Executive Assistant📣 Job Ad

Join Waad Education as an Executive Assistant to the CEO!

We are seeking a highly organized, proactive, and trusted Executive Assistant to support our CEO in this pivotal role.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization of key commitments.
• Prepare, proofread, and format reports, presentations, and correspondence for various audiences.
• Serve as the primary contact between the CEO’s office and internal teams, school leaders, and external stakeholders.
• Coordinate and prepare agendas for meetings, take minutes, and follow up on action items.
• Support the planning and execution of Board meetings by preparing documents and maintaining records.
• Handle confidential information with discretion and maintain professionalism.
• Assist with research, data collection, and preparing briefing notes.
• Track key initiatives and communicate progress effectively.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Education, or related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Prior experience in the education sector is a plus.

Key Competencies and Skills:

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and integrity in handling confidential matters.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proactive problem-solving skills.

Personal Attributes:

• Reliable and trustworthy.
• Adaptable and flexible.
• Strong interpersonal skills and a collaborative mindset.

Join our Team!
We are looking for an Executive Assistant to the General Manager at Four Seasons Hotel Jeddah Corniche. This is an exciting opportunity to be part of our team as we prepare for the grand opening of this luxurious destination.

About the Role:
As the Executive Assistant, you will report directly to the General Manager and be responsible for managing secretarial tasks and coordinating activities within the Executive Office. This includes:

• Handling appointments, transportation, and mail.
• Coordinating VIP guest bookings and experiences.
• Assisting in day-to-day operations and other general affairs as needed.

Additionally, you will be tasked with managing a complex schedule and adapting to shifting priorities. Your role is crucial in maintaining the efficiency of the Executive Office and ensuring smooth operations.

Our Ideal Candidate:
The perfect candidate will possess:

• A solid work ethic and high proficiency in Microsoft Office and Opera.
• A high level of integrity and commitment to quality.
• Cross-cultural sensitivity and a strong orientation towards customer service.
• Fluency in Arabic and English.

It is essential that candidates are eligible to work in Jeddah, Saudi Arabia.

Why Work with Us?
At Four Seasons, we believe in hiring individuals who are committed to excellence and maintaining high standards of service. Joining our team means becoming part of a world-renowned brand recognized for its quality and hospitality.
We look forward to welcoming new talent that shares our values and dedication to creating exceptional experiences.

Join Edelman as an Executive Assistant!
At Edelman, we pride ourselves on being synonymous with trust, and we're on the lookout for a highly organized, proactive, and detail-oriented Executive Assistant to provide essential administrative support to a senior executive.

About the Role
The selected candidate will serve as a trusted partner, managing a wide range of executive-level tasks:

• Manage and maintain executive schedules, including meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring agendas, materials, and follow-up actions are well prepared.
• Handle confidential information with the utmost discretion.
• Draft, review, and manage correspondence, reports, and presentations on behalf of the executive.
• Conduct research and compile information to aid in decision-making and strategic planning.
• Support the admin team in managing governmental portals.
• Assist in special projects and perform other administrative tasks as assigned.

Qualifications
Ideal candidates should possess:

• A Bachelor’s degree.
• 34 years of experience in an Executive Assistant role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• A high level of discretion and professionalism.
• Proficiency with Microsoft Office Suite.
• The ability to work independently and under pressure in a fast-paced environment.

Job Location & Benefits
Location: Riyadh, The Business District Airport Road
Working hours: 900 AM – 600 PM
We offer career development opportunities and a hybrid working module to ensure flexibility and a work-life balance.

Inclusivity
At Edelman, we encourage applicants from diverse backgrounds to apply, regardless of whether their experience aligns perfectly with every qualification.