Secretary

Tasks and Responsibilities:

• Managing and coordinating schedules and meetings.

• Receiving phone calls and directing them to the relevant departments.

• Preparing and writing official correspondence, reports, and presentations.

• Organizing and archiving files and documents in an organized and confidential manner.

• Welcoming visitors and providing hospitality and organizing their appointments.

• Organizing and booking travel and transfers when needed.

• Ensuring that office supplies are available and organizing the necessary requests.

• Preparing meeting minutes and distributing them to the concerned parties.

• Performing any other tasks assigned by the direct manager.

Required Qualifications:

• Diploma degree in management, secretarial, or any related field.

• Previous experience of not less than [12] years in the field of secretarial or administrative support.

• Proficiency in using Microsoft Office programs (Word, Excel, Outlook, PowerPoint).

• Strong communication skills.

• Ability to organize time and adhere to deadlines.

• High interpersonal skills and confidentiality in work.

• English language skills in speaking and writing.

• Manage schedules, appointments, and travel arrangements.
• Prepare and draft official letters, memos, and reports professionally.
• Maintain confidentiality of sensitive information.
• Organize meetings, prepare agendas, and take detailed minutes.
• Handle correspondence and incoming communication efficiently.
• Follow up on tasks and ensure deadlines are met.
• File and retrieve documents and reference materials.
• Coordinate with internal departments and external clients.

• Saudi nationality (mandatory).
• Proven experience as an Executive Secretary or in a similar administrative role.
• Prior experience in the construction or contracting sector is preferred.
• Excellent knowledge of office management systems and procedures.
• Strong written and verbal communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite.
• Ability to write and format formal letters professionally.
• Strong organizational and time-management skills.