Site Coordinator

📣 إعلان

منذ ساعة واحدة تقريباً

	نوع العقد	دوام كامل
	طبيعة الوظيفة	بالموقع
	الموقع	الدمام

وصف الوظيفة

About the Role

Actron Global is seeking a Site Coordinator for a full-time position in Dammam, Eastern region. This role provides day-to-day administrative support at the project site, acting as the primary coordination point between site employees, project management, and the HR department. The Site Coordinator ensures effective management of employee records, attendance, mobilization, demobilization, leave, and other HR-related activities, while supporting compliance with company policies and labor regulations.

Key Responsibilities

Coordinate all day-to-day HR activities at the project site.
Maintain accurate employee records, personnel files, and site manpower databases.
Monitor and maintain daily attendance, timesheets, overtime, absenteeism, and shift records.
Prepare and submit monthly attendance and payroll-related inputs to the HR/Payroll team within established deadlines.
Coordinate employee mobilization, onboarding, site induction, transfers, and demobilization.
Support recruitment activities by coordinating manpower requirements, interviews, documentation, and joining formalities.
Verify employee documents and ensure required employment and site-access documentation is complete and valid.
Coordinate employee leave requests, vacation schedules, return-from-leave documentation, and attendance updates.
Maintain updated manpower reports, organization charts, employee lists, and HR trackers.
Assist employees with HR-related queries concerning attendance, payroll, leave, benefits, company policies, and employment documentation.
Coordinate with Head Office HR regarding employee contracts, renewals, transfers, promotions, salary changes, and other personnel actions.
Support employee relations activities and communicate employee concerns or grievances to HR management.
Assist with disciplinary documentation, warning letters, investigations, and other employee-relations processes as directed by HR management.
Coordinate accommodation, transportation, meals, and other employee welfare requirements with the relevant site departments where applicable.
Monitor employee document expiry dates and coordinate renewals with the responsible departments.
Prepare HR letters, memos, notices, employee correspondence, and other HR documentation.
Support employee performance review and probation confirmation processes by coordinating with department/site managers.
Coordinate employee exit formalities, clearance, final attendance records, and demobilization documentation.
Maintain confidentiality of employee information and HR records.
Support internal and external HR audits by providing required records and documentation.
Prepare daily, weekly, and monthly HR/manpower reports as required by management.
Perform other HR and administrative duties assigned by the HR Manager or Project Manager.

Qualifications and Experience

Bachelor’s degree or Diploma in Human Resources, Business Administration, Management, or a related field.
Typically 2–5 years of HR coordination or HR administration experience, preferably within construction, EPC, industrial, facilities management, or project-site environments.
Experience handling site manpower, attendance, timesheets, employee documentation, and HR reporting.