Executive Assistant📣 Job Ad

Join Tandem Search as an Executive Assistant!
We are looking for a highly organized and proactive Executive Assistant to join a leading international law firm in Saudi Arabia. This key role supports senior fee earners in a fast-paced, client-facing environment, requiring strong ownership, discretion, and the ability to manage complex priorities while ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide high-level administrative support to fee earners, including complex diary management across multiple time zones and coordination with internal and external stakeholders.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries in line with firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, building strong working relationships and supporting effective service delivery.
• Support business development activities, including research, pitch preparation, CRM updates, and event coordination.
• Assist with client onboarding, engagement letters, billing processes, WIP reviews, and coordination of invoices and disbursements.
• Draft professional correspondence, presentations, and reports, ensuring accuracy and attention to detail.
• Collaborate closely with regional teams, including Finance, BD, HR, and the KSA office, supporting wider office operations as needed.

Requirements:

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail and the ability to manage competing deadlines.
• Commercial and financial awareness, with confidence supporting billing and compliance processes.
• Advanced Microsoft Office skills and familiarity with legal systems and document management tools.
• Excellent communication skills in English and Arabic.
• Proactive, adaptable, and resilient, with a collaborative mindset and high level of discretion.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

Join Our Team as an Executive Assistant Office Manager

As an Executive Assistant Office Manager at Tamkeen Almutahida I TABSCO, you will play a pivotal role in providing high-level administrative and organizational support to senior management. Your expertise will ensure the efficient and professional execution of daily business operations.

Key Duties and Responsibilities:

• Manage and organize daily office operations and oversee administrative activities.
• Coordinate and schedule meetings, prepare agendas, record meeting minutes, and follow up on the implementation of decisions.
• Handle official correspondence, emails, and administrative reports.
• Follow up with different departments to ensure compliance with operational plans and timelines.
• Organize and archive physical and electronic files and documents with strict confidentiality.
• Coordinate and communicate with external parties (clients, suppliers, partners).
• Accompany senior management on official visits and business trips inside and outside the Kingdom when required.
• Prepare periodic reports for senior management on performance and workflow.
• Provide simultaneous and written translation between Arabic and English during meetings, calls, and official engagements.
• Translate official correspondence, reports, presentations, and administrative contracts accurately and professionally.
• Review and proofread translated materials to ensure linguistic accuracy and correct professional terminology.
• Support senior management in communication with international clients and partners.
• Perform any other tasks assigned by management.

Required Qualifications:

• Bachelor’s degree in business administration or a related field.
• Minimum of 3–5 years of experience as an Office Manager or Executive Assistant.
• Full professional proficiency in Arabic and English (speaking, writing, and translation) – very important.
• Strong organizational skills with the ability to manage time and handle multiple tasks efficiently.
• Excellent computer skills and proficiency in Microsoft Office applications – very important.
• Strong communication skills and the ability to deal with various managerial levels.
• High level of professionalism, confidentiality, and good judgment.
• Willingness to travel and flexibility in working hours.

Personal Skills (Very Important):

• Highly organized with strong leadership qualities.
• Strong problem-solving and decision-making abilities.
• High attention to detail and accuracy.
• Ability to work under pressure and within a team environment.
• Ability to deal professionally with senior executives and high-level stakeholders.

Join the Public Investment Fund (PIF) as an Executive Assistant!
PIF is seeking a dedicated Executive Assistant to provide comprehensive executive and administrative support to our senior management teams. This role is critical in ensuring seamless daily operations while facilitating effective communication with both internal and external stakeholders.

Key Responsibilities:

• Execute administrative tasks including scheduling, managing diaries, making travel arrangements, and keeping records.
• Prepare meeting materials, agendas, and briefings, ensuring organized discussions and timely follow-ups on action items.
• Draft, review, and proofread correspondence, presentations, and other critical documents to align with organizational standards.
• Assist in planning and tracking ad-hoc projects, ensuring timely completion and effective reporting.
• Coordinate onsite and off-site meetings and ensure distribution of materials to participants ahead of time.
• Compile minutes of meetings to ensure accurate documentation of decisions and action points.
• Support event planning and execution for seminars and conferences, contributing to successful gatherings.
• Maintain confidentiality regarding sensitive information and foster trust within PIF operations.

Qualifications:

• Bachelor’s degree in Business Administration or relevant field.
• 4+ years of experience in a similar role.
• Relevant certifications such as CAP, CEA, or PMP are a plus.

Personal Competencies:

• Excellent written and verbal communication skills, able to influence stakeholders.
• Strong organizational and project management skills.
• Capacity to adapt to changing business needs and motivate others towards common goals.