Secretary Jobs in Saudi Arabia

• Support the college's vision and mission through effective administrative tasks.
• Organize schedules, appointments, and meetings for the dean or department.
• Prepare and edit official correspondence and administrative reports.
• Receive and respond to phone calls and emails professionally.
• Coordinate meetings and prepare meeting minutes.
• Maintain electronic and paper filing systems securely.
• Follow up on decisions from management and update tracking records.
• Coordinate between academic and administrative departments for smooth operation.
• Prepare and oversee schedules for official tasks and appointments.
• Manage incoming and outgoing correspondence.
• Welcome and organize meetings for visitors.
• Assist in executing academic and administrative events.
• Contribute to improving administrative services.
• Ensure confidentiality in handling information.
• Uphold the college's standards and adhere to policies.

• Bachelor's degree in Administration, Office Management, Executive Secretarial, or related field from accredited institutions.
• No less than two years of experience in secretarial or administrative tasks; experience in academic settings is preferred.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent report writing and correspondence preparation skills.
• High organizational and time management skills.
• Fluent in Arabic and English (writing and speaking).
• Strong interpersonal skills and attention to detail.
• Ability to work under pressure and in a multitasking environment.

• Complex diary management
• Scheduling meetings and travel arrangements
• Proof-reading and amending documents
• Drafting PowerPoints and pitches
• Filing documents
• Supporting the team with any administrative requests

• Managing all matter management processes
• Generating financial reports and handling matter balances
• Assisting with month-end bills and bids

• Have experience working within a Law Firm
• Have experience working in KSA
• Exhibit strong verbal and written communication skills in English (Arabic language skills are preferable)
• Be fully IT literate in Microsoft Word, Excel, and Outlook
• Be competent in using legal software

• Manage and organize daily operations using Notion (creating tasks, follow-ups, and writing clear briefs that include objectives, deliverables, and deadlines).
• Execute operational tasks on the Salla platform, including updating product pricing, reviewing settings, and operational follow-through.
• Follow up on technical support tickets with platforms and third-party providers until final resolution.
• Communicate on behalf of the CEO with customers or service providers when needed.
• Write professional content including product descriptions, customer messages, and follow-up communications in both Arabic and English.
• Utilize AI tools to improve productivity, summarization, and work organization.
• Support marketing and sales initiatives with a practical understanding of customer engagement and conversion strategies.

• Proven hands-on experience using Notion for task and operations management (mandatory requirement).
• Demonstrated experience or clear familiarity with the e-commerce industry.
• Previous experience working on the Salla platform is preferred.
• Strong technical proficiency with a foundational understanding of automation and AI tools.
• Basic experience or understanding of marketing and sales principles.
• Excellent organizational skills, precision in writing, and the ability to work under pressure.
• Fluency in both Arabic and English (written and verbal).

• Ensure efficient communication and provide excellent secretarial support for Function Heads (FHs).
• Maintain and update lists of stakeholders for effective communication.
• Organize schedules, agendas, briefing papers, and preparatory paperwork.
• Handle incoming mail management and expense claims.
• Prepare correspondence and presentation materials, ensuring timely responses.
• Manage travel arrangements and co-ordinate itineraries for FHs.
• Organize corporate hospitality events and manage budgetary aspects.
• Maintain compliance with all administrative tasks and ensure proper organization of files.

• Assist the META President with daily administrative tasks and office management.
• Coordinate critical events, maintaining an integrated calendar of commitments.
• Handle sensitive information with discretion and manage communication flow.
• Arrange meetings and ensure successful execution including logistics and documentation.
• Support travel arrangements and maintain organized records.
• Foster a collaborative team environment and contribute to office procedures.

• Bachelor’s degree in business administration or management.
• Minimum of 5 years of executive assistant experience.
• Strong communication skills in English and Arabic.
• Ability to work independently in a diverse environment.
• Proficiency in Microsoft Office Suite and solid organizational skills.

• Managing office operations, facilities, and supplier relationships.
• Ensuring compliance with local legislation and health & safety requirements.
• Supporting People & Culture (P&C) activities, recruitment, onboarding processes, and employee queries.
• Providing high-level administrative support to our Riyadh Partners.
• Managing direct reports, ensuring effective performance and training.

• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to work both independently and as part of a team.
• Experience in a matrix environment and capability to handle pressure.

• Strong English communication skills (spoken & written)
• Professional Microsoft Office skills
• Executive/administrative experience
• Ability to travel when required
• Valid Saudi driving license (mandatory)

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or Office Management is preferred.
• Experience: 1-3 years
• Ability to work in a fast-paced, customer-focused environment with attention to detail and quality.
• Proactive and results-driven approach with problem-solving and negotiation skills.
• Fluency in English and Arabic is preferred to effectively engage with a diverse client base.
• Managing schedules and coordinating appointments
• Preparing correspondence and reports
• Filing, organizing, and archiving documents
• Coordinating meetings and preparing meeting minutes

• Receiving phone calls, responding to inquiries, and directing them to the appropriate department.
• Organizing appointments and meetings and scheduling management tasks.
• Preparing and writing official correspondence, reports, and letters.
• Receiving and organizing incoming and outgoing mail and archiving it.
• Coordinating meetings and preparing halls and meeting minutes.
• Following up on task implementation and reminding of important deadlines.
• Storing and organizing paper and electronic files with complete confidentiality.
• Interacting with visitors and welcoming them professionally.
• Coordinating with different departments within the company.
• Entering data and updating records.
• Supporting management in daily and administrative tasks.
• Adhering to company policies and maintaining the confidentiality of information.

• At least two years of experience in the field of secretarial work.
• Excellent communication and follow-up skills.

• Fixed salary.
• Professional and supportive work environment.

• Act as a gatekeeper to senior executives, managing access and ensuring priorities are handled efficiently.
• Provide high-level administrative support including complex diary management and inbox control.
• Coordinate complex international travel and logistics.
• Serve as the primary liaison between senior leadership and stakeholders.
• Screen and manage emails, calls, and meetings professionally.
• Handle highly confidential information with discretion.

• Minimum 8 years’ experience supporting C-level / Executive Management in international organizations.
• Bilingual: English & Arabic (French is a strong advantage).
• Proactive, organized, and detail-oriented.
• Exceptional communication and stakeholder-management skills.

• A diploma or equivalent experience and qualifications to be familiar with secretarial tasks.
• Experience in a legal environment or law office.
• Familiarity with judicial systems such as the Najiz platform, the Muin platform, and the administrative execution platform for the Board of Grievances, and court procedures.
• Proficiency in using Microsoft Office and drafting correspondence.
• High organizational skills and commitment to confidentiality.
• Knowledge of the English language is preferred.

• Managing appointments and organizing case files, tasks, and work related to the company and its clients.
• Preparing meeting minutes and communicating with clients.
• Following up on updates and schedules related to judicial authorities.
• Archiving and organizing documents and data.

Job Title: Secretary

Location: Riyadh

Type of Work: Full-time

A major company organizing exhibitions and events is looking for a secretary

Requirements:

• Experience of no less than two years

Benefits:

• The salary will be determined after the interview
• A professional work environment and development opportunities