Senior Administrator

About the Role

UCC Holding is seeking a Senior Administrator to join their team in Riyadh, Saudi Arabia. This full-time role involves providing comprehensive office and administration support, ensuring excellent customer service, and managing various administrative tasks to support daily operations.

Key Responsibilities

• Maintain a professional and approachable demeanor, providing excellent customer service to all visitors and representing the organization effectively.
• Manage the direct supervisor's schedule, organize appointments, provide daily reminders, and ensure critical meetings are attended.
• Screen and manage guest admissions for the direct supervisor, including those without prior appointments.
• Maintain a daily log of visitors and appointments for easy reference and tracking.
• Confidentiality and accurately distribute, record, and file correspondences, calls, and queries to ensure efficient traceability of all documents.
• Ensure timely distribution of departmental documents to concerned personnel.
• Properly screen and organize documents for the direct supervisor's signature file.
• Record all distributed documents and monitor actions required for correspondence needing replies.
• Advise the direct supervisor on urgent documents or matters requiring immediate attention.
• Screen and forward approved calls to the direct supervisor.
• Monitor all incoming and outgoing departmental documents in compliance with the quality management system.
• Ensure proper dissemination of mail within the department and timely delivery/receipt of couriers and packages.
• Collate data and prepare professional reports, memos, or presentations as requested by the supervisor, within established timeframes and with minimal errors.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Qualifications and Experience

Candidates for this role should possess 5-10 years of relevant experience in an administrative capacity. A strong understanding of office management procedures and excellent organizational skills are essential.

Required Skills

• Exceptional customer service and interpersonal communication skills.
• Proficiency in managing schedules, organizing meetings, and handling correspondence.
• Strong attention to detail and accuracy in document handling and record-keeping.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Competence in preparing professional reports, memos, and presentations.
• Familiarity with quality management systems and HSE policies.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia, offering a dynamic work environment within UCC Holding.

Application Process

Further details regarding the application process will be provided upon inquiry. The salary for this position will be disclosed during the interview process.