Document Control Manager (Rail/Metro)

About SYSTRA

SYSTRA is a global engineering and consultancy group specializing in public transport and sustainable mobility. With over 10,300 employees, SYSTRA designs safe and sustainable transport solutions globally, facilitating social inclusion and access to essential services. For 65 years, the Group has supported cities and regions in developing, improving, and modernizing their infrastructure and transport systems across the entire project lifecycle, from design to maintenance. Operating in over 80 countries, SYSTRA generates 74% of its turnover internationally and supports clients in their digital, ecological, and energy transitions.

The Opportunity

SYSTRA is seeking a Document Control Manager (Rail/Metro) to join one of its programs in Riyadh, Saudi Arabia. This is a full-time position for a professional with 5-10 years of experience in document control, ideally within the Middle East.

Key Responsibilities

• Develop and implement comprehensive document control procedures, including naming conventions, version control, and document lifecycle management.
• Oversee the implementation and operation of Electronic Document Management Systems (EDMS), ensuring proper document access, security, and data integrity.
• Monitor document flow by tracking project documents from creation to final approval, including routing, review, and distribution processes.
• Perform quality checks on documents for accuracy, completeness, and compliance with project specifications and standards.
• Train and mentor team members on document control procedures, EDMS usage, and best practices.
• Conduct document audits to identify areas for improvement and ensure compliance with established standards.
• Prepare reports on document status, compliance issues, and key performance indicators for project management.
• Collaborate closely with project teams, engineers, and stakeholders to ensure timely and accurate document management.
• Identify and resolve issues related to document access, version control, or filing discrepancies.

Required Skills and Qualifications

• Strong understanding of document control principles and best practices.
• Proficiency in Electronic Document Management Systems (EDMS).
• Excellent organizational and time management skills.
• Detail-oriented with high accuracy standards.
• Effective communication and interpersonal skills for collaborating with diverse teams.
• Experience in project management or a related field.
• Ability to lead and mentor a team.
• Proficient in Microsoft Office Suite.
• Experience in the Middle East, particularly Saudi Arabia, is preferred.

Work Environment

This full-time role is based in Riyadh, Saudi Arabia. SYSTRA is an equal opportunities company and encourages applications from all qualified candidates.