Event Communication Director Freelancer

About the Role

Serviceplan Group Middle East is seeking an Event Communication Director for a contract position based in Makkah, with operations extending to Jeddah. This role involves leading all communication, coordination, and execution aspects of events from concept through delivery. The Director acts as the central point of contact between clients, vendors, and internal teams, ensuring flawless event execution, accurate information flow, and proactive decision-making while maintaining high standards of client service.

Key Responsibilities

• Serve as the primary day-to-day contact for clients throughout the event lifecycle, building trusted relationships through professionalism and responsiveness.
• Lead client meetings, presentations, status updates, and project reviews, translating client objectives into actionable event plans.
• Manage expectations and proactively communicate project progress, risks, and solutions, providing strategic recommendations when required.
• Lead and coordinate all external vendors, suppliers, contractors, and production partners, negotiating scopes, timelines, and budgets.
• Enforce accountability, resolve operational issues, and conduct regular production reviews and site inspections.
• Oversee the complete event planning and production process, developing detailed project plans and execution frameworks.
• Ensure seamless coordination between various teams (creative, production, logistics, venue, hospitality, digital, technical).
• Lead on-site event delivery and manage real-time decision-making during execution, ensuring the event experience reflects client objectives.
• Maintain clear, accurate, and timely communication across all stakeholders, producing detailed status reports and progress updates.
• Track decisions, change requests, approvals, and scope amendments, establishing effective reporting structures.
• Work closely with account and event leadership to manage budgets and profitability, monitoring expenditures and supporting procurement processes.

Qualifications and Requirements

• Over 10 years of experience in event communication, production, and project management.
• Demonstrated expertise in event production, project management, and stakeholder engagement.
• Ability to present strategic recommendations to senior clients and hold vendors accountable to deliverables, timelines, quality standards, and budgets.
• Strong operational authority combined with exceptional client-facing skills.

Work Environment

This is a contract position based in Makkah, with responsibilities extending to Jeddah. The role requires a candidate who can operate effectively across multiple locations and manage diverse teams and stakeholders.

Application Process

Candidates who meet the qualifications are encouraged to apply. Salary details will be discussed during the interview process.