Legal Secretary📣 Job Ad

Join Clyde & Co as a Legal Secretary and be an integral part of a global law firm dedicated to providing top-notch legal support across the Kingdom of Saudi Arabia and beyond. In this role, you will be responsible for supporting Fee Earners by ensuring effective workflow management and delivering exceptional client service.

Key Responsibilities:

• Client Relationship Management: Manage production of documents, handle client communications, and support scheduling of meetings.
• Administrative: Oversee file management, compliance procedures, and assist with business development activities.
• Communication: Serve as the primary contact for Fee Earners and clients, ensuring all correspondence and actions are appropriately managed.
• Financial: Assist Fee Earners with billing tasks and manage related finance administration.
• Processing: Ensure deadlines are met and manage creation and maintenance of client information data rooms.
• Customer Service: Promote exceptional client service and regularly update stakeholders on progress.

Essential Skills & Experience:

• Advanced knowledge of document management systems
• Excellent communication and client relationship management skills
• Experience in managing client-facing tasks and priorities
• Strong team player with a positive and adaptable attitude
• Well organized, detail-oriented, and able to prioritize effectively

This position requires a strong commitment to quality client service and the ability to work effectively in a fast-paced environment. Join us in making a difference through our dedicated legal services.

Join Us as a Legal Secretary!
At Baker McKenzie, we are dedicated to providing exceptional legal services to our clients worldwide. We are currently seeking a Legal Secretary who is fluent in both Arabic and English, and is a Saudi national, to support our attorneys with essential secretarial and administrative tasks.

Main Responsibilities:

• Prepare attorneys' correspondence and legal documents as required.
• Manage attorneys' calendars and schedule meetings, travel, and seminars.
• Interact with Accounting for processing monthly bills.
• Prepare expense reports and process invoices for payment.
• Assist with travel arrangements through FCM Travel.
• Organize large volumes of email and phone calls.
• Proofread and update visual presentations.
• Foster a collaborative team environment.

Skills and Experience:

• High school diploma or equivalent; secretarial degree preferred.
• Significant experience as a legal secretary or in a professional services environment.
• Intermediate knowledge of MS Office, particularly Word, Excel, and PowerPoint.
• Ability to work independently and meet deadlines.
• Excellent verbal and written communication skills in English.

Salary: Starting from $50,000 annually.
We are committed to promoting a diverse and inclusive workplace. We value the unique backgrounds and experiences of our employees and encourage candidates from all backgrounds to apply.

Join a Leading International Law Firm!
Charterhouse are working with an International Law Firm based in Riyadh, who are currently looking to hire an enthusiastic Legal Secretary to join their successful team. An Arabic speaker is desirable for this role.

Role Overview:
The successful candidate will be expected to provide exceptional legal administrative support to a team of Fee Earners within a busy office environment. This includes multi-tasking workloads such as:

• Complex diary management
• Scheduling meetings and travel arrangements
• Proof-reading and amending documents
• Drafting PowerPoints and pitches
• Filing documents
• Supporting the team with any administrative requests

Additionally, this role will involve:

• Managing all matter management processes
• Generating financial reports and handling matter balances
• Assisting with month-end bills and bids

Requirements:
To be considered for this role, the candidate must:

• Have experience working within a Law Firm
• Have experience working in KSA
• Exhibit strong verbal and written communication skills in English (Arabic language skills are preferable)
• Be fully IT literate in Microsoft Word, Excel, and Outlook
• Be competent in using legal software

Join us to be a part of a reputable firm that aims to deliver excellence in legal services!