Administrative Assistant

Position: Executive Assistant

Location: Al Khobar, Saudi Arabia

Working Hours: Sunday to Thursday, Eight AM to Five PM (One-hour lunch/prayer break)

Role Overview:

As an Executive Assistant, you will play a pivotal role in supporting the General Manager in managing a range of critical business functions. This is a unique opportunity to be part of the foundational team of Rukun Al Yaqeen International Contracting (RAY KSA) as we establish and expand our presence in Saudi Arabia. Initially, the workload will be light, with significant growth as the business develops.

Key Responsibilities:

Government Relations:

• Assist in managing relationships with government bodies and ensure compliance with local regulations.
• Facilitate permits, licenses, and other regulatory documentation required for operations.

Human Resources (HR):

• Support HR processes, including recruitment coordination, employee onboarding, and maintaining personnel records.
• Ensure compliance with Saudization policies and labor laws.

Accounting and Finance:

• Coordinate with the accounting team to track expenses, manage budgets, and assist with financial reporting.
• Oversee invoice processing and liaise with vendors and clients on financial matters.

Asset Management:

• Maintain accurate records of company assets, including equipment and facilities at the Jubail Yard Office.
• Assist in optimizing asset utilization and inventory management.

Client Relations:

• Serve as a point of contact for clients, ensuring professional communication and timely responses to inquiries.
• Support the preparation and delivery of client proposals and presentations.

Administrative Support:

• Organize and manage the General Manager’s schedule, including meetings, travel, and correspondence.
• Handle office administration tasks to ensure smooth operations.

Qualifications:

• Bachelor’s degree or equivalent experience in Business Administration, HR, Finance, or a related field.
• Strong interpersonal and communication skills in both Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with Saudi government processes and regulations is an advantage.
• Ability to handle multiple tasks with high attention to detail and maintain confidentiality.

Desired Attributes:

• Proactive and self-motivated with a problem-solving mindset.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Adaptable to evolving responsibilities in a growing company.