HR & Admin Assistant

About Intelmatix

Intelmatix is a deep-tech AI company founded by MIT technologists. The company focuses on transforming enterprises into cognitive entities that utilize AI and Decision Intelligence for improved business decisions, accuracy, and outcomes. Intelmatix maintains a global presence with offices in Riyadh, London, and Boston, supporting international operations and collaborations.

Position Overview

Intelmatix is seeking an HR & Admin Assistant to join its Human Resources department in Riyadh, Saudi Arabia. This full-time role provides exposure to various HR functions, including operations, recruitment, and employee engagement. Additionally, the assistant will provide administrative support to the CEO as needed. The position requires 0-1 years of experience.

Key Responsibilities

• Support daily HR operations, including handling employee requests and inquiries.
• Maintain and update employee records and HR databases with accuracy and confidentiality.
• Assist in preparing HR documents such as employment letters, contracts, and internal memos.
• Manage onboarding and offboarding processes for new and exiting employees.
• Assist in processing HR transactions related to leaves, benefits, medical insurance, and government procedures.
• Source candidates through online channels and job platforms.
• Screen resumes and conduct initial screening calls.
• Coordinate and schedule interviews with candidates and hiring managers.
• Maintain and update candidate records and the recruitment tracker.
• Support in drafting and posting job descriptions.
• Help plan and execute employee engagement activities, events, and celebrations.
• Support internal communication initiatives and announcements.
• Assist in gathering employee feedback through surveys and help analyze results.
• Support workplace management, including coordinating office needs, supplies, and facilities.
• Assist with general administrative tasks, such as scheduling meetings, coordinating with vendors, and following up on requests.
• Provide administrative support to management when needed, including calendar management and task follow-ups.

Qualifications and Experience

• 0-1 years of relevant experience.
• Demonstrated motivation to work across various HR functions.

Work Environment

This is a full-time position based in Riyadh, Riyadh, Saudi Arabia, within the Human Resources department. The role involves collaboration across different teams and providing support to the CEO.

Application Process

Candidates interested in this HR & Admin Assistant role are encouraged to apply.