Secretary Jobs in Saudi Arabia

• Oversee and coordinate administrative operations within the factory, ensuring alignment with technical and logistics departments.
• Organize work schedules and monitor employee attendance and timekeeping.
• Manage employee files, leave records, and administrative reports.
• Prepare and print daily and monthly reports related to production and administration.
• Coordinate with suppliers and contractors to meet the factory’s office and operational needs.
• Contribute to the development of administrative procedures and the improvement of operational efficiency.
• Support senior management with any required organizational or logistical tasks.

• Bachelor's degree in Business Administration or a related field.
• Minimum of 3 years of administrative experience, preferably in a factory or industrial facility.
• Proficiency in Arabic and English, both spoken and written.
• Strong computer skills, particularly in Microsoft Office (Word, Excel, Outlook).
• Ability to work under pressure and efficiently manage priorities.

• Executive Support & Administration:
  • Manage the Chairman’s bilingual schedule, correspondence, and documentation in both English and Arabic.
  • Draft, review, and translate professional communications (emails, reports, presentations) between Arabic and English as needed.
  • Handle confidential matters with the highest level of discretion.
  • Ensure timely follow-up on tasks and priorities across multiple business interests.
• Communication & Coordination:
  • Act as the primary bilingual liaison between the Chairman and internal/external stakeholders.
  • Prepare agendas, minutes, and summaries in both English and Arabic for meetings.
  • Communicate effectively with government bodies, international partners, and business executives.
  • Facilitate seamless cross-cultural communication.
• Project & Business Support:
  • Provide bilingual support for contracts, memorandums, and reports.
  • Conduct research and prepare briefing materials in English and Arabic.
  • Support project tracking, ensuring alignment with deadlines and deliverables.
  • Support in vendor registration.
• Travel & Event Management:
  • Arrange bilingual documentation for visas, travel itineraries, and accommodations.
  • Coordinate logistics for local and international meetings, conferences, and corporate events for both Mr. Almoosa and his family.
• Strategic & Analytical Support:
  • Assist in preparing business briefs, executive summaries, and talking points for meetings.
  • Monitor key industry news and provide summaries relevant to the Chairman’s business interests.
  • Help in prioritizing opportunities, partnerships, and strategic tasks.
• Stakeholder & Relationship Management:
  • Act as the Chairman’s representative in certain communications with government, private sector, and international partners.
  • Maintain a strong network of contacts on behalf of the Chairman and follow up on relationship management.
  • Ensure smooth coordination with VIP visitors and dignitaries.
• Digital & Technology Proficiency:
  • Manage digital tools such as project trackers (Asana, Trello, or similar).
  • Handle video conferences, webinars, and hybrid meetings.
  • Maintain secure digital filing systems and archiving in Arabic & English.
• Professional Development & Representation:
  • Prepare polished presentations in Arabic & English for conferences or internal reviews.
  • Ensure brand alignment and professionalism in all communications.
• Personal Assistance:
  • Oversee some personal scheduling and family coordination if authorized.
  • Manage personal travel and high-level hospitality arrangements.

• Education: Bachelor’s degree in Business Administration, Management, or related field.
• Experience: Minimum 5 of proven experience supporting C-level executives.
• Languages: Fluency in Arabic and English (reading, writing, and speaking) is mandatory.

• Professional translation and drafting skills between Arabic & English.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking ability.
• Excellent interpersonal skills with cultural sensitivity.
• Ability to manage confidential matters with discretion.

• Professional, polished, and highly presentable.
• Bilingual communicator with cross-cultural fluency.
• Flexible, proactive, and detail-oriented.
• Strong problem-solving and decision-making skills.
• Reliable, trustworthy, and discreet.

• Competitive salary package based on experience.
• Housing allowance, transportation allowance, and medical insurance.
• Annual leave and travel benefits.
• Performance-based bonus opportunities.

• Executive Support & Administration:
  • Manage the Chairman’s bilingual schedule, correspondence, and documentation in both English and Arabic.
  • Draft, review, and translate professional communications (emails, reports, presentations) between Arabic and English as needed.
  • Handle confidential matters with the highest level of discretion.
  • Ensure timely follow-up on tasks and priorities across multiple business interests.
• Communication & Coordination:
  • Act as the primary bilingual liaison between the Chairman and internal/external stakeholders.
  • Prepare agendas, minutes, and summaries in both English and Arabic for meetings.
  • Communicate effectively with government bodies, international partners, and business executives.
  • Facilitate seamless cross-cultural communication.
• Project & Business Support:
  • Provide bilingual support for contracts, memorandums, and reports.
  • Conduct research and prepare briefing materials in English and Arabic.
  • Support project tracking, ensuring alignment with deadlines and deliverables.
  • Support in vendor registration.
• Travel & Event Management:
  • Arrange bilingual documentation for visas, travel itineraries, and accommodations.
  • Coordinate logistics for local and international meetings, conferences, and corporate events for both Mr. Almoosa and his family.
• Strategic & Analytical Support:
  • Assist in preparing business briefs, executive summaries, and talking points for meetings.
  • Monitor key industry news and provide summaries relevant to the Chairman’s business interests.
  • Help in prioritizing opportunities, partnerships, and strategic tasks.
• Stakeholder & Relationship Management:
  • Act as the Chairman’s representative in certain communications with government, private sector, and international partners.
  • Maintain a strong network of contacts on behalf of the Chairman and follow up on relationship management.
  • Ensure smooth coordination with VIP visitors and dignitaries.
• Digital & Technology Proficiency:
  • Manage digital tools such as project trackers (Asana, Trello, or similar).
  • Handle video conferences, webinars, and hybrid meetings.
  • Maintain secure digital filing systems and archiving in Arabic & English.
• Professional Development & Representation:
  • Prepare polished presentations in Arabic & English for conferences or internal reviews.
  • Ensure brand alignment and professionalism in all communications.
• Personal Assistance:
  • Oversee some personal scheduling and family coordination if authorized.
  • Manage personal travel and high-level hospitality arrangements.

• Education: Bachelor’s degree in Business Administration, Management, or related field.
• Experience: Minimum 5 of proven experience supporting C-level executives.
• Languages: Fluency in Arabic and English (reading, writing, and speaking) is mandatory.

• Professional translation and drafting skills between Arabic & English.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking ability.
• Excellent interpersonal skills with cultural sensitivity.
• Ability to manage confidential matters with discretion.

• Professional, polished, and highly presentable.
• Bilingual communicator with cross-cultural fluency.
• Flexible, proactive, and detail-oriented.
• Strong problem-solving and decision-making skills.
• Reliable, trustworthy, and discreet.

• Competitive salary package based on experience.
• Housing allowance, transportation allowance, and medical insurance.
• Annual leave and travel benefits.
• Performance-based bonus opportunities.

We are seeking a highly organized and professional Secretary to provide comprehensive administrative support to our executive team. The ideal candidate will be responsible for managing calendars, coordinating meetings, handling correspondence, preparing reports, maintaining filing systems, and ensuring smooth office operations. Key responsibilities include screening phone calls, arranging travel arrangements, managing office supplies, taking accurate minutes during meetings, and acting as a first point of contact for internal and external stakeholders.

• Oversee daily office operations, manage workstations, and ensure efficient resource allocation.
• Prepare communications for internal and external stakeholders.
• Collaborate with department heads to enhance efficiency and service delivery.
• Manage reception and administrative shifts, ensuring excellent customer service.
• Assist with event preparations and coordinate travel and accommodation for staff.
• Ensure compliance with firm policies and manage regulatory issues impacting operations.
• Conduct training and supervise administrative personnel.
• Maintain training records and ensure all staff complete mandatory training.

• At least 3 years of management or senior administrative experience in a corporate environment.
• Proficient in IT, with experience in document management systems.
• Excellent interpersonal and communication skills in English; Arabic is desirable.
• Proven leadership abilities and the capacity to work independently and as part of a team.

• Executive Support: Serve as the primary contact for the General Manager, manage schedules, prepare reports, and maintain confidentiality.
• Office Management: Oversee daily office operations, ensure compliance, manage supplies, and maintain filing systems.
• Guest Relations: Assist with VIP guests, handle inquiries, and align administrative tasks with luxury standards.
• HR Coordination: Support staff scheduling, onboarding, and employee engagement initiatives.
• Financial Support: Assist with financial tasks, manage invoices, and oversee procurement processes.
• Event Coordination: Organize and support executive meetings and events.
• IT Support: Manage office communications and maintain digital records.
• Safety Standards: Apply quality controls to ensure a safe work environment.
• Continuous Improvement: Identify opportunities for process improvements.

• Bachelor’s degree in business administration or a related field preferred.
• 5+ years of experience in office management or hospitality administration.
• Strong proficiency in Microsoft Office, excellent communication skills in Arabic and English.
• Ability to handle confidential information with discretion.
• Organizational skills and ability to work under pressure.

• HR Documentation: Maintain confidentiality and compliance while handling personnel records and processing HR documents like contracts.
• Employee Data Management: Update HR databases and process changes in employee status and benefits.
• Employee Relations Support: Respond to inquiries regarding HR policies and address employee concerns.
• Social Insurance Management: Prepare documentation for social insurance, ensuring timely processing.
• Asset Management: Manage the delivery and return of office equipment to ensure proper documentation.
• Reporting and Data Analysis: Generate HR reports to track employee trends and metrics.
• Policy Compliance: Ensure adherence to labor laws while communicating HR policies.

• Bachelor’s degree in business administration or a related field.
• 12 years of proven experience in HR administration.
• Strong attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Knowledge of labor laws and employee benefits.

• Administer and manage tasks for R&D teams
• Oversee facility management and support across 2 sites and 6 laboratory buildings
• Manage housekeeping duties
• Handle mail and samples in coordination with couriers
• Coordinate logistics for testing samples at different locations
• Engage with governmental organizations for necessary product certifications
• Organize and manage internal and external events

• Provide secretarial support including typing, minute taking, and organizing departmental meetings.
• Manage phone inquiries and messages from patients, doctors, and representatives.
• Coordinate daily administrative operations of the Office of the Chief of Medical Staff.
• Maintain a filing system for easy access to documents, treating all information with confidentiality.
• Assist in departmental scheduling and report preparation.
• Oversee the maintenance of office supplies and equipment.
• Complete administrative tasks related to departmental committees.

• Master the English language; all work will be conducted in English.
• Strong proficiency in Excel, including preparing financial reports, follow-up reports, and monthly analysis.
• Experience using AutoCAD for reviewing and assisting in floor plans and technical layouts.
• Assist the Operations Manager in planning, organizing, and executing exhibitions.
• Support in floor marking for each show and checking floor plans.
• Help in decision-making for office activities such as production, resale, and resource allocation.
• Coordinate with departments to ensure high-quality task execution under manager’s supervision.
• Deliver projects assigned by the Exhibition Operations Manager.
• Oversee presentation standards of exhibitions and report faults/maintenance issues.
• Assist in planning, managing, and controlling budgets for exhibition operations and logistics.
• Develop innovative and cost-efficient operational solutions.
• Monitor and control expenditures within business plan limits.
• Liaise with contractors and suppliers to ensure quality services.
• Follow and implement company policies and procedures.
• Seek continuous self-development and, if applicable, support subordinate development.
• Perform any other duties assigned by the Department Head.

• Diploma required; Bachelor’s degree in Management Operations, Business Administration, or related field is preferred.
• Proficiency in Excel (financial & analytical reports).
• Knowledge of AutoCAD.
• Fluency in English (spoken and written).
• Previous experience in exhibitions or operations support is an advantage.

• Master the English language; all work will be conducted in English.
• Strong proficiency in Excel, including preparing financial reports, follow-up reports, and monthly analysis.
• Experience using AutoCAD for reviewing and assisting in floor plans and technical layouts.
• Assist the Operations Manager in planning, organizing, and executing exhibitions.
• Support in floor marking for each show and checking floor plans.
• Help in decision-making for office activities such as production, resale, and resource allocation.
• Coordinate with departments to ensure high-quality task execution under manager’s supervision.
• Deliver projects assigned by the Exhibition Operations Manager.
• Oversee presentation standards of exhibitions and report faults/maintenance issues.
• Assist in planning, managing, and controlling budgets for exhibition operations and logistics.
• Develop innovative and cost-efficient operational solutions.
• Monitor and control expenditures within business plan limits.
• Liaise with contractors and suppliers to ensure quality services.
• Follow and implement company policies and procedures.
• Seek continuous self-development and, if applicable, support subordinate development.
• Perform any other duties assigned by the Department Head.

• Diploma required; Bachelor’s degree in Management Operations, Business Administration, or related field is preferred.
• Proficiency in Excel (financial & analytical reports).
• Knowledge of AutoCAD.
• Fluency in English (spoken and written).
• Previous experience in exhibitions or operations support is an advantage.

• Manage the calendar of the Managing Partner/General Manager, scheduling meetings and appointments.
• Welcome clients and handle calls/emails, organizing in-person and virtual meetings.
• Assist with case file management and ensure all documents are organized and e-archived.
• Follow up on court dates via the Najiz platform and update internal calendars.
• Draft official correspondence in both Arabic and English.
• Prepare simple contracts and client forms, gathering required documents from clients.
• Coordinate travel, meetings, and venue bookings for office events.
• Manage incoming/outgoing communication and handle basic office needs.
• Support HR tasks including attendance tracking and interview scheduling.

• Diploma or bachelor’s degree in a relevant field.
• 3 to 5 years of experience as an Executive Secretary, preferably in a law firm.
• Strong command of Arabic and English, both spoken and written.
• Excellent computer skills, including proficiency in Microsoft 365 or Google Workspace.
• Familiarity with Najiz platform and basic legal document types is a plus.
• High level of organization and multitasking ability.
• Professional presence and commitment to confidentiality.

• A dynamic work environment in a leading law firm.
• Opportunities for professional growth and development.
• A chance to be part of a committed team delivering high-quality legal services.

• Manage daily correspondence and communications (both internal and external).
• Organize schedules, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and follow ups on executive decisions.
• Maintain and organize files and documents for easy access.
• Coordinate between departments to ensure smooth workflow.
• Welcome visitors and clients, representing the company professionally.
• Perform additional administrative tasks as assigned by senior management.

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum of 2 years of proven experience as an Executive Secretary or in a similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to multitask under pressure.
• High level of confidentiality and professionalism.

• Manage daily correspondence and communications (both internal and external).
• Organize schedules, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and follow ups on executive decisions.
• Maintain and organize files and documents for easy access.
• Coordinate between departments to ensure smooth workflow.
• Welcome visitors and clients, representing the company professionally.
• Perform additional administrative tasks as assigned by senior management.

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum of 2 years of proven experience as an Executive Secretary or in a similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to multitask under pressure.
• High level of confidentiality and professionalism.

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence professionally.
• Maintain organized filing systems.
• Coordinate travel arrangements and logistics.
• Act as a liaison between executives and stakeholders.
• Support report preparation and maintain confidentiality.

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in an executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficient in Microsoft Office.
• Strong organization and detail-oriented skills.

• Calendar Management & Appointment Scheduling: Coordinate and maintain the CEO’s calendar (meetings, calls, site visits); issue reminders and gather all required materials in advance.
• Internal & External Communication: Screen and direct incoming calls; draft and send emails on behalf of CEO; welcome visitors: prepare meeting rooms, arrange refreshments and materials; manage postal correspondence and electronic communications.
• Document & Report Preparation: Draft and circulate minutes of meetings; prepare presentations (PowerPoint), periodic reports, and executive summaries; proofread and verify accuracy of official documents.
• Travel & Event Coordination: Book travel (air, rail), accommodation, and manage detailed itineraries; organize in-house and off-site events (workshops, conferences, board meetings).
• File & Records Management: Implement and maintain both electronic and paper filing systems; track various company contracts and permit expirations; remind the CEO of renewal deadlines.
• General Administrative Support: Process purchase requests, expense reports, and petty cash transactions; monitor execution of the CEO’s decisions by liaising with relevant departments.

• Bachelor’s degree in Business Administration, Secretarial Studies, or related field.
• Minimum 3 years of prior experience in executive secretarial roles or high-level administrative support.
• Fluency in English written and spoken is a must.
• Fluency in Arabic written and spoken (preferred).

• Exceptional organizational skills and time management.
• Attention to detail and high degree of accuracy.
• Ability to prioritize tasks and work under pressure.
• Strong verbal and written communication abilities.
• Advanced proficiency in Microsoft Office Suite.
• Adaptability and quick response to changing schedules and priorities.

• Act as the primary point of contact for the CEO, managing communications, scheduling, and priorities.
• Represent the CEO in meetings, following up on action items and ensuring alignment across teams.
• Prepare agendas, briefing notes, and presentations for executive-level discussions.
• Lead and manage cross-departmental projects, ensuring milestones and deliverables are achieved on time.
• Monitor progress of strategic initiatives and escalate issues or risks to the CEO.
• Coordinate with department heads to align objectives, resources, and timelines.
• Track KPIs and provide insights to support data-driven decision-making.
• Develop and maintain reporting dashboards for executive updates, consolidating data into clear and actionable reports.
• Support financial and operational control processes for accountability across projects.
• Liaise with internal teams, board members, and external partners.
• Maintain confidentiality and handle sensitive information with discretion.

• Bachelor’s degree in Business Administration, Management, Finance, or related field (Master’s preferred).
• 5+ years of experience as an Executive Assistant, Chief of Staff, or Project Manager in a fast-paced environment.
• Strong project management skills (PMP/Prince2 certification is a plus).
• Excellent analytical, reporting, and organizational skills.
• Exceptional communication and interpersonal skills.
• Ability to manage multiple priorities with a high level of independence and professionalism.

• Foster collaborative relationships with the Management team and staff.
• Assist with calendar management, travel organization, and time & expenses tracking.
• Provide administrative support including drafting communications and coordinating meetings.
• Ensure compliance with client conflict checks and assist with document management.
• Support the team effectively in various practice area tasks.

• University Degree.
• Fluent in English (verbal and written).
• Intermediate/advanced IT skills including MS Office.
• Exceptional organizational skills and ability to work autonomously in a demanding environment.