Executive Assistant

About the Role

Riyadh University of Arts (جامعة الرياض للفنون) is seeking an Executive Assistant to provide high-level executive, administrative, and operational support to senior leadership. This full-time position is based in Riyadh, Saudi Arabia, and requires 3-5 years of relevant experience. The role focuses on managing executive priorities, coordinating meetings and communications, and ensuring timely follow-up on decisions and action items.

Role Purpose

The Executive Assistant serves as a key liaison between the executive office and internal and external stakeholders. This position is responsible for maintaining high standards of professionalism, confidentiality, and operational efficiency within the executive office, contributing to the effective execution of organizational priorities.

Key Responsibilities

• Provide comprehensive administrative and executive support to senior leadership.
• Manage the executive’s calendar, appointments, and commitments, optimizing time allocation.
• Review, prioritize, and coordinate incoming requests, correspondence, and invitations.
• Prepare, review, and format official correspondence, reports, presentations, and briefing notes.
• Maintain organized records, filing systems, and documentation.
• Coordinate executive meetings, leadership committees, including scheduling and agenda preparation.
• Record meeting minutes, document key decisions, and maintain action-item trackers.
• Monitor the implementation of decisions and follow up with stakeholders.
• Support the coordination of executive office operations and process improvement.
• Monitor deadlines, deliverables, and outstanding requests.
• Assist in preparing periodic status reports and management updates.
• Coordinate domestic and international travel arrangements and related documentation.
• Process and monitor business expenses, reimbursements, and invoices.
• Support the planning, coordination, and implementation of executive initiatives and special projects.
• Consolidate updates and prepare progress reports for executive oversight.
• Identify potential scheduling conflicts and administrative bottlenecks, recommending solutions.
• Undertake additional assignments as directed by senior leadership.

Experience and Qualifications

• 3-5 years of experience in an executive administrative support role.
• Demonstrated ability to manage executive calendars and prioritize commitments.
• Proficiency in preparing professional correspondence, reports, and presentations.
• Experience in coordinating high-level meetings and managing follow-up actions.
• Strong organizational skills with attention to detail in record-keeping and documentation.

About Riyadh University of Arts (RUA)

Riyadh University of Arts (جامعة الرياض للفنون) is the first of its kind in the MENA region, serving as a center for creativity, knowledge, and innovation. RUA contributes to shaping Saudi Arabia’s cultural ecosystem and creative economy, driving the growth of the cultural sector in alignment with Saudi Vision 2030. The university provides a platform for talent development and aims to connect Saudi art and culture with the world.

Application Process

Join Riyadh University of Arts to contribute to the cultural future of the Kingdom. Salary details for this position will be disclosed during the application process.