Executive assistant Jobs in Al khobar

About the Role
We are seeking a dedicated and highly organized Executive Assistant to join our team at Wood. In this role, you will provide general coordination and administrative support to ensure the smooth operation of departmental activities.
Key Responsibilities

• Provide general coordination and administration support including minute taking, diary management, travel arrangements, and equipment management.
• Act as a focal point for cross-functional queries including finance, procurement, IT, and Real Estate.
• Manage coordination and booking for both internal and external events.
• Coordinate the production of reports, briefing papers, and presentations.
• Maintain documents and databases.
• Provide administrative support to project teams and corporate managers as required.

Working Relationships
Internal: P&O LT, wider P&O team, Finance, Supply Chain, IT, Real Estate.
External: Vendors and visitors.
Qualifications
To be successful in this role, candidates should possess significant previous administration experience, ideally in a senior level environment. Excellent communication skills, advanced experience of Microsoft Office, attention to detail, and the ability to work on tight deadlines while prioritizing tasks in a demanding environment are essential.
About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects, and operations solutions in 60 countries, employing around 35,000 people.

Join Worley as an Executive Assistant
At Worley, a global leader in professional services for energy, chemicals, and resources, we are looking for a skilled Executive Assistant to support our senior leadership team. This role is pivotal in ensuring smooth operations and effective communication within our organization.

Responsibilities:

• Manage the executive’s calendar, meetings, and daily schedule with precision.
• Handle emails, correspondence, and communication on behalf of the executive.
• Prepare reports, presentations, and briefing materials.
• Coordinate travel arrangements, expenses, and logistical requirements.
• Track action items, deadlines, and follow-ups across projects.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal teams and external stakeholders to support smooth decision-making.
• Organize events, workshops, and executive-level meetings as needed.

Qualifications:

• Bachelor’s degree in business, administration, or related field preferred.
• Proven experience supporting senior leaders or executives.
• Strong organizational and time-management skills.
• Excellent communication skills (written and verbal).
• Proficiency in MS Office and general digital tools.
• High level of professionalism, discretion, and attention to detail.
• Problem-solver with a proactive attitude.

Why Join Us:
Worley is committed to fostering a diverse and inclusive workplace, encouraging employees to bring their true selves to work. With a focus on sustainable impact, we offer opportunities for career growth and the chance to contribute to a greener future.

Embrace your potential at Worley!

Join the Team as an Executive Assistant!
Our client in the beauty sector is seeking a skilled Executive Assistant to support the Marketing Director and ensure the smooth operation of daily activities. This role is crucial for coordinating various administrative tasks and providing clear communication between teams.

Key Responsibilities:

• Manage the Marketing Director’s calendar, meetings, and travel arrangements.
• Handle communications on behalf of the Marketing Director, both internal and external.
• Prepare reports, presentations, and correspondence as needed.
• Collect and share status updates from the teams reporting to the Marketing Director.
• Attend meetings, document minutes, and track action items.
• Coordinate with both internal departments and external partners effectively.
• Maintain confidential files and ensure the accuracy of data.
• Organize and prioritize daily tasks to support workflow.
• Assist in planning marketing activities, events, and campaigns.
• Follow up on administrative tasks assigned to you.

Qualifications:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 1-3 years of experience in administrative or executive support roles.
• Strong communication skills in both Arabic and English.
• Professional demeanor, discretion, and highly organized.
• Proficient in Microsoft Office and basic report generation.
• Able to multitask, work under pressure, and quickly adapt to changes.
• Previous experience supporting a marketing team is a plus.