Executive assistant Jobs in Al khobar

Join the International Schools Group (ISG) as an Executive Assistant!
We are seeking a dynamic and passionate Executive Assistant to support the Superintendent's Office, enhancing our commitment to delivering exceptional customer service to our internal and external stakeholders.

Key Responsibilities:

• Demonstrate a commitment to child protection and maintain confidentiality.
• Provide comprehensive administrative and financial support to the Assistant Superintendent, which includes managing correspondence, scheduling, and preparing essential documents.
• Organize events and handle procurement for the Superintendent’s Office.
• Ensure effective communication and collaboration with principals, parents, and students.
• Coordinate travel arrangements and manage office supplies.
• Balance petty cash and monitor budgets, ensuring accurate financial records.

Qualifications and Skills:

• Bachelor’s degree in a related field (preferred).
• Proven experience in an administrative or executive assistant role.
• Proficiency in MS Office and Google Suite, with excellent writing and communication skills in English.
• Strong organizational abilities and attention to detail.

ISG is dedicated to providing a safe and collaborative learning environment. We offer a competitive salary and diverse opportunities for personal and professional development in a vibrant community. Join us in shaping the future of education in Saudi Arabia!

About the Role
This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You'll Do

• Maintaining calendars, identifying conflicts and resolving promptly
• Coordinating all meeting and travel arrangements
• Setting-up conference calls, including contacting/notifying participants
• Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
• Assisting in research projects by efficiently conducting searches of the Intranet/Internet
• Maintaining contact lists and input new business contacts into SalesForce CRM
• Assisting with new client opportunities including initial input into SalesForce and running conflict checks
• Capturing time and expenses within applicable FTI systems
• Maintaining reconciliation of Amex statements as required by Executives
• Assisting in prioritization of correspondence and phone messages
• Completing requests for deliveries, faxes and couriers
• Creating and maintaining paper and electronic files
• Organising client and employee events as and when required
• Assisting with client portal maintenance and assist with tender submissions
• Supporting with the day-to-day smooth running of the office when required

How You'll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

What You Will Need To Succeed

• Proactive and initiates projects, accepting of new assignments and challenges
• Manage multiple simultaneous projects and meet deadlines
• Ability to work in fast-paced, deadline driven environment
• Demonstrate excellent oral and written communication skills
• Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
• Perform all tasks with attention to detail and review for accuracy
• Ability to maintain confidentiality
• Proficient in Microsoft Office application

Basic Qualifications
Strong experience in administrative support. Fundamental knowledge of the consulting industry and its customary practices desired.