflow management and delivering exceptional client service.

Key Responsibilities:

Client Relationship Management: Manage production of documents, handle client communications, and support scheduling of meetings.
Administrative: Oversee file management, compliance procedures, and assist with business development activities.
Communication: Serve as the primary contact for Fee Earners and clients, ensuring all correspondence and actions are appropriately managed.
Financial: Assist Fee Earners with billing tasks and manage related finance administration.
Processing: Ensure deadlines are met and manage creation and maintenance of client information data rooms.
Customer Service: Promote exceptional client service and regularly update stakeholders on progress.

Essential Skills & Experience:

Advanced knowledge of document management systems
Excellent communication and client relationship management skills
Experience in managing client-facing tasks and priorities
Strong team player with a positive and adaptable attitude
Well organized, detail-oriented, and able to prioritize effectively

This position requires a strong commitment to quality client service and the ability to work effectively in a fast-paced environment. Join us in making a difference through our dedicated legal services.

2-5 years

Riyadh

Sales Coordinator

Carrier

Join Carrier as a Sales Coordinator
Carrier, a leading global provider of innovative heating, ventilation, air conditioning (HVAC), refrigeration, and other advanced solutions, is seeking a dedicated Sales Coordinator to enhance our team in Riyadh. We pride ourselves on creating a healthier and more sustainable environment for our customers through pioneering technologies and exceptional service.

Role and Responsibilities
- Ensure close coordination with Sales & Support teams to facilitate daily sales activities and monthly closing.
- Manage documentation requirements and the complete approval process for sales support.
- Collaborate with the sales team for sales and demand forecast planning.

Role Purpose
The Sales Coordinator plays a critical role in ensuring smooth business processes within the Business Unit, working alongside Sales, Supply Chain, and Finance teams.

Minimum Requirements
- High proficiency in SAP/ERP systems and MS Excel and PowerPoint.
- 4-5 years of relevant experience in the HVAC or similar industry.
- Excellent communication skills in both English and Arabic.
- Ability to work collaboratively in a team environment.

What We Offer
Your Journey with Us

2-5 years

Riyadh

Personal Assistant

Serco

Your Opportunity
We are looking for a Personal Assistant to join the team in KSA. The purpose of this position is to provide a secretarial service including administrative and clerical support to the Executive Leadership Team - ELT.

The Ideal Candidate should possess good communication skills, ability to manage multiple tasks efficiently and work productively in a fast-paced, team-oriented environment.

Key Accountabilities

Provide comprehensive executive support specifically to manage diaries, day to day activities and coordinate all business and personal correspondence.
Interface with Group and Divisional Executive Leadership and senior management team internally, and with clients / partners externally in a professional and effective manner.
Provide assistance in the scheduling of meetings and appointments, maintenance of files and records, data updating and preparation of various correspondences, business reports and presentation materials.
Travel management, including itineraries logistics, client visits, leadership tours, and hotel arrangements. Ensure all travel documents are valid such as passport, visa (local and overseas).
Take the lead with the project management and implementation of corporate events attended by Group Executive Team, Divisional Executive Leadership Team (ELT) and Divisional Management Team; including staff functions and business briefings.
Coordinates company events to make sure it runs smoothly and successfully including preparing presentations, managing location, selecting menus, accommodation, and transportation.

Specific Requirements

Ideally Degree in Business/Management Administration or any related discipline.
Minimum of 5 years experience in C-Suite level assistant role, providing administrative and clerical support to an Executive or group of senior managers in a fast-paced environment.
Extensive knowledge of a multi-culture organisation, know who the key personnel are (both external and internal) and able to understand the organisation's aims and objectives.
Has a strong business sense and can interpret priorities and make sound judgment calls when needed.
Strong organisational skills, detail-oriented, and the ability to handle multiple priorities.
Ability to demonstrate both good literacy and numeracy skills required for the role.
Possess a recognised qualification in speed and accuracy typing.
Possess strong PC skills including proficiency with MS Outlook, Word, Excel and Power Point applications and ability to learn new software-based applications.
Perform advanced clerical or administrative works requiring excellent communication and coordinating skills.

2-5 years

Riyadh

Administrative Specialist

AALICO

Join Our Team as an Administrative Systems Officer!
We are seeking a detail-oriented and proactive Administrative Systems Officer to be part of our vibrant team in Riyadh. This is a hybrid role that combines essential administrative responsibilities with system and platform management.

Key Responsibilities:

Manage and update company records across internal systems and government platforms.
Handle and monitor portals such as Qiwa, GOSI, Mudad, Muqeem, Absher, and other relevant systems.
Ensure data accuracy and compliance with regulatory requirements.
Prepare reports and maintain organized digital documentation.
Support management with administrative coordination and system-related follow-ups.
Assist in resolving basic technical and system-related issues.

Requirements:

Proven experience in administrative roles with strong system usage.
Good understanding of Saudi government platforms and compliance procedures.
Strong computer skills (Microsoft Office, online systems, data management).
Highly organized with a strong attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Must be Saudi Candidates.

2-5 years

Riyadh

Executive Secretary

Saheel Group

Join Saheel Group as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary / Executive Assistant to provide comprehensive administrative and executive support to the CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion.

Key Responsibilities:

Manage the CEO’s calendar, appointments, and meeting schedules.
Coordinate and organize meetings, prepare agendas, and record meeting minutes.
Handle incoming calls, emails, and correspondence, prioritizing as needed.
Prepare official correspondence, reports, presentations, and documents.
Follow up on tasks, deadlines, and action items on behalf of the CEO.
Liaise with internal departments and external stakeholders.
Maintain organized filing systems and ensure document confidentiality.
Provide general administrative and executive support on a daily basis.

Qualifications & Requirements:

Diploma in Business Administration, Secretarial Studies, or a related field.
Proven experience in a similar role, preferably supporting senior management or a CEO.
Excellent organizational and time-management skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Strong verbal and written communication skills.
Ability to work under pressure and manage multiple priorities.
High level of professionalism and confidentiality.

Preferred Skills:

Previous experience working with executive leadership.
Fluency in English.
Strong interpersonal skills and professional appearance.

2-5 years

Riyadh

22 days ago

Sales Coordinator

Marriott International

Join Our Team as a Sales Coordinator!
Marriott International is a leading name in the hospitality industry, dedicated to providing unmatched service and comfort. We are currently seeking a Sales Coordinator to join our team at the Riyadh Marriott Hotel. As a Sales Coordinator, you will play a crucial role in supporting our sales and marketing efforts.

About the Role:
You will assist the sales team in organizing and coordinating various sales activities, ensuring that our operations run smoothly and efficiently. Your responsibilities will include:

Supporting the sales team in preparing proposals and presentations.
Maintaining communication with clients to ensure their needs are met.
Assisting in the planning and execution of sales initiatives.
Generating reports and analyzing sales data to identify trends and opportunities.

What We Offer:
As part of the Marriott International family, you will have access to a wealth of resources and opportunities for career advancement. We foster a culture that values diversity and inclusivity, ensuring that all team members can thrive.

Join us in delivering exceptional hospitality experiences and building lasting relationships with guests!

0-1 years

Riyadh

22 days ago

Personal Assistant

private

4,000 / Month

Personal Assistant & Brand Relations Specialist

Role Overview

Provide direct administrative support to the doctor while managing and developing brand relationships to enhance professional image and business growth.

Key Responsibilities

Manage schedule, meetings, and daily priorities
Handle professional communications and correspondence
Coordinate travel, events, and conferences
Build and manage relationships with brands, companies, and influencers
Coordinate collaborations, partnerships, and appearances
Represent the doctor professionally with external parties

Requirements

Experience as a Personal Assistant, PR, or Brand Relations role
Strong communication and organizational skills
Understanding of branding and marketing (medical/aesthetic field preferred)
High level of professionalism and confidentiality
English proficiency (additional languages are a plus)

2-5 years

Al Khaleej, Riyadh

24 days ago

Secretary

Arabian Dyar