Document Controller

About the Role

International Maritime Industries is seeking a Document Controller for Procurement. This full-time role involves overseeing the management and organization of all procurement-related documents, ensuring proper classification, filing, storage, and retrieval systems are maintained in accordance with internal policies and procedures. The Document Controller will work closely with stakeholders to ensure efficient distribution and control of procurement documents, including contracts and technical drawings.

Key Responsibilities

• Copy, scan, and store documents, maintaining both digital and physical records for quick retrieval.
• Review documents for accuracy and perform necessary edits.
• Assist in the preparation of reports and presentations.
• Create templates and maintain tracking registers as required.
• Distribute documents for review and manage the response process.
• Provide guidance, support, and supervision to other document controllers.
• Continually improve procedures and systems to optimize the procurement documentation process.
• Maintain the office environment in a professional manner.
• Assist with department audits as part of ISO Compliance.
• Coordinate the distribution of reports, budgets, and performance statistics as directed.
• Innovate processes to conserve paper and reduce waste.
• Identify numbering for documentation and correspondence for tracking purposes.
• Maintain and update Document Control Procedures and ISO Standards.
• Distribute project-related copies to internal teams and prepare ad-hoc reports on projects as needed.

Experience and Qualifications

Candidates should possess 3-6 years of relevant experience in document control or a similar administrative role.

Required Attributes

• Willingness to work additional hours when necessary.
• Diplomatic and flexible approach.
• Resilient under stress and capable of managing competing priorities effectively.

Work Environment

This is a full-time position within International Maritime Industries, focusing on procurement documentation. The role requires close collaboration with various internal stakeholders.

Application Process

Further details regarding the application process will be provided upon inquiry.