Office Management Manager

About the Role

Abdul Latif Jameel Company Limited is seeking an Office Management Manager for its Legal & Governance Department in Jeddah. This full-time role is responsible for overseeing daily administrative and office management activities, coordinating departmental projects, and supporting the Chief Legal & Governance Officer's requirements.

Role Purpose and Context

The Office Management Manager tracks departmental tasks, coordinates projects, records meeting outcomes, and ensures timely follow-up to support the smooth operation of the department. The role also provides administrative support to legal professionals by coordinating workflows, monitoring key legal and governance projects, ensuring timely execution of action items, maintaining compliance with internal policies, and improving administrative efficiency and coordination across the department.

Key Responsibilities

• Manage daily office operations to ensure smooth departmental functioning.
• Track project progress and follow up on key administrative actions.
• Maintain filing and document management systems, ensuring proper archiving and confidentiality of legal documents.
• Coordinate office supplies, equipment, and service providers.
• Implement and maintain office procedures and administrative processes.
• Arrange and coordinate department meetings, conferences, and internal events.
• Handle hotel and travel bookings for department staff and visitors.
• Follow up on department purchases, purchase orders, invoices, and procurement activities.
• Manage general correspondence, mail distribution, and office communications.
• Coordinate calendars, meetings, and appointments for legal leadership.
• Manage correspondence, reports, presentations, and departmental communications.
• Maintain legal files, contracts, legal notices, regulatory filings, and other legal documentation.
• Coordinate internal approvals and monitor key deadlines.
• Liaise with internal departments and external stakeholders on administrative matters.
• Arrange meeting logistics, including venue bookings, catering, and equipment.
• Coordinate travel arrangements, including flights, hotel reservations, visa processing, and itineraries for legal team members and the CLGO.
• Monitor and follow up on department procurement requests, supplier payments, and budget tracking.
• Maintain and update administrative records, logs, and departmental schedules.

Qualifications and Experience

• Minimum Qualifications: Bachelor’s Degree or equivalent.
• Minimum Experience: 3-4 years in an Executive Assistant position.

Work Environment

This is a full-time position based in Jeddah, Saudi Arabia, within the Legal & Governance Department of Abdul Latif Jameel Company Limited.