-Personal characteristics/
-Integrity, good conduct, and behavior.
-Politeness in expression, so that one has a lovable personality.
-Discretion, not revealing any work secrets, and maintaining work privacy.
-The ability to understand visitors and treat them with a pleasant spirit.
-Understanding the rules of courtesy, whether with superiors, subordinates, colleagues, or visitors.
-The ability to speak clearly and steadily.
-Enjoying a spirit of readiness to participate with others in work and solve their problems.
-The ability to choose her clothes with good taste, achieving elegance and cleanliness in appearance and attire.
-The ability to bear responsibility towards herself, her boss, her work, her coworkers, and the public dealing with the president's office.
-Enjoying good health that enables her to be active and dynamic.
-Having self-confidence and both physical and mental health.
-Courage away from feelings of fear, embarrassment, and anxiety.
-The ability to manage oneself, manage time, prioritize tasks, observe carefully, and react quickly.
-Getting rid of negative behaviors, such as nervousness, hastiness, and procrastination.
-Creativity in problem-solving and negotiating positively.
-Politeness and decorum in conversation, having broad knowledge and reading, and developing self-culture.
-Welcoming everyone warmly, suitable to the cause of courtesy.
-Taking the initiative to assist visitors as much as possible and fulfill their desires.
-Being careful not to interfere in the colleagues' specializations or misuse the delegated authority by the manager to accomplish some administrative tasks.
Practical characteristics:
-Familiarity with modern office management and development methods.
-Familiarity with the concepts of total quality management.
-Proficiency in using computer programs and office machines and maintaining and following them up.
-Willingness for continuous self-improvement, enhancing efficiency, and training.
-Familiarity with skills for preparing studies, research, and surveys.
-Enjoying wide knowledge and culture and the ability for creative thinking and reading.
-The ability to express and formulate correspondence and convey information smoothly.
-Familiarity with the principles of translation and finding titles, terminologies, and authorship.
-The ability to establish internal regulations and organize work and apply the system.
-Proficiency in using communication protocols and using phones and conversation etiquette.
-Enjoying team spirit at work and how to gain employee loyalty.
-Familiarity with general administrative and technical information and methods of measuring public opinion.
-Being acquainted with labor laws, internal regulations, and state laws.
-The ability to handle organizing bookings, flights, and hotels.
-The ability to analyze and validate statistical and financial data.
-The ability to retain information, archive it, and refer back to it.
-Acceptance of constructive criticism and suggestions with an open heart that interacts with experts.
-Commitment to deadlines, honesty, integrity, and credibility in work to be an example and a role model.
-The ability to obtain sources of global and local information.
-The ability to persuade, negotiate, and administrate marketing.
Secondly - The scientific traits of the secretary:
-Educational qualifications with a scientific degree related to her field of work.
-Culture, broad knowledge, and continuously updating her information.
-Familiarity with all that relates to her work, and growing her knowledge in all aspects of her job.
-Awareness of all decisions, legislations, laws, systems, and regulations pertaining to the institution she works for.
-Familiarity with aspects of psychology and human public relations.
3 days ago
