Secretary Jobs in Saudi Arabia

• Provide administrative support to ensure efficient operation.
• Assist in the scheduling of meetings and maintain calendars.
• Organize and coordinate office procedures.
• Prepare reports and documentation as required.

• Bachelor's degree in Business Administration or a related field.
• Minimum two years of relevant experience.
• PMP certification is required.

• Flexible working hours.
• Training courses provided for skill enhancement.

• Coordinate daily HR and personnel activities for site employees and workers.
• Maintain employee records, files, and manpower data at the site office.
• Assist in onboarding and mobilization processes of new employees.
• Monitor employee attendance, timesheets, and leave records.
• Prepare and submit regular manpower reports.
• Maintain records of iqama, passports, visas, and medical insurance.
• Ensure compliance with Saudi Labor Law and Aramco project requirements.
• Support recruitment efforts for urgent site manpower needs.

• Arrange travel, transportation, and accommodation for staff, contractors, and visitors.
• Manage service requests with vendors (transport companies, housing providers, relocation services).
• Track and follow up on deliveries, shipments, and service contracts.
• Monitor inventory and supplies for HR and office needs.
• Coordinate with procurement for requisitions, purchase orders, and payments related to services.
• Ensure smooth interface between HR, administration, and operational departments.
• Maintain confidential handling of all personnel and company information.
• Ensure compliance with safety work practices and hazardous work regulations.
• Encourage reporting of near misses, unsafe conditions and acts.
• Participate in safety audits and attend scheduled training.
• Support company events, training sessions, and workshops.

• Minimum 5 years’ experience in Oil & Gas maintenance (High School) OR Minimum 3 years’ experience (Diploma).
• Well organized and proactive with excellent communication skills.
• Proven leadership skills in large organizations.
• Maturity of judgment under pressure with problem-solving ability.
• Aptitude for achieving business results in a multi-cultural environment.

Job Announcement – A Special Opportunity for People with Determination! 💼
Wahat Sadaf Logistics Company announces the availability of a data entry position specifically for people with determination, according to the following details:
🔹 Job Title: Data Entry
🔹 Salary: 4400 Riyals
🔹 Required Qualifications:
✅ Proficiency in using computers and Office programs (Word, Excel)
✅ Speed and accuracy in data entry
✅ Ability to work flexibly within a team
🔹 Benefits:
🌟 Fixed salary of 4000 Riyals
🌟 Comfortable and supportive work environment for people with disabilities
🌟 Opportunities for development and training
📍 Work location: Al Qassim
📩 To apply: Please send your CV to [Email/WhatsApp Number] with the subject “Data Entry – People with Determination”
Email: a@*******************
✨ Join us now and be part of our successful team! 🚀

• Serve as the primary point of contact between the president and internal and external stakeholders, handling correspondence, emails, and phone calls professionally and promptly.
• Plan and coordinate meetings and appointments, including preparing agendas and necessary materials, and ensuring all participants are informed and prepared.
• Take accurate and concise minutes of meetings and distribute them to attendees.
• Manage travel arrangements for the executive team, including itineraries, accommodations, and transportation.
• Prepare and review documents, reports, presentations, and spreadsheets as needed.
• Follow up on action items for timely execution.
• Organize and prioritize tasks for efficient time management and workflow.
• Perform additional related duties as assigned.

• Bachelor's degree in business administration or a related field.
• At least 4 years of experience in a similar role.
• Proven experience in executive administrative assistance, with expertise in managing calendars and scheduling.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Fluency in Arabic and English.
• Proficiency in MS Office.

• Coordinate with Sales & Support functions for day-to-day sales and month closing activities.
• Assist in the preparation of Advance Tax Proforma & LC documents.
• Manage the complete approval process for sales support activities.
• Collaborate with the sales team on Sales & Demand forecast planning.

• 4-5 years of relevant experience in a similar industry.
• Proficiency in SAP/ERP Systems, MS Excel, and PowerPoint.
• Excellent communication and interpersonal skills.
• Fluency in English & Arabic.

• Sales Support: Conduct initial customer outreach, prepare and send quotations, and follow up on orders and inquiries.
• Customer Interaction: Serve as the first point of contact for customer inquiries about products, pricing, and documentation.
• Administrative Tasks: Assist with price list updates, maintain accurate records, and support tender submissions.
• Market Awareness: Gather customer feedback and keep the sales team informed about market trends.
• Collaboration: Work with Sales Managers and internal teams to meet sales KPIs.

• Diploma or Bachelor’s degree in Business, Marketing, Engineering, or a related field.
• 0–2 years of experience in sales or customer support preferred.
• Excellent communication skills in Arabic and English.
• Familiarity with CRM systems (SAP/Salesforce) is a plus.
• Strong organizational skills and a problem-solving mindset.

• Receive documents from CSD officers and sort them according to seriality (canceled pick slips, gate pass, invoices, and credit notes).
• Attach all RTV’s with the corresponding credit notes and provide copies on a weekly basis for sales and accounting teams.
• Update the receipt invoice in the JDE system using Invoice control application.
• Store all paperwork in designated places to secure important documents.
• Handle all requests to access files and maintain logs of borrowed papers.
• Follow policies and confidentiality guidelines to safeguard data and information.

• Executive & Administrative Support: Manage the MD’s schedule, organize meetings, prepare agendas, and document meeting minutes.
• Office Coordination & Business Reporting: Support regional office activities and prepare internal reports.
• Communication & Stakeholder Management: Coordinate communications with headquarters, regional offices, and key partners.
• Meetings, Events & Executive Logistics: Organize management meetings and coordinate travel arrangements.
• Governance, Compliance & Risk Coordination: Assist in compliance activities and document management.
• Cross-Functional & Operational Coordination: Liaise with internal departments to follow up on MD priorities.

• Bachelor in Administration or Commercial training.
• Excellent writing and presentation skills in English (Arabic is beneficial).
• Proficiency in Microsoft Office applications.
• Experience in a similar role is a must.

• Contribute to developing administrative service standards and ensure they are consistently met.
• Support the integration and performance of new administrative staff within the medical department.
• Promote and profile hospital services to patients, referrers, and the public.
• Perform secretarial duties including drafting correspondence, scheduling appointments, and managing the Chief Medical Officer's calendar.
• Coordinate communications and ensure timely scheduling of priority meetings with Senior Leadership.
• Prepare agendas and minutes for meetings, and respond to departmental inquiries.
• Assist with daily administrative tasks as directed by the Chief Medical Officer.

• Bachelor’s Degree or Diploma in a relevant field.
• 3 years of experience in a similar role within an acute healthcare setting.

• Government & Regulatory Compliance: Manage activities on Saudi government portals, ensure timely processing of permits and visa renewals, and maintain records for audits.
• Administrative Operations: Oversee day-to-day office administration and coordinate with HR for onboarding and transfers.
• Financial & Reporting Support: Monitor budgets, prepare reports on compliance and operational efficiency.
• Stakeholder Coordination: Liaise with teams and authorities to resolve administrative issues.

• Bachelor’s degree in Business Administration or related field.
• 5–7 years of experience in administration, preferably in shipping or logistics.
• Strong knowledge of Saudi labor laws.
• Fluency in English and Arabic.

• Correspondence Management:
  • Manage letters and emails, ensuring a timely response or forwarding to the appropriate authorities.
  • Draft official letters, management reports, and internal memos.
• Meeting Coordination:
  • Organize agendas, schedule meetings, and prepare minutes.
  • Ensure all required documents and presentations are available prior to meetings.
• Time and Appointment Management:
  • Organize the Executive Director's agenda and maintain a schedule of appointments.
  • Follow up on commitments and remind management as necessary.
• File Organization:
  • Establish an effective archiving system for both paper and electronic files.
  • Ensure confidentiality and easy retrieval of documents.
• Visitor and Call Service:
  • Welcome visitors and provide appropriate support.
  • Answer and direct phone calls professionally.
• General Administrative Support:
  • Prepare PowerPoint presentations, spreadsheets, and periodic reports.
  • Facilitate communication between senior management and employees.

• Educational Qualifications: Diploma or Bachelor's degree in Business Administration or equivalent.
• Experience: At least one year of experience as an Executive Secretary or equivalent.
• Skills:
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite.
  • Ability to manage time effectively and prioritize tasks.
  • Maintain confidentiality of sensitive information.
  • Tactful and professional demeanor in all interactions.

• Arrange travel, transportation, and accommodation for staff, contractors, and visitors.
• Manage service requests with vendors, including transportation and housing providers.
• Track and follow up on deliveries, shipments, and service contracts.
• Monitor inventory and supplies for HR and office needs.
• Coordinate with procurement for requisitions, purchase orders, and payments related to services.
• Ensure compliance with safe work practices and provide support in safety audits.
• Participate in company events, training sessions, and workshops.

• Minimum 5 years’ experience in Oil & Gas maintenance for high school graduates, or minimum 3 years’ experience with a diploma.
• Excellent organizational and proactive communication skills.
• Proven leadership capability in large organizations.
• Ability to maintain confidentiality and handle information responsibly.
• Experience working in a multicultural environment.