Legal Secretary📣 Job Ad

Join Clyde & Co as a Legal Secretary and be an integral part of a global law firm dedicated to providing top-notch legal support across the Kingdom of Saudi Arabia and beyond. In this role, you will be responsible for supporting Fee Earners by ensuring effective workflow management and delivering exceptional client service.

Key Responsibilities:

• Client Relationship Management: Manage production of documents, handle client communications, and support scheduling of meetings.
• Administrative: Oversee file management, compliance procedures, and assist with business development activities.
• Communication: Serve as the primary contact for Fee Earners and clients, ensuring all correspondence and actions are appropriately managed.
• Financial: Assist Fee Earners with billing tasks and manage related finance administration.
• Processing: Ensure deadlines are met and manage creation and maintenance of client information data rooms.
• Customer Service: Promote exceptional client service and regularly update stakeholders on progress.

Essential Skills & Experience:

• Advanced knowledge of document management systems
• Excellent communication and client relationship management skills
• Experience in managing client-facing tasks and priorities
• Strong team player with a positive and adaptable attitude
• Well organized, detail-oriented, and able to prioritize effectively

This position requires a strong commitment to quality client service and the ability to work effectively in a fast-paced environment. Join us in making a difference through our dedicated legal services.

Join Us as a Legal Secretary!
At Baker McKenzie, we are dedicated to providing exceptional legal services to our clients worldwide. We are currently seeking a Legal Secretary who is fluent in both Arabic and English, and is a Saudi national, to support our attorneys with essential secretarial and administrative tasks.

Main Responsibilities:

• Prepare attorneys' correspondence and legal documents as required.
• Manage attorneys' calendars and schedule meetings, travel, and seminars.
• Interact with Accounting for processing monthly bills.
• Prepare expense reports and process invoices for payment.
• Assist with travel arrangements through FCM Travel.
• Organize large volumes of email and phone calls.
• Proofread and update visual presentations.
• Foster a collaborative team environment.

Skills and Experience:

• High school diploma or equivalent; secretarial degree preferred.
• Significant experience as a legal secretary or in a professional services environment.
• Intermediate knowledge of MS Office, particularly Word, Excel, and PowerPoint.
• Ability to work independently and meet deadlines.
• Excellent verbal and written communication skills in English.

Salary: Starting from $50,000 annually.
We are committed to promoting a diverse and inclusive workplace. We value the unique backgrounds and experiences of our employees and encourage candidates from all backgrounds to apply.

Introduction to the Job:
Salman Al-Ghafili and Partners Law Firm and Consultants announce the availability of a job vacancy for the position of Legal Secretary to work within a specialized professional team.
Basic Requirements:

• A diploma or equivalent experience and qualifications to be familiar with secretarial tasks.
• Experience in a legal environment or law office.
• Familiarity with judicial systems such as the Najiz platform, the Muin platform, and the administrative execution platform for the Board of Grievances, and court procedures.
• Proficiency in using Microsoft Office and drafting correspondence.
• High organizational skills and commitment to confidentiality.
• Knowledge of the English language is preferred.

Tasks:

• Managing appointments and organizing case files, tasks, and work related to the company and its clients.
• Preparing meeting minutes and communicating with clients.
• Following up on updates and schedules related to judicial authorities.
• Archiving and organizing documents and data.

Benefits:
Professional work environment – Professional development – Salary determined according to experience.