Administrative Specialist Jobs in Dammam

ESSA AL ANAZI SPARE PARTS CENTER CO

تسعى شركة مركز عيسى العنزي لقطع الغيار لضم مساعدة إدارية سعودية إلى فريقها.
في هذا الدور، ستكون مسؤولة عن:

التعامل مع المهام الإدارية اليومية.
إدارة الوثائق والسجلات.
تنسيق الأنشطة المكتبية والرد على رسائل البريد الإلكتروني والمكالمات.
تحديد المواعيد ودعم الإدارة بالمهام الكتابية.

متطلبات الوظيفة:

مهارات تواصل وتنظيم جيدة.
معرفة أساسية بالحاسوب.
القدرة على العمل بشكل احترافي في بيئة سريعة الوتيرة.

المؤهلات المطلوبة:

1-2 سنوات من الخبرة السابقة في مجال مشابه.
شهادة بكاليوس أو دبلوم عالي.

2-5 years

Dammam

Administrative Assistant

Althelim Integrated Services Company

Join Our Team as an Administrative Assistant!
We are looking for a dedicated and skilled Administrative Assistant to support our team at Althelim Integrated Services Company. This role is essential for enhancing our administrative operations and ensuring efficient communication within the organization.

Responsibilities:

Manage and organize administrative tasks effectively.
Track employee attendance, leaves, and other HR-related admin work.
Prepare reports and facilitate internal and external communication.

Bachelor’s degree in Business Administration or a related field.
A minimum of 2 years of experience in administration or a related position.
Excellent organizational and multitasking skills.
Strong proficiency in English (written and spoken).
Proficiency in MS Office applications (Excel, Word, Outlook).

2-5 years

Dammam

28 days ago

Administrative Assistant

Saudi Marketing Company - Farm

فرصة وظيفية رائعة كـ مساعد إداري!
تعلن الشركة السعودية للتسويق عن توفر شاغر وظيفي بمسمى مساعد إداري في قسم الاستيراد والتصدير في الدمام. نحن نبحث عن شخص متحمس ذو مهارات متعددة ليكون جزءاً من فريقنا.

المتطلبات:

دبلوم أو بكالوريوس في تخصص ذي صلة.
خبرة من سنة إلى 4 سنوات.
إجادة استخدام Microsoft Office.
مستوى جيد في اللغة الإنجليزية.
معرفة بأنظمة فسح وسابر.
مهارات تواصل عالية والتزام بالعمل.

إذا كنت تبحث عن تحدٍ جديد وانضمام إلى فريق ديناميكي، نحن نرحب بك!
للتقديم، يرجى إرسال السيرة الذاتية مع ذكر المسمى الوظيفي في عنوان البريد.

2-5 years

Dammam

7 days ago

Executive Secretary

Al Mashora Law Firm

Join our team as an Executive Secretary at Al Mashora Law Firm!

We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:

Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
Handling phone calls and emails, ensuring proper triage and responses.
Organizing and updating electronic legal files daily in the company’s system.
Preparing meeting minutes, documenting decisions and recommendations.
Coordinating with clients regarding their requirements and documents.
Following up on invoices and payments in collaboration with the finance department.
Maintaining confidentiality regarding all information and cases.
Arranging travel and external meetings as required.
Collaborating with the procurement department for administrative requests.
Assisting with HR matters related to attendance, leave, and onboarding.
Performing additional administrative tasks as required by partners or management.

Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
Previous experience in a law firm or legal environment is essential.
Proficient in computer skills (Microsoft Office).
Able to work under pressure with strong organizational skills.
Committed to professional confidentiality and accuracy.
Fluent in English, both spoken and written.

2-5 years

Dammam

about 10 hours ago

Administrative Specialist

Reinhausen GmbH

Join Reinhausen as an Administration Specialist!
Be a vital part of our team in Dammam, where you will play a crucial role in bridging core departments and ensuring operational efficiency. As the Administration Specialist (Operations Support), you will:

Manage the end-to-end billing cycle ensuring accuracy and compliance.
Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
Document workflows to support seamless operations during peak times.
Identify bottlenecks and suggest improvements in team workflows.
Manage office vendor contracts and resources.

Qualifications:
To be successful, you should bring:

4+ years of experience in an Operations or Admin role.
Expert proficiency in MS Excel with experience in ERP or accounting.
Fluency in English (B1 level or higher).
A process-oriented mindset.
Eligibility to work as a Saudi national.
Ability to start immediately.

Benefits:
We offer various benefits to support our employees, including performance bonuses, comprehensive health coverage, family support programs, and housing/transportation assistance.

2-5 years

Dammam

1 day ago

Executive Assistant

FAENA

Join FAENA as an Executive Assistant and be part of an extraordinary journey.

The FAENA Movement, rooted in art, culture, and community, is expanding into Saudi Arabia, marking a new chapter with Faena The Red Sea. This position is vital for supporting our leadership team and ensuring operational excellence.

Key Responsibilities:

Act as a trusted partner to the General Manager, managing correspondence, priorities, and follow-ups.
Curate complex schedules including meetings, travel, and VIP engagements.
Represent the General Manager with professionalism in communications.
Prepare executive-level reports and maintain meticulous records.
Coordinate leadership meetings, forums, and special events.
Assist with budget tracking and expense reporting.
Support special projects and leadership engagement activities.

If you are driven by creativity, excellence, and a passion for hospitality, we invite you to apply and help bring Faena's vision to life.

3–5 years of experience as a Personal or Executive Assistant, ideally within luxury hospitality.
Diploma or Bachelor’s degree in Business Administration, Hospitality Management, or related field.
Strong organizational skills and proficiency in Microsoft Office.
Fluent in English with strong written and verbal communication skills.
Professional and discreet when engaging with senior leadership and stakeholders.

2-5 years

Dammam

Executive Assistant

Al-Suhaimi Holding Company

Join Al-Suhaimi Holding Company as an Executive Assistant!
This is a full-time, on-site role based in Dammam, where you will be an integral part of our team, providing comprehensive executive and administrative support for our leaders.

Key Responsibilities:

Manage executive schedules and coordinate meetings.
Prepare and handle expense reports.
Assist with daily tasks to ensure seamless business operations.
Maintain records and handle communication on behalf of executives.

Join us at Al-Suhaimi Holding Company, where over eighty years of experience drives our commitment to excellence in various sectors including trading, manufacturing, and contracting.

Proficiency in Executive Administrative Assistance and general Administrative Assistance.
Experience in preparing and managing Expense Reports.
Strong skills in Executive Support and adherence to professional discretion.
Exceptional communication skills, both verbal and written.
Proven organizational skills, effective schedule management, and task prioritization.
Experience in a professional corporate environment is advantageous.
Bachelor's degree in Business Administration, Management, or a related field is preferred.
Proficiency in office software and tools.

2-5 years

Dammam

Secretary

Saudi Services For Electro Mechanic Works Co. SSEM

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

Manage schedules, appointments, and meetings.
Prepare and maintain correspondence, reports, and documents.
Handle incoming calls, emails, and other communications.
Organize and maintain physical and electronic filing systems.
Record meeting minutes and follow up on action items.
Coordinate with departments and external parties as needed.
Maintain confidentiality of company information.
Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

0-1 years

Dammam

7 days ago

Project Coordinator

Napco National

About the Role:
As a Project Coordinator at Napco National, you will play a pivotal role in overseeing various project activities while ensuring alignment with project goals. This position requires a proactive approach and the ability to work collaboratively across departments.

Key Responsibilities:

Project Scope: Assist in monitoring project scope and report any deviations to the Project Manager.
Project Timeline: Support schedule development and follow up on activity progress to ensure adherence to approved timelines.
Project Cost: Track project expenditures and update cost records to support budget monitoring.
Project Quality: Assist in implementing quality control activities by documenting inspections, tests, and reporting non-conformities.
Project Human Resources: Coordinate with internal departments for resource availability, maintain attendance and manpower records, and escalate delays or performance concerns.
Project Procurement: Follow up with suppliers for timely delivery of materials and services.
Project Communication: Maintain stakeholder lists, prepare meeting minutes, progress reports, and organize filing systems for project documentation.
Project Risk: Assist in tracking risks and documenting mitigation actions.
Project Handover: Support commissioning activities and assist in preparing for project close-out.

0-1 years

Dammam

18 days ago

Receptionist

Mountain Touch Spa

4,500 - 5,000 / Month

اللغة الإنجليزية مطلوبة لهذا الدور.

English language is required for this role.

Company Description

Mountain Touch Spa is the ultimate wellness destination focused on improving the mind, body, and spirit of our guests. Located in Dammam, our spa offers a lush experience with enchanting settings and a warm, inviting staff. Our team is devoted to providing true relaxation and calming the mind, body, and soul of every guest.

Role Description

This is a full-time on-site role for a Receptionist at Mountain Touch Spa in Dammam. The Receptionist will be responsible for phone etiquette, receptionist duties, clerical skills, communication, and customer service tasks on a day-to-day basis at the spa.

Qualifications

2:30pm - 11:30pm Working Hours
Good Positive Attitude
Phone Etiquette and Communication skills
Experience in Receptionist Duties and Clerical Skills
Strong Customer Service skills
Attention to detail and organization skills
Ability to multitask and work in a fast-paced environment
Previous experience in a spa or hospitality industry is a plus
High school diploma or equivalent

0-1 years

Madinat Al Ummal, Dammam

about 2 months ago

Receptionist

Fitness Time

انضم إلى فريقنا كموظف استقبال!
نبحث عن موظف استقبال للانضمام إلى نادي وقت اللياقة في منطقة الشاطئ في الدمام. يعمل الموظف بشكل كامل لتقديم خدمة استثنائية للأعضاء وزائري النادي.

المهام:

إدارة تسجيل دخول وخروج الأعضاء والزوار.
الرد على استفسارات الأعضاء وكذا تقديم المعلومات عن خدمات النادي.
معالجة الملاحظات والشكاوى وتوفير حلول ملائمة.
تنسيق مواعيد الخدمات الرياضية المختلفة.

المتطلبات:

مهارات تواصل قوية في التعامل مع العملاء.
قدرة على العمل تحت الضغط.
تجربة سابقة في العمل كموظف استقبال أو في خدمة العملاء تعتبر ميزة إضافية.

إذا كنت تبحث عن بيئة عمل نشطة وودية، فإن نادي وقت اللياقة هو المكان المناسب لك!

0-1 years

Dammam

Sales Coordinator

Musco Lighting