Executive Assistant

About HungerStation

HungerStation is seeking an Executive Assistant to join its team in Riyadh, Saudi Arabia. This is a full-time position for a professional with 5-10 years of experience.

Role Overview

The Executive Assistant enhances executive effectiveness by providing comprehensive support in information management, communication handling, scheduling, and document review. The role involves maintaining complex filing systems and databases, ensuring all tasks align with organizational policies and procedures.

Key Responsibilities

• Prepare and edit correspondence, communications, presentations, and other documents.
• Design and maintain databases.
• File and retrieve documents and reference materials.
• Conduct research, collect and analyze data to prepare reports and documents.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events, including recording, transcribing, and distributing minutes.
• Monitor, screen, respond to, and distribute incoming communications.
• Answer and manage incoming calls, and receive and interact with incoming visitors.
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Maintain customer confidence and protect operations by keeping information confidential.

Operational and Governance Duties

• Follow all relevant policies, procedures, and processes to ensure daily work is carried out in a controlled and consistent manner.
• Contribute to identifying opportunities for continuous improvement of processes, practices, cost effectiveness, and productivity enhancement.
• Promote the implementation and adherence to policies, procedures, processes, and instructions among other employees.
• Follow daily operations to ensure work continuity.
• Contribute to preparing timely and accurate reports that meet requirements, objectives, and standards.
• Ensure the satisfaction of both internal and external customers by addressing their needs courteously and promptly.

Qualifications and Experience

• 5-10 years of experience in an executive support role.
• Demonstrated ability to manage complex schedules and travel arrangements.
• Proficiency in preparing and editing professional documents and presentations.
• Experience with database design and maintenance.
• Strong organizational and communication skills.

Application Process

Candidates who meet the qualifications are encouraged to apply.