Secretary Jobs in Saudi Arabia

• Managing and organizing records to support procurement and logistics activities.
• Preparing for meetings and ensuring that necessary information is available to participants.
• Preparing reports related to performance and operations.
• Maintaining the confidentiality of sensitive information.

• Diploma or Bachelor's degree in Business Administration or a related field.
• New graduate or 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Ability to communicate effectively both in writing and verbally.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Knowledge of SAP system is considered an additional advantage.
• Fluency in English.

• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy.
• Proactive approach to problem-solving.

💼 Job Title: Bid Specialist (Data Entry)
🕒 Required Experience: 3 to 5 years in Facilities Management Tenders

Main Tasks:

• Manage tender procedures and prepare the related documents.

• Analyze tender documents and prepare executive summaries.

• Prepare professional presentations for management.

• Communicate with clients and stakeholders.

• Manage Excel databases and report submissions.

Essential Requirements:

• Advanced proficiency in Excel (formulas, pivot tables, macros).

• Proficiency in both English and Arabic, reading and writing.

• High skills in professional email writing and document analysis.

• Ability to prepare reports and presentations.

Preferred:

• Certifications in Microsoft programs.

• Experience in database management or project management.

• Experience in accurate and organized data entry
• Proficiency in using Excel
• Good background in report preparation
• High skills in organization and arrangement
• The ability to work as part of a team and handle work pressure

• Receiving orders and processing sales orders in the system according to approved procedures and on time.
• Responding to customer and sales team inquiries promptly.
• Coordinating any out-of-stock (OOS) situations with the sales team and planning staff.
• Requesting price adjustments from the commercial marketing team with the approved prices from the business units.
• Highlighting any blocked accounts in a timely manner to the finance department and sales team.
• Bringing attention to any sales-related issues to the concerned team regarding pending or canceled orders and taking necessary actions if required.
• Making outbound calls that include cross-selling, introducing new products, and updates on customer orders.
• Receiving and responding to incoming calls regarding order status, pricing inquiries, product availability, and delivery status.
• Maintaining a strong relationship with key customers in the food services sector.
• Documenting and coordinating customer complaints.
• Being the direct point of contact for the sales team regarding any issues related to orders.
• Providing necessary feedback and reports required by management.

• Strong organizational skills
• The ability to communicate effectively with internal teams and customers
• Previous experience in customer service or sales will be an added advantage

• Saudi national.
• Age must be 25 years or older.
• At least 3 years of experience in administrative work.
• Bachelor's degree at a minimum.
• Ability to dedicate oneself to managing the association after nomination.

• Strong administrative and leadership skills.
• Ability to plan and oversee the preparation of administrative reports.
• Ensuring compliance with governance systems and regulatory requirements.

• Provide HR support and advice on policies, procedures, and best practices.
• Assist with employee relations issues and conflict resolution.
• Support recruitment processes, including vetting candidates, interviews, and issuing contracts.
• Maintain employee records, including holiday and sickness leaves.
• Assist with HR training programs and workshops.
• Enter employee data into HRIS and coordinate new hire orientations.
• Prepare HR-related documents, reports, and presentations.
• Coordinate HR events and meetings.

• 2+ years’ experience in HR roles.
• Knowledge of HR functions and KSA labour law.
• Understanding of Emiratisation and GCC employment law.
• Proficiency in HR-specific software applications.

• Maintain and update accurate employee records ensuring confidentiality.
• Assist with employee benefits administration, including health insurance and retirement plans.
• Act as the first point of contact for employee inquiries regarding HR policies and procedures.
• Prepare HR-related documents such as employment verification letters and salary certificates.
• Provide administrative support to performance management and training coordination.
• Ensure compliance with Saudi labor laws and regulations.
• Manage recruitment processes including posting job openings, screening resumes, and scheduling interviews.
• Prepare offer letters and facilitate new hire orientation.

• Bachelor's degree in Human Resources or related field.
• Minimum 3 years HR experience, preferably in the oil and gas sector.
• Strong organizational and communication skills in English and Arabic.
• Proficiency in Microsoft Office Suite and knowledge of HR best practices.

• Medical insurance.

• Maintain and update accurate employee records ensuring confidentiality.
• Assist with employee benefits administration, including health insurance and retirement plans.
• Act as the first point of contact for employee inquiries regarding HR policies and procedures.
• Prepare HR-related documents such as employment verification letters and salary certificates.
• Provide administrative support to performance management and training coordination.
• Ensure compliance with Saudi labor laws and regulations.
• Manage recruitment processes including posting job openings, screening resumes, and scheduling interviews.
• Prepare offer letters and facilitate new hire orientation.

• Bachelor's degree in Human Resources or related field.
• Minimum 3 years HR experience, preferably in the oil and gas sector.
• Strong organizational and communication skills in English and Arabic.
• Proficiency in Microsoft Office Suite and knowledge of HR best practices.

• Medical insurance.

• Accurately and efficiently enter customer data into information management systems.
• Review entered data to ensure its accuracy and completeness.
• Update customer records and files as needed.
• Adhere to deadlines for submitting reports and data.
• Conduct telephone sales and marketing for the company's products.
• Transfer and archive data from paper documents to electronic systems.

• Bachelor's degree in a relevant field.
• Good communication skills and the ability to work within a team.
• Computer skills, especially Microsoft programs.

• Professional and financial promotions.
• Comfortable and motivating work environment.
• Clear job responsibilities.
• Continuous and effective training and development.
• A supportive developmental environment and management for developmental decisions.

• Oversee daily office operations, ensuring effective management of workstations, supplies, and facilities.
• Coordinate communication and interface with internal and external stakeholders.
• Ensure compliance with company policies, including environmental sustainability efforts.
• Supervise and train office staff to provide excellent customer service.
• Manage event preparations and assist in HR-related tasks throughout the employee lifecycle.
• Monitor compliance with legal and regulatory standards affecting office operations.

• Minimum of 3 years of management or senior administrative experience in a corporate environment.
• Proven ability to manage complex administrative challenges and work under pressure.
• Strong IT skills and experience with document management systems.
• Effective interpersonal and communication skills in English; Arabic is a plus.
• Demonstrated leadership and teamwork capabilities.

• Oversee daily office operations, ensuring effective management of workstations, supplies, and facilities.
• Coordinate communication and interface with internal and external stakeholders.
• Ensure compliance with company policies, including environmental sustainability efforts.
• Supervise and train office staff to provide excellent customer service.
• Manage event preparations and assist in HR-related tasks throughout the employee lifecycle.
• Monitor compliance with legal and regulatory standards affecting office operations.

• Minimum of 3 years of management or senior administrative experience in a corporate environment.
• Proven ability to manage complex administrative challenges and work under pressure.
• Strong IT skills and experience with document management systems.
• Effective interpersonal and communication skills in English; Arabic is a plus.
• Demonstrated leadership and teamwork capabilities.

• Provide comprehensive administrative support to the General Manager and Executive Office.
• Coordinate complex international travel, meetings, agendas, and guest arrangements.
• Act as the primary liaison with internal departments, ownership, and external stakeholders professionally.
• Assist in pre-opening readiness including documentation, timeline management, and logistics coordination.
• Support key project rollouts related to brand compliance and operational readiness.
• Maintain confidentiality of sensitive business information, upholding luxury hospitality standards in all communications.
• Prepare high-level presentations and internal communications.

• Bachelor’s degree in Business Administration, Hospitality, or related field.
• Minimum 3 years of experience supporting C-level executives in luxury hospitality.
• Proven experience in hotel pre-opening projects is highly preferred.
• Fluent in English with excellent command of the Microsoft Office Suite.
• Strong interpersonal and communication skills, a refined sense of service, and discretion.

• Understanding of ultra-luxury guest expectations.
• Experience in project coordination and document control during pre-opening stages.
• A proactive, anticipatory approach with strong ownership and accountability.

• Participate in developing key objectives for administrative affairs and implementing the necessary plans and projects.
• Supervise the development of authority tables and procedures to improve service quality.
• Follow up on the needs of organizational units and meet employees' requirements for administrative services.
• Ensure the implementation of administrative regulations and instructions and follow up on their execution.
• Prepare reports that clarify achievement rates and present them to senior management.

• Bachelor's degree in Hotel Management or equivalent.
• 6 years of practical experience.
• Proficiency in Arabic and English.
• Certifications such as Microsoft Office Specialist and SHRM CERTIFIED PROFESSIONAL preferred.

• Medical insurance covering parents.
• Flexible working hours.

• Dealing with employees to answer their inquiries related to work policies, attendance, and vacations.
• Communicating with employees regarding new policies or changes affecting work.
• Ensuring compliance with all safety, quality, and environmental management policies and procedures.
• Preparing periodic reports related to human resources performance, including attendance statistics and vacation reports.
• Assisting in developing and improving human resources policies and procedures.
• Effective communication with employees and management.
• Handling employee complaints and providing appropriate solutions.
• Building positive relationships with various departments within the organization.
• Analyzing problems and making quick and effective decisions.

• Bachelor's degree or diploma in human resources or equivalent.
• A minimum of one year of experience.
• Good knowledge of labor laws and regulations related to human resources.
• Familiarity with the basics of Microsoft Office programs.
• Good spoken and written English.