Groups Coordinator

About the Role

Hilton is seeking a Groups Coordinator to join its team in Saudi Arabia. This full-time role involves securing and coordinating group event bookings, contributing to memorable guest experiences. The position is suitable for candidates with 0-1 years of experience.

Key Responsibilities

• Respond to incoming inquiries and secure sales for meetings and group accommodations ranging from 10–50 rooms, including meeting space, food & beverage, and ancillary services.
• Prospect, qualify, and convert new business opportunities through outbound efforts, proposal writing, and tailored sales strategies.
• Conduct site inspections and hotel tours, highlighting key spaces and services that align with client needs.
• Negotiate pricing, terms, and agreements with clients and vendors.
• Serve as the primary point of contact from contract to event execution, coordinating group details such as room blocks, F&B, billing, performance clauses, and affiliate revenue opportunities.
• Input and update event details in booking systems, coordinate site visits, and arrange VIP services.
• Create and distribute Banquet Event Orders (BEOs), group resumes, menus, diagrams, and post-event reports to ensure alignment across teams.
• Prioritize tasks, manage timelines, and maintain accurate records to support high-quality service and operational efficiency.
• Partner with Operations, Catering, and Revenue teams to ensure a seamless transition from sales to service.

Qualifications and Experience

• 0-1 years of experience in a relevant field.
• Demonstrated passion for hospitality.
• Ability to act with integrity and uphold ethical standards.
• Leadership qualities that inspire others.
• A collaborative approach to teamwork.
• A sense of ownership and accountability for responsibilities.
• Focus on immediate tasks with urgency and discipline.

About Hilton

Hilton is a global leader in hospitality, recognized for its workplace culture. The company focuses on delivering exceptional guest experiences and fostering a supportive environment for its team members. Hilton has been acknowledged on the World’s Best Workplaces list by Great Place to Work and Fortune.