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About the Job:
The CEO Personal Assistant & Office Administrator plays a critical role in supporting the CEO in day-to-day executive, administrative, and organizational functions, acting as a first point of contact. This position ensures the smooth running of the CEO’s office by managing communications, coordinating internal and external stakeholders, preparing executive documentation, and overseeing the general administration of the corporate office. The ideal candidate is proactive, detail-oriented, highly organised, and able to operate in a fast-paced environment typical of logistics, industrial development, and special economic zone operations.

Key Responsibilities:

• Manage and optimise the CEO’s calendar, appointments, meetings, travel itineraries, and logistics.
• Take notes and write minutes during meetings.
• Prepare briefing packs, presentations, reports, and follow-up notes for CEO engagements.
• Gatekeep and manage communication on behalf of the CEO (emails, phone calls, visitors).
• Coordinate CEO interactions with internal senior management, external partners, government authorities, clients, consultants, and vendors.
• Track and follow up on action items, decisions, and deadlines to ensure timely completion.
• Support the CEO in confidential tasks, strategic initiatives, and special assignments.
• Collate and file expenses.

Experience & Qualifications:

• Bachelor’s degree in business administration, management, communications, or related field.
• 5+ years of experience as an Executive Assistant / PA to senior leadership; experience in logistics, real estate development, industrial zones, or government entities is a strong advantage.

Skills:

• High level of professionalism, confidentiality, and integrity.
• Exceptional organization and time management skills.
• Ability to prioritize and multitask under pressure.
• Strong interpersonal skills and stakeholder management capabilities.
• Proactive, solution-oriented mindset.
• Strong attention to detail with excellent document preparation skills.
• Excellent command of written and spoken English; Arabic proficiency is a plus.