Secretary Jobs in Saudi Arabia

• A diploma or bachelor's degree in business administration or a related field.
• Recent graduate or has 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office programs (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Familiarity with SAP is a plus.
• Fluency in English.

• Strong communication and interpersonal skills
• Able to multitask and prioritize effectively
• Attention to detail and accuracy
• Proactive approach to problem-solving

• Managing and organizing the executive management's agenda.
• Coordinating meetings and official appointments.
• Preparing official correspondence and periodic reports.
• Receiving calls and organizing emails.
• Following up on and organizing documents and files professionally.
• Coordination between departments and upper management.
• Organizing travel, bookings, and external assignments.

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or any related field.
• At least two years of experience in the same or a similar field.
• Professional appearance and behavior.
• Ability to start work immediately (additional advantage).

• Fluency in Arabic and English, both spoken and written.
• High skills in using computers and Microsoft Office programs (Word - Excel - PowerPoint - Outlook).
• Strong organizational skills and attention to detail.
• Strong communication skills and tact in dealing with others.
• Ability to manage time and work under pressure.
• Commitment to complete confidentiality and privacy at work.

• Organizing and managing the executive director's agenda and coordinating meetings and appointments.
• Preparing and handling official correspondence, reports, and presentations.
• Coordinating between the executive director and other departments.
• Attending meetings and documenting the minutes of the meetings.
• Managing electronic and telephone correspondence with confidentiality and professionalism.
• Preparing the necessary files for meetings.
• Maintaining the confidentiality of information.
• Executing specialized tasks directed by the executive director.

• Proficiency in Microsoft Office programs.
• High organizational and time management skills.
• Outstanding written and verbal communication skills.
• The ability to work under pressure and with quick-wittedness.
• Good knowledge of the English language.

Executive Secretary

Job Summary

The executive secretary plays a pivotal role in supporting senior management and ensuring the smooth operation of daily processes. They are responsible for coordinating appointments, preparing reports, following up on internal and external communications, and supervising complex administrative tasks. They act as an effective link between management, employees, and clients, while maintaining a high level of confidentiality, accuracy, and professionalism.

Duties and Responsibilities

• Manage and organize schedules and agendas for senior management and important meetings.

• Prepare and organize official correspondence, reports, and presentations.

• Coordinate between different departments to ensure the implementation of decisions and continuous follow-up on projects.

• Receive and follow up on telephone calls and emails in a professional manner.

• Arrange and attend meetings, document meeting minutes, and distribute them to the relevant parties.

• Organize and maintain files and records (both paper and electronic) in an orderly and confidential manner.

• Perform translation tasks (if any), especially in an international technical environment.

• Contribute to planning company events and workshops.

• Follow up on travel requests and bookings for senior management when needed.

Academic Qualifications

• Bachelor's degree in Business Administration or Human Resources or any relevant field.

• Preferably holding training certifications in Office Management or Time Management or Business Correspondence.

Required Skills

• High skills in written and oral communication in both Arabic and English.

• Proficiency in using Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational skills and ability to manage priorities under work pressure.

• Good understanding of the nature of tech companies and ability to deal with a fast-changing work environment.

• Skills in preparing reports and professional presentations.

• High confidentiality in handling sensitive information.

• Quickly learn and adapt to modern technical tools and systems.

Work Experience

• Experience of no less than tech companies or multinational companies.

• Proven experience dealing with executives and senior management.

• Experience in coordinating high-level meetings and events.

• Background in project management or medium management is an additional advantage.

Personal Traits

• Accuracy and attention to detail.

• A pleasant personality and a remarkable professional presence.

• High ability to solve problems and make decisions.

• Flexibility and willingness to work outside of normal hours when necessary.

• Ability to work as part of a team while maintaining independence in completing tasks.

• Managing and organizing records to support procurement and logistics activities.
• Preparing for meetings and ensuring that necessary information is available for participants.
• Preparing reports related to performance and operations.
• Maintaining confidentiality of sensitive information.

• A diploma or bachelor's degree in business administration or a related field.
• New graduate or has 12 years of experience as an executive secretary or administrative assistant.
• Excellent organizational and time management skills.
• Ability to communicate effectively in writing and verbally.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Knowledge of SAP is a plus.
• Fluency in English.

• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy.
• Proactive approach to problem-solving.

• Managing and organizing records to support procurement and logistics activities.
• Preparing for meetings and ensuring that necessary information is available to participants.
• Preparing reports related to performance and operations.
• Maintaining the confidentiality of sensitive information.

• Diploma or Bachelor's degree in Business Administration or a related field.
• New graduate or 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Ability to communicate effectively both in writing and verbally.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Knowledge of SAP system is considered an additional advantage.
• Fluency in English.

• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy.
• Proactive approach to problem-solving.

💼 Job Title: Bid Specialist (Data Entry)
🕒 Required Experience: 3 to 5 years in Facilities Management Tenders

Main Tasks:

• Manage tender procedures and prepare the related documents.

• Analyze tender documents and prepare executive summaries.

• Prepare professional presentations for management.

• Communicate with clients and stakeholders.

• Manage Excel databases and report submissions.

Essential Requirements:

• Advanced proficiency in Excel (formulas, pivot tables, macros).

• Proficiency in both English and Arabic, reading and writing.

• High skills in professional email writing and document analysis.

• Ability to prepare reports and presentations.

Preferred:

• Certifications in Microsoft programs.

• Experience in database management or project management.

• Experience in accurate and organized data entry
• Proficiency in using Excel
• Good background in report preparation
• High skills in organization and arrangement
• The ability to work as part of a team and handle work pressure

• Receiving orders and processing sales orders in the system according to approved procedures and on time.
• Responding to customer and sales team inquiries promptly.
• Coordinating any out-of-stock (OOS) situations with the sales team and planning staff.
• Requesting price adjustments from the commercial marketing team with the approved prices from the business units.
• Highlighting any blocked accounts in a timely manner to the finance department and sales team.
• Bringing attention to any sales-related issues to the concerned team regarding pending or canceled orders and taking necessary actions if required.
• Making outbound calls that include cross-selling, introducing new products, and updates on customer orders.
• Receiving and responding to incoming calls regarding order status, pricing inquiries, product availability, and delivery status.
• Maintaining a strong relationship with key customers in the food services sector.
• Documenting and coordinating customer complaints.
• Being the direct point of contact for the sales team regarding any issues related to orders.
• Providing necessary feedback and reports required by management.

• Strong organizational skills
• The ability to communicate effectively with internal teams and customers
• Previous experience in customer service or sales will be an added advantage

• Saudi national.
• Age must be 25 years or older.
• At least 3 years of experience in administrative work.
• Bachelor's degree at a minimum.
• Ability to dedicate oneself to managing the association after nomination.

• Strong administrative and leadership skills.
• Ability to plan and oversee the preparation of administrative reports.
• Ensuring compliance with governance systems and regulatory requirements.

• Accurately and efficiently enter customer data into information management systems.
• Review entered data to ensure its accuracy and completeness.
• Update customer records and files as needed.
• Adhere to deadlines for submitting reports and data.
• Conduct telephone sales and marketing for the company's products.
• Transfer and archive data from paper documents to electronic systems.

• Bachelor's degree in a relevant field.
• Good communication skills and the ability to work within a team.
• Computer skills, especially Microsoft programs.

• Professional and financial promotions.
• Comfortable and motivating work environment.
• Clear job responsibilities.
• Continuous and effective training and development.
• A supportive developmental environment and management for developmental decisions.

• Dealing with employees to answer their inquiries related to work policies, attendance, and vacations.
• Communicating with employees regarding new policies or changes affecting work.
• Ensuring compliance with all safety, quality, and environmental management policies and procedures.
• Preparing periodic reports related to human resources performance, including attendance statistics and vacation reports.
• Assisting in developing and improving human resources policies and procedures.
• Effective communication with employees and management.
• Handling employee complaints and providing appropriate solutions.
• Building positive relationships with various departments within the organization.
• Analyzing problems and making quick and effective decisions.

• Bachelor's degree or diploma in human resources or equivalent.
• A minimum of one year of experience.
• Good knowledge of labor laws and regulations related to human resources.
• Familiarity with the basics of Microsoft Office programs.
• Good spoken and written English.