Legal Secretary📣 Job Ad

Join Our Team
Become an essential part of Squire Patton Boggs as an Executive Legal Secretary in our Riyadh office. We are seeking a proactive and impeccably organised professional who takes pride in providing exceptional support to colleagues across the firm.

About the Role
In this varied role, your responsibilities will include:

• Full diary management and associated tasks
• Client and matter inceptions
• Supporting the full billing cycle
• Dealing with international travel arrangements
• Filing and archiving documents
• Document amendments and various administrative tasks

This position is perfect for an experienced legal secretary eager to work in a close-knit team.

Your Qualifications
To be successful in this role, you should:

• Be organised and proactive with the ability to prioritise tasks
• Have a flexible approach and a willingness to assist colleagues as necessary
• Demonstrate excellent communication skills as you will deal directly with clients
• Have a good knowledge of Microsoft Office packages and strong keyboard skills
• Possess a keen attention to detail
• Have at least 3 years of experience in a professional service firm

Experience with billing processes is a bonus. We look forward to your application!

Join a prestigious law firm as a Legal Secretary!
We are seeking an experienced Legal PA to support a team of highly regarded Partners in our Riyadh office. This is an exciting opportunity to work within a global legal firm known for its commercial success and commitment to the Middle East market.

Role Overview:
As a Legal PA, you will be the first point of contact for the Partners, providing end-to-end support and managing various tasks efficiently.

Key Responsibilities:

• Manage complex diaries and inboxes across different time zones.
• Act as a gatekeeper for the Partners, overseeing priorities and workflows.
• Liaise directly with clients and internal/external stakeholders.
• Prepare, format, and proofread legal documents and agreements.
• Handle billing, invoicing, and matter administration with precision.
• Support business development initiatives and prepare presentations.
• Coordinate travel and meetings, often on short notice.
• Ensure matters are properly opened, managed, and closed according to firm protocols.

Candidate Profile:
The ideal candidate should have:

• Proven experience as a Legal PA in a global or top-tier law firm.
• Experience in supporting Partners rather than Associates.
• Strong organizational and proactive skills.
• Excellent communication abilities for managing senior stakeholders.
• Professional demeanor, with the ability to remain calm under pressure.

Previous experience in the Middle East is a plus, but candidates with relevant global experience are encouraged to apply. This role offers long-term career development within a respected firm.

Join a Leading International Law Firm!
Charterhouse Middle East is excited to announce an opportunity for an enthusiastic Legal Secretary to join an esteemed international law firm based in Riyadh. This role is crucial for providing exceptional legal administrative support to a team of Fee Earners in a busy office environment.

Key Responsibilities:

• Complex diary management and scheduling of meetings.
• Travel arrangements and various administrative duties including proof-reading and amending documents.
• Drafting PowerPoints and pitches, filing documents, and supporting the team with admin requests.
• Undertaking matter management processes and working closely with fee earners to generate financial reports and handle matter balances.
• Assisting with month-end bills and bids.

Qualifications:

• Experience working within a Law Firm and specifically in KSA is essential.
• Professional and personable approach with exceptional organizational skills.
• Strong verbal and written communication skills in English, with Arabic language skills preferable.
• Full IT literacy in Microsoft Word, Excel, and Outlook, and competence in using legal software.

If you possess the relevant experience and skills, we welcome your application to be part of a dynamic team in a leading firm!