Executive Assistant to CEO

About FiftyFive Holding

FiftyFive Holding is seeking an experienced Executive Assistant to provide comprehensive support to its CEO. This full-time position is based in Riyadh, Saudi Arabia, and requires a professional with a strong background in executive support roles.

Role Overview

The Executive Assistant will be responsible for managing the CEO's professional and personal affairs, ensuring efficient operations and effective communication. The role demands a high level of discretion, strong organizational skills, and the ability to manage multiple priorities in a dynamic environment. Experience within the architecture design or engineering industries is preferred.

Key Responsibilities

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements to optimize time management.
• Act as the primary point of contact for internal and external stakeholders, prioritizing communications and requests for the CEO.
• Prepare and coordinate materials for meetings, presentations, and reports, ensuring accuracy and timeliness.
• Conduct research, compile data, and prepare briefing documents to support the CEO's decision-making and strategic planning.
• Assist in the organization and execution of business initiatives, projects, and events, collaborating with cross-functional teams.
• Handle confidential and sensitive information with discretion and professionalism.
• Manage the CEO's personal calendar and commitments, coordinating personal appointments and obligations.
• Provide support, guidance, and assistance to the CEO in both professional and personal matters.
• Oversee office cleanliness and maintenance, coordinating with relevant parties.
• Maintain and update company profiles, marketing materials, and corporate promotional items.
• Support the Development and Design teams with presentations, printouts, and Apollo system entries.
• Coordinate and oversee IT support processes, liaising with the remote IT team for technical issues, user access, equipment, and record maintenance.
• Coordinate and administer HR processes from recruitment and onboarding through employment, ensuring accurate and up-to-date employee records and HR files.

Qualifications and Experience

• 5-10 years of experience in an executive assistant role supporting senior executives.
• Excellent command of the English language.
• Strong IT skills, including proficiency in AI tools and applications.
• Prior experience within the architecture design or engineering industries is preferred.

Application Process

Candidates who meet the above requirements are encouraged to apply. The salary for this position will be discussed during the interview process.