Invoice Matching Team Leader

📣 إعلان

منذ ساعتين تقريبا

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	الدمام

وصف الوظيفة

About the Role

Ninja is seeking an experienced Invoice Matching Team Leader to join its warehouse-based operations team in Dammam, Eastern region. This full-time role involves leading daily invoice matching, reconciliation, and exception resolution activities within a fast-paced warehouse environment. The team leader will also be responsible for coordinating team efforts and ensuring timely closure of transactions.

Key Responsibilities

Lead daily 3-way matching of supplier invoices against Purchase Orders (POs), Goods Received Notes (GRNs), returns, and supporting documents.
Verify quantities, prices, item references, receiving status, and documentation before closing transactions.
Investigate and resolve discrepancies related to invoices, quantities, receiving, returns, duplicates, and documentation.
Coordinate with Receiving, Stock Control, Finance, Procurement/Commercial departments, and suppliers to resolve outstanding issues.
Prioritize high-value, aged, and business-critical unmatched transactions, ensuring their timely closure.
Allocate daily tasks and monitor team productivity, accuracy, workload, and completion rates.
Review complex cases and provide coaching to team members on investigation and reconciliation procedures.
Maintain accurate records, supporting documentation, and audit-ready reconciliations.
Monitor key performance indicators (KPIs) including matching completion, exception rate, ageing, accuracy, and closure time.
Identify recurring issues and support initiatives for process improvement, standardization, and automation.
Escalate material, unusual, or unsupported discrepancies to the relevant supervisor.

Qualifications and Experience

3-5 years of relevant experience in invoice matching, reconciliation, Accounts Payable, inventory, warehouse administration, or supply chain operations.
Previous team lead or supervisory experience is preferred.
Strong knowledge of 3-way matching, Purchase Orders, Goods Receipts, returns, and invoice documentation.
Good understanding of warehouse and inventory transaction flows and discrepancy investigation.
Experience using ERP/WMS systems and advanced Excel for reconciliation and reporting.
Diploma or Bachelor's degree in Accounting, Finance, Supply Chain, Business Administration, or a related field.
Certifications such as CPIM, inventory management, AP, or supply chain are considered an advantage.

Required Skills

Strong numerical accuracy and attention to detail.
Proficiency in documentation control.
Excellent leadership and communication skills.
Strong analytical, follow-up, and problem-solving abilities.

Work Environment

This role is based within a warehouse environment, requiring an individual who can thrive in a fast-paced operational setting and effectively manage a team to meet daily objectives.