Fleet Sales Admin

About the Role

Petromin Corporation is seeking a Fleet Sales Admin to join their team in Jeddah or Makkah. This full-time role is designed for individuals with 0-1 years of experience, focusing on supporting the sales team for a specific portfolio. The Fleet Sales Admin will be responsible for assisting with invoicing, raising orders, and reserving vehicles, ensuring adherence to company mission, vision, and values through standard operating procedures.

Role Purpose and Contribution

The primary purpose of this role is to facilitate the achievement of specific portfolio goals through direct engagement and coordination with the sales team. The Fleet Sales Admin plays a crucial part in executing daily sales activities and maintaining an efficient sales process, contributing directly to the overall business performance by following established sales procedures and plans.

Key Responsibilities

• Execute daily sales activities and ensure an efficient sales process by coordinating business plans determined by specific portfolio management, adhering to standard sales procedures.
• Perform sales activities to meet the business performance targets of specific portfolios, following stipulated actions in conjunction with portfolio management as required.
• Participate in discussions with the Sales team to address issues, customer complaints, and identify improvement opportunities through regular team meetings.
• Meet with the Sales Supervisor/RM to receive updates on product knowledge through regular discussions and information sharing to enhance confidence and performance.
• Coordinate the invoicing and payments process by following standard operating procedures to complete transactions accurately and timely.
• Send vehicle registration forms and invoices to Salesmen to expedite vehicle release to customers.

Required Experience and Skills

• 0-1 years of relevant experience.
• Ability to meet deadlines for customer deliveries and resolve coordination issues with the head office.
• High level of organization and adherence to well-defined procedures.
• A proactive approach to coping with potential difficulties related to logistics or administrative problems.

Work Environment and Challenges

This role operates within a dynamic sales environment where meeting deadlines and coordinating effectively with various internal departments, including the head office, are critical. The most challenging aspects involve ensuring timely customer deliveries and resolving logistical or administrative issues. Success in this position requires a highly organized individual who can work systematically within established procedures while demonstrating adaptability to overcome unforeseen challenges.