Secretary Jobs in Saudi Arabia

Role Description
This full-time, on-site Executive Secretary role is based in Riyadh. The Executive Secretary will provide high-level administrative support, manage schedules and communications for executives, and handle company secretarial duties.
Responsibilities:

• Coordinating meetings.
• Preparing reports and correspondence.
• Maintaining records.
• Ensuring smooth office operations.
• Effectively communicating with clients and internal teams.
• Delivering exceptional customer service.

Qualifications:

• Clerical and Executive Administrative Assistance skills with a strong attention to detail and organizational abilities.
• Exceptional Communication skills, both written and verbal.
• Proven experience in Company Secretarial Work.
• Customer Service skills.
• Proficiency in office software and tools, such as Microsoft Office Suite.
• Ability to multitask and manage time effectively.
• Bachelor's degree in Business Administration or related field is a plus.
• Previous experience in a similar executive support role is preferred.
• Fluent in spoken and written English.

Join Our Team as an Executive Assistant
At Thermo Fisher Scientific, we are dedicated to making the world healthier, cleaner, and safer. As an Executive Assistant, you will play a vital role in supporting our leadership and ensuring the smooth operation of our initiatives.

Key Responsibilities:

• Manage complex calendars and schedules across global teams.
• Coordinate high-priority travel logistics and leadership meetings.
• Prepare executive correspondence and presentations.
• Maintain strict confidentiality with sensitive information.

Keys to Success:
Your ability to anticipate needs, manage complexity, and collaborate across teams will be critical. We seek an exceptionally organized and proactive individual who thrives in a fast-paced environment.

Qualifications:
- Bachelor's degree or equivalent experience in Business Administration, Communications, or a related field.
- Minimum 5 years of experience supporting senior executives in a multinational or highly regulated industry.
- Excellent written and verbal communication skills in English and Arabic.
- Strong command of Microsoft 365 and collaboration platforms.
- High attention to detail and resilience under pressure.

Work Environment:
This role may require occasional travel and involves collaboration with diverse teams in a dynamic, fast-paced setting. We offer competitive remuneration and a range of employee benefits, providing outstanding career development prospects.

Join Conmarble as a Personal Assistant!
We are seeking a highly organized and reliable Personal Assistant to provide administrative support to our executive management team. In this role, you will be instrumental in ensuring the smooth operation of daily tasks and creating compelling presentations for our projects.

Key Responsibilities:

• Provide direct administrative support to the CEO
• Prepare professional PowerPoint presentations
• Create simple visual materials using Canva
• Assist with reports, proposals, and documentation
• Manage coordination, follow-ups, and internal communications
• Support in organizing company files and records

Requirements:

• 1–3 years of experience in an admin or personal assistant role
• Strong skills in Canva and PowerPoint
• Strong knowledge of Microsoft Office, including advanced Excel
• Basic knowledge of Photoshop is an advantage
• Good organizational and communication skills
• Professional attitude and attention to detail

We encourage candidates with hands-on experience in Canva and presentation creation to apply. Applications that do not meet the essential criteria will not be considered.

Data entry has experience - team spirit - has experience working with Excel and Word

About the Job
As a Personal Assistant at BEC Arabia, you will play a key role in supporting the organization's leadership through a variety of tasks. You will coordinate calendar appointments, manage communications, and plan events as necessary.

Responsibilities

• Coordinate and schedule calendar appointments
• Manage all incoming and outgoing communications
• Schedule travel arrangements
• Plan events effectively

Qualifications

• Bachelor’s degree in Business Administration or related field preferred
• Must be a resident in KSA
• Experience in the construction field is a must
• Strong computer skills, including MS Office and Outlook
• Excellent English communication skills (both written and spoken)
• Professional in email handling, report writing, and review
• Excellent communication and multitasking skills

Join Our Team as a Sales Coordinator!
At Sustainable Smart Cities Co. (SSC), we pride ourselves on delivering top-notch audio-visual solutions tailored to the specific needs of various industries. Our commitment to innovation ensures that we provide high-quality solutions that enhance clarity, efficiency, and effectiveness in AV technology deployment.

Role Overview
This full-time, on-site position in Riyadh requires a Sales Coordinator to manage different aspects of sales operations. Your role will include coordinating sales processes, maintaining strong customer relationships, and providing excellent customer service. Daily responsibilities may involve supporting the sales team, facilitating communication between stakeholders, tracking sales data, and ensuring the smooth execution of sales-related administrative tasks.

Key Qualifications:

• Proficiency in Sales Coordination and Sales Operations.
• Strong customer service and communication skills.
• Experience in sales to help achieve targets and objectives.
• Excellent organizational abilities to handle multiple tasks effectively.
• Familiarity with CRM software and office tools preferred.
• A Bachelor’s degree in Business Administration, Sales, Marketing, or a related field is advantageous.
• Background in the AV or technology industry is a plus.

Become a part of a dynamic team committed to transforming industries through innovative AV solutions!

About the Job
Join a leading global law firm as a Legal Secretary in Riyadh. This senior Partner-facing role requires supporting a small group of highly regarded Partners in a busy, high-performing practice. The firm is internationally recognized and dedicated to expanding its presence in the Middle East.

Your Role:
As a Legal PA, you will provide comprehensive support to 1 to 2 Partners, acting as a trusted right hand and first point of contact. Your responsibilities include:

• Complex diary and inbox management across multiple time zones
• Managing priorities and workflows as gatekeeper for Partners
• Liaising directly with clients, internal stakeholders, and external counsel
• Preparing, formatting, and proofreading legal and transactional documents
• Managing billing, invoicing, work in progress, and matter administration
• Support business development activities including presentations and pitches
• Coordinating travel, meetings, and logistics, often at short notice
• Ensuring matters are managed according to firm protocols

About You:
The ideal candidate will have:

• Proven experience as a Legal PA in a global or top-tier international law firm
• Experience supporting Partners rather than large Associate pools
• Strong exposure to billing and invoicing
• Highly organized, proactive, and commercially aware
• Confident communication skills to manage senior stakeholders
• Professional demeanor, discretion, and calm under pressure

Why This Role:
This position offers the opportunity to work with high-caliber Partners on international law. It is a genuine Legal PA role with long-term career progression and stability.

Join Asas Makeen as an Executive Office Manager!

Asas Makeen, a leading real estate development and investment company, is seeking a highly organized and proactive Executive Office Manager to oversee the executive office operations. This role plays a crucial part in supporting our executives and enhancing the overall efficiency of the organization.

Key Responsibilities:

• Manage executives’ calendars, prioritizing schedules based on strategic importance and urgency.
• Coordinate travel arrangements, including bookings, accommodation, and logistics for executives and guests.
• Prepare and distribute meeting agendas, minutes, and follow-up actions to ensure accountability and transparency.
• Act as the first point of contact for internal and external stakeholders while maintaining professionalism and strong relationship management.
• Record and follow up on sensitive information and action items resulting from meetings.
• Develop efficient filing and archiving systems for both physical and digital documents.
• Draft, edit, and prepare official correspondence, reports, and documents on behalf of executives.
• Monitor project timelines, key reminders, and provide updates to management.
• Support the preparation of presentations and materials for high-level meetings.
• Improve and streamline administrative processes to enhance efficiency and productivity.
• Coordinate with various departments to ensure smooth workflow between the executive office and other divisions.
• Manage the executive office budget, track expenses, and prepare related reports.
• Execute special assignments and executive-directed projects with accuracy and professionalism.

Required Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, Human Resources, or a related field.
• A certification or training in office management, executive support, or administrative organization is preferred.
• Knowledge of administrative systems and automation tools (such as ERP, CRM, or electronic archiving systems) is an advantage.
• Previous experience in a similar role, preferably within an executive work environment.
• Excellent communication skills in both Arabic and English.
• Proficiency in office tools and relevant software (*, Microsoft Office).
• Strong time management skills and ability to handle multiple tasks effectively.
• High level of confidentiality and professionalism.
• 3 to 8 years of prior experience in the same or similar job responsibilities.

Join Our Remote Team as a Sales Support Coordinator!
Are you a highly organized and detail-oriented individual with a passion for supporting sales teams? LAWAZEM is seeking a Sales Support Coordinator to join our remote team. As a Sales Support Coordinator, you will play a crucial role in assisting our sales team with administrative tasks, order processing, and customer support.

Key Responsibilities:

• Provide administrative support to the sales team, including managing calendars, scheduling meetings, and preparing documents and presentations.
• Assist in order processing, ensuring accuracy and timely delivery.
• Liaise with customers and internal teams to address inquiries, resolve issues, and provide timely updates.
• Create and maintain sales reports, analyzing data to identify trends and opportunities for improvement.
• Coordinate with logistics and shipping teams to ensure smooth order fulfillment.
• Collaborate with cross-functional teams, including marketing and finance, to support sales activities and initiatives.
• Support sales team members with travel arrangements and expense reporting.
• Assist in preparing sales materials, including presentations, proposals, and sales kits.
• Maintain accurate records of customer interactions and sales activities in the CRM system.

Requirements:

• Previous experience in a sales support or administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Ability to work independently and remotely, while maintaining strong teamwork and collaboration.
• Detail-oriented with a high level of accuracy.
• Experience with CRM systems is a plus.
• Fluency in Arabic and English.

Join Asseeb Paints as an Executive Secretary!
We are looking for a talented Executive Secretary to become a vital part of our team at our headquarters in Riyadh. If you are organized, detail-oriented, and ready to contribute to our commitment to quality, we want to hear from you!

Key Responsibilities:

• Manage incoming and outgoing correspondence
• Organize schedules, appointments, and meetings
• Prepare reports and presentations
• Welcome visitors and clients
• Coordinate meetings and company events
• Maintain and organize files and records

Requirements:

• High school diploma or higher
• Previous experience in administrative or secretarial roles
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good knowledge of Power BI (data analysis & reporting)
• Excellent communication and interpersonal skills
• Strong time management and organizational skills

Join Our Team as a Legal Secretary!
Mohammed Almuammar Lawyers & Legal Consultants, located in Riyadh, offers a unique opportunity for a full-time Legal Secretary to join our team. We are dedicated to delivering specialized legal services with a client-centric approach, and we strive for excellence in the legal field.

Role Overview:
The Legal Secretary will play a vital role in ensuring the smooth operations of our legal team by handling various administrative tasks including:

• Preparing and managing legal documents
• Assisting legal professionals with their work
• Performing clerical duties and maintaining schedules
• Coordinating appointments and managing diaries for effective legal operations

Qualifications:
We are looking for candidates who possess:

• Foundational knowledge of Law and experience in Legal Document Preparation
• Strong proficiency as a Legal Assistant with excellent clerical skills
• Effective diary management and organizational abilities
• Excellent verbal and written communication skills
• Proficiency in relevant computer software and office tools
• Able to work efficiently in a fast-paced, professional environment
• Previous experience in a legal setting is preferred

If you are passionate about the legal field and possess the required qualifications, we encourage you to apply and become part of our dynamic team!

About Daw Production House:
Daw is a Saudi production house that adds a cinematic approach to every client's project. With a philosophy focused on producing impactful films, Daw aims to make people think, feel, and act through its work.

Role Overview:
This role is designed for someone who views themselves as the operational right hand of the CEO, capable of managing multiple moving parts, fast decision cycles, and initiatives that require constant momentum. Our environment is dynamic and fast paced, and it demands a highly adaptable, practical, and sharp communicator who ensures smooth operations at all times.

Key Responsibilities:

• Managing the CEO’s Office as an Operational System:
  • Managing the CEO’s schedule and commitments as a strategic roadmap.
  • Filtering and refining incoming information before presenting it to the CEO.
  • Coordinating with internal teams to ensure timely preparation of documents and meeting materials.
• Leading and Executing Internal Transformation and Improvement Initiatives:
  • Leading internal development and process improvement projects.
  • Tracking transformation initiatives closely and removing blockers.
  • Analyzing current processes and proposing practical solutions.
  • Preparing concise executive reports on progress and priorities.
• Translating the CEO’s Vision into Actionable Workstreams:
  • Converting high-level directives into structured tasks for various departments.
  • Monitoring execution across teams and providing updates to the CEO.
  • Ensuring operations align with the company’s strategic priorities.
• Executive Communication and Representation:
  • Demonstrating exceptional interpersonal and communication skills.
  • Representing the CEO in selected meetings and capturing actionable summaries.
• Travel and Accommodation Management:
  • Organizing and coordinating travel arrangements for the CEO.
  • Ensuring travel logistics are handled with precision.

Required Traits and Skills:

• An open, practical, and adaptable personality.
• Strong ability to manage shifting priorities without losing focus.
• Sharp attention to detail.
• Professional communication style.
• A strong execution mindset focused on achieving results.

Professional Skills:

• Proven experience in managing transformation projects.
• Excellent organizational and analytical skills.
• Strong written and verbal communication abilities.
• Ability to handle pressure and manage multiple tasks.
• Strong relationship building skills with senior leadership.

Join Kinetic Business Solutions as a Human Resources Coordinator!
We are currently partnering with a leading pharmaceutical company in Riyadh seeking to enhance their Human Resources team.

Key Responsibilities:

• Assist with the day-to-day operations of HR functions and duties.
• Support HR-related inquiries or requests.
• Assist in recruitment activities, including sourcing, scheduling interviews, and coordinating onboarding.
• Implement HR policies and ensure compliance with local labor regulations.
• Manage all employee-related matters.
• Coordinate HR projects such as trainings, meetings, and surveys.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum 1-3 years of experience in HR coordination, administration, or a similar role (experience in multinational companies is a plus).
• Good knowledge of Saudi labor laws and HR best practices.
• Experience in recruitment processes, onboarding, and HR documentation.
• Strong organizational and communication skills.
• Proficient in MS Office, HRIS systems, and payroll processes.

Applicants must be available for face-to-face interviews in Riyadh. Thank you for your interest in joining our team!

Join Our Team as an Office Manager!

FEIZO DESIGN is a distinguished interior design firm, specialized in creating luxurious designs for high-end residential properties. We are passionate about crafting unique, timeless designs and are excited to expand our team with new talents.

Role and Responsibilities:

• Establish and maintain the office calendar to schedule client meetings and important events.
• Create an organized system for office supplies, materials, and samples to ensure efficient use and tidiness.
• Send notifications and reminders to clients regarding their project's progress and key dates.
• Oversee shipments and deliveries for furniture, samples, and other items.
• Manage the ordering of office supplies and furniture.
• Generate ideas for new display designs for the office entrance.
• Research local suppliers for catalogues and materials, creating a comprehensive library for office use.
• Connect with international suppliers for samples, catalogues, and resources to keep the office up-to-date.
• Assist the design team in sourcing 3D models and other necessary resources.

Requirements:

• Bachelor’s degree in Management or related fields.
• 0-3 years of experience, preferably in interior design or luxury sectors.
• Fast learner with strong communication skills and problem-solving capabilities.
• Ability to work independently with excellent organization skills.

We are looking for a highly motivated individual who is eager to learn and share knowledge. If you align with our vision and feel you would be a great addition to our team, we invite you to submit your CV!

Job Opening: Executive Assistant
📍 Location: Riyadh (On-site)
🕒 Availability: Immediate

We are seeking a highly professional and dependable Executive Assistant to provide direct administrative and operational support to senior leadership. This role requires strong organizational capability, discretion, and the ability to manage multiple priorities efficiently in a fast-paced, in-person work environment. This position is full-time and based on-site.

Key Responsibilities:

• Manage executive schedules, calendars, meetings, and appointments efficiently
• Coordinate internal and external meetings, including preparation and follow-up
• Handle sensitive and confidential information with the highest level of discretion
• Support day-to-day executive operations and administrative requirements
• Act as a key point of coordination between leadership, internal teams, and external stakeholders
• Ensure timely follow-up on tasks, correspondence, and action items

Key Qualifications:

• Proven experience and ability to manage schedules, meetings, and calendars professionally and efficiently
• Strong organizational and time-management skills with high attention to detail
• Excellent English communication skills (spoken and comprehension), both verbal and written
• High level of professionalism and confidentiality
• Strong coordination and follow-up skills with internal teams and external stakeholders
• Proactive, supportive, and solution-oriented mindset
• Ability to prioritize tasks and perform effectively under pressure

What We Offer:

• Full-time, in-person role with direct exposure to senior leadership
• Professional and structured work environment
• Opportunity to develop strong executive-level administrative expertise

About the Role
We are looking for a Sales Coordinator to support and optimize sales operations across assigned regions. You will ensure smooth execution of daily sales activities, maintain accurate records, and provide actionable insights for management.

Responsibilities

• Coordinate day-to-day sales operations and field team activities.
• Consolidate sales targets, performance updates, and demand requirements.
• Maintain sales records, price lists, agreements, and promotional calendars.
• Prepare weekly, monthly, and quarterly sales reports and dashboards.
• Build presentation decks for management meetings and business reviews.
• Analyze market data, distributor reports, and SKU-level trends to support decisions.
• Coordinate with distributors and internal teams on orders, stock, deliveries, and returns.
• Support trade marketing activities and POS material rollout.
• Ensure compliance with internal policies and maintain updated documentation.
• Collaborate with Supply Chain, Finance, Marketing, HR, and Customer Service.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or a related field.
• 1–2 years experience in FMCG sales coordination or support roles.
• Good command of the English language.

Your new company
Join a Top-tier regional commercial law firm with a long-standing presence in the Middle East.

Your new role
A key opportunity to provide executive-level and legal administrative support to senior lawyers, ensuring seamless day-to-day operations, efficient document management, and exceptional client service within a fast-paced legal environment.

What you'll need to succeed
- Proven experience as an executive, legal, or senior administrative secretary within a law firm or professional services environment.
- Excellent organizational skills, with the ability to manage complex calendars, prepare legal documentation, and coordinate high-level meetings.
- High attention to detail and the ability to work under pressure while maintaining accuracy.
- Excellent written & spoken English & Arabic.

What you'll get in return
- The chance to work within a respected legal practice offering exposure to high-value matters and senior stakeholders.
- A supportive environment that values discretion, professionalism, and proactive problem-solving.
- Ability to work up to 3 weeks of the year remotely.