Executive Secretary

About the Role

CHINT is seeking an Executive Secretary to provide comprehensive secretarial and administrative support to the Executive Deputy General Manager. This full-time position is based in Dammam, Eastern Province, within our MV Joint Venture setup with ATC. The role is crucial for ensuring efficient scheduling, professional communication, confidential document management, and timely follow-up on management decisions across the factory’s MV manufacturing operations.

Key Responsibilities

• Manage appointments, meetings, calendars, and travel arrangements for the Executive Deputy General Manager.
• Prepare correspondence, presentations, reports, and meeting agendas.
• Record meeting minutes, maintain an action tracker, and follow up with department heads on assigned tasks and deadlines.
• Coordinate with various departments including Production, Engineering, QA/QC, HSE, Supply Chain, Sales, Finance, and HR to obtain updates and consolidate management reports.
• Organize customer visits, audits, and management meetings, including handling invitations and logistical arrangements.
• Maintain confidential records, management approvals, and an organized filing system.
• Track documents submitted for management review and confirm that all supporting information is complete.
• Support follow-up on factory priorities, including approvals, licensing, procurement, and operational activities.
• Handle incoming communications professionally and prioritize matters requiring management attention.

Required Experience

Candidates should possess 2-5 years of relevant experience in a secretarial or administrative support role, preferably within a manufacturing or industrial environment.

What CHINT Offers

• A competitive salary and benefits package.
• Support for work-life balance.
• Opportunities for professional development.