Labor Relations Team Leader

About the Role

UrbaCon Contracting & Trading Company is seeking a Labor Relations Team Leader for a full-time position. This role involves supervising a team responsible for resolving employee issues, managing HR communication, ensuring staff satisfaction, and supporting other HR initiatives. The Labor Relations Team Leader performs administrative functions related to various personnel policies, including work conditions, performance management, equal opportunities, absence management, and grievance procedures, to foster harmonious industrial relations within the organization.

Key Responsibilities

• Supervise the team in processing, tracking, and recording employee separations (resignation, termination) as directed by the Labor Operations Manager.
• Support the team in arranging tickets and exit permits from the Head Office/Immigration and coordinating with Camps and PMV for the deportation of separated workers.
• Ensure the timely preparation of separation documents, such as resignation and termination papers, according to instructions from the Operations Manager.
• Process, track, and record various types of leaves (annual, unpaid, emergency, sick leaves) for staff and laborers, including their tickets and exit permits, and implement these through Camps.
• Prepare worker's duty resumption documents related to annual, emergency, and sick leaves, and arrange all necessary signatures and information for Data Entry Operators to update the system.
• Confirm new arrivals with the Recruitment Department, ensuring accurate recording and reporting to relevant departments including HR, Operations, Camps, and PMV.
• Process visa requirements, including blood group tests, medical examinations, and fingerprints, in coordination with the Head Office and Camps.
• Update the master sheet for department records daily with information on active manpower, leave, separation, and other required data, distributing it among colleagues for routine work.
• Follow up with HR and Payroll Departments regarding staff-related HR issues.
• Receive employment contracts for employee signatures and dispatch them to HR.
• Process the renewal of worker's RPs, passports, and other related issues.
• Coordinate with the HR Department (Head Office) for urgent issues such as passport undertakings, RP renewals, and healthcare renewals.
• Prepare reimbursement documents for medical expenses related to site accident cases.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Team Leadership and Support

This role involves direct supervision of the labor relations team, providing guidance and support in their daily tasks. The Team Leader ensures that all processes are followed accurately and efficiently, contributing to the overall effectiveness of HR services and maintaining positive industrial relations.

Policy Implementation and Compliance

The Labor Relations Team Leader is responsible for the administrative implementation of various personnel policies. This includes ensuring compliance with policies related to work conditions, performance management, equal opportunities, absence management, and grievance procedures, thereby promoting a fair and effective work environment.

Reporting and Coordination

The position requires regular coordination with various internal departments, including HR, Payroll, Recruitment, Operations, Camps, and PMV. Accurate record-keeping and timely reporting are essential to ensure all personnel data is current and accessible for routine operations and strategic decision-making.

Application Process

Candidates interested in this full-time Labor Relations Team Leader position are encouraged to apply. Salary details will be discussed during the interview process.