Interview Process & Recruitment Coordinator

About the Role

CodeNinja Inc. is seeking an Interview Process & Recruitment Coordinator to join its team in Riyadh, Saudi Arabia. This contract position is designed for a highly organized and proactive individual responsible for managing and coordinating the end-to-end recruitment and interview process.

Role Purpose and Scope

The primary purpose of this role is to ensure timely resource fulfillment, smooth interview coordination, accurate recruitment tracking, and effective vendor management. The Coordinator will act as a central point of contact, facilitating communication and processes between Jeel, staffing vendors, project teams, hiring managers, and customers to ensure Day-1 readiness for new hires.

Key Responsibilities

• Coordinate resource requests from Delivery Leads, Project Managers, Project Owners, and Customers, ensuring timely fulfillment.
• Manage the end-to-end interview process, including scheduling, candidate communication, vendor coordination, and feedback collection.
• Act as the primary point of contact between staffing vendors, hiring managers, project teams, and Customers throughout the recruitment lifecycle.
• Maintain and monitor candidate pipelines, interview schedules, hiring trackers, recruitment dashboards, and status reports.
• Follow up with all stakeholders to ensure timely completion of interviews, feedback, approvals, and hiring decisions.
• Coordinate candidate onboarding and mobilization activities, ensuring smooth deployment to projects.
• Monitor staffing vendor performance against agreed Service Level Agreements (SLAs), including candidate submission timelines and quality.
• Identify and escalate recruitment bottlenecks, delays, and risks, coordinating with stakeholders for resolution.
• Maintain accurate recruitment documentation, approvals, interview records, and candidate information.
• Prepare regular recruitment status reports and hiring metrics for management.
• Support workforce planning and project staffing activities by maintaining visibility of open requirements.
• Build strong working relationships with vendors, hiring managers, project teams, and other stakeholders.
• Identify opportunities to improve recruitment processes, reduce turnaround times, and enhance candidate and stakeholder experience.
• Ensure recruitment operations are efficient, well-documented, and aligned with project staffing requirements.

Qualifications and Experience

• 0-1 years of experience in a relevant coordination or recruitment role.
• Demonstrated experience coordinating interviews and managing multiple recruitment processes simultaneously.
• Experience working with recruitment agencies, staffing vendors, or external suppliers is preferred.

Essential Skills

• Strong coordination and communication skills.
• Effective stakeholder management abilities.
• Proficiency in recruitment operations.
• Highly organized and proactive approach to tasks.

Work Environment

This role operates within a fast-paced, project-driven environment, requiring the ability to manage multiple priorities and adapt to evolving staffing requirements effectively.