Secretary

Tasks and Responsibilities:

• Managing and coordinating schedules and meetings.

• Receiving phone calls and directing them to the relevant departments.

• Preparing and writing official correspondence, reports, and presentations.

• Organizing and archiving files and documents in an organized and confidential manner.

• Welcoming visitors and providing hospitality and organizing their appointments.

• Organizing and booking travel and transfers when needed.

• Ensuring that office supplies are available and organizing the necessary requests.

• Preparing meeting minutes and distributing them to the concerned parties.

• Performing any other tasks assigned by the direct manager.

Required Qualifications:

• Diploma degree in management, secretarial, or any related field.

• Previous experience of not less than [12] years in the field of secretarial or administrative support.

• Proficiency in using Microsoft Office programs (Word, Excel, Outlook, PowerPoint).

• Strong communication skills.

• Ability to organize time and adhere to deadlines.

• High interpersonal skills and confidentiality in work.

• English language skills in speaking and writing.

A requirement at Dhari Al-Bassam Law Firm and Legal Consultations for a Secretary / Remote Worker (Temporary Work) or Part-Time (Temporary Work) in the city of Khobar, with the following required skills:

Basic Skills
1- Time Management: Organizing appointments and tasks efficiently.
2- Effective Communication: Strong written and verbal skills in both Arabic and English, especially in formal writing.

Technical Skills
1- Proficiency in Office Programs: such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
2- Email Management: Organizing and managing emails effectively, with the ability to use tools like Outlook.
3- Use of Collaboration Tools: such as Microsoft Teams, Slack, Trello, or Asana.

Organizational Skills
1- Document Coordination: Ability to organize files and documents professionally, with knowledge of digital archiving methods.
2- Report Preparation: Writing accurate and useful reports, with the ability to analyze data.
3- Project Management: Tracking project progress and ensuring deadlines are met.

Personal Skills
1- Flexibility: Ability to adapt to changes and pressures.
2- Attention to Detail: Precision in work and a commitment to delivering high quality.
3- Ability to Work Independently: Completing tasks without direct supervision (initiative), with strong organizational skills.

Additional Skills
1- Research Skills: Ability to quickly search for necessary information.
2- Cultural Traits: Respect for local customs and traditions, and ability to deal with a diverse range of people.

Distinct Additional Skills
1- Knowledge of Digital Marketing: Understanding the fundamentals of digital marketing and social media.