Executive Assistant📣 Job Ad

About the Role
The Executive Assistant to the Managing Director of Area Saudi Arabia is an experienced and organized professional who plays a crucial role in ensuring the effective operation of the office. This position involves managing the daily workflow of the Managing Director, demonstrating a great attitude and a proactive approach in a dynamic work environment.

Responsibilities

• Provide executive support, maintaining confidentiality and professionalism at all times.
• Manage the MD's calendar, coordinating internal and external meetings.
• Serve as the first point of contact for stakeholders, ensuring timely communication.
• Prepare necessary reports, presentations, and materials for meetings and trips.
• Arrange travel logistics, including flights, accommodations, and transport.
• Organize internal and external meetings, ensuring all requirements are met.
• Assist with office administration tasks such as managing deliveries and welcoming visitors.

Qualifications

• Bachelor’s degree required.
• 5+ years of experience in a similar role, or 3+ years in a commercial role in Shipping or Logistics.
• Fluency in English is essential, both written and spoken.
• Advanced proficiency in PowerPoint and Excel.

Soft Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proactive problem-solving abilities and attention to detail.
• Ability to handle sensitive information discreetly.
• Adaptability to changing priorities and unexpected situations.

Join our Team!
We are looking for an Executive Assistant to the General Manager at Four Seasons Hotel Jeddah Corniche. This is an exciting opportunity to be part of our team as we prepare for the grand opening of this luxurious destination.

About the Role:
As the Executive Assistant, you will report directly to the General Manager and be responsible for managing secretarial tasks and coordinating activities within the Executive Office. This includes:

• Handling appointments, transportation, and mail.
• Coordinating VIP guest bookings and experiences.
• Assisting in day-to-day operations and other general affairs as needed.

Additionally, you will be tasked with managing a complex schedule and adapting to shifting priorities. Your role is crucial in maintaining the efficiency of the Executive Office and ensuring smooth operations.

Our Ideal Candidate:
The perfect candidate will possess:

• A solid work ethic and high proficiency in Microsoft Office and Opera.
• A high level of integrity and commitment to quality.
• Cross-cultural sensitivity and a strong orientation towards customer service.
• Fluency in Arabic and English.

It is essential that candidates are eligible to work in Jeddah, Saudi Arabia.

Why Work with Us?
At Four Seasons, we believe in hiring individuals who are committed to excellence and maintaining high standards of service. Joining our team means becoming part of a world-renowned brand recognized for its quality and hospitality.
We look forward to welcoming new talent that shares our values and dedication to creating exceptional experiences.

Join Edelman as an Executive Assistant!
At Edelman, we pride ourselves on being synonymous with trust, and we're on the lookout for a highly organized, proactive, and detail-oriented Executive Assistant to provide essential administrative support to a senior executive.

About the Role
The selected candidate will serve as a trusted partner, managing a wide range of executive-level tasks:

• Manage and maintain executive schedules, including meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring agendas, materials, and follow-up actions are well prepared.
• Handle confidential information with the utmost discretion.
• Draft, review, and manage correspondence, reports, and presentations on behalf of the executive.
• Conduct research and compile information to aid in decision-making and strategic planning.
• Support the admin team in managing governmental portals.
• Assist in special projects and perform other administrative tasks as assigned.

Qualifications
Ideal candidates should possess:

• A Bachelor’s degree.
• 34 years of experience in an Executive Assistant role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• A high level of discretion and professionalism.
• Proficiency with Microsoft Office Suite.
• The ability to work independently and under pressure in a fast-paced environment.

Job Location & Benefits
Location: Riyadh, The Business District Airport Road
Working hours: 900 AM – 600 PM
We offer career development opportunities and a hybrid working module to ensure flexibility and a work-life balance.

Inclusivity
At Edelman, we encourage applicants from diverse backgrounds to apply, regardless of whether their experience aligns perfectly with every qualification.