Secretary📣 Job Ad

Company Introduction:
We are a leading EPC contracting company in Saudi Arabia, specializing in high voltage (HV) and extra-high voltage (EHV) substations, overhead transmission lines (OHTL), power plants, water treatment plants, water pipelines, and industrial plant projects. To support our daily operations and enhance organizational efficiency, we are seeking a professional and organized Secretary to provide administrative and clerical support.

Position Overview:
The Secretary will be responsible for managing day-to-day administrative tasks, maintaining records, scheduling meetings, and ensuring smooth communication between departments. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Administrative Support: Perform general office duties, including handling correspondence, filing, and organizing documents. Prepare and edit letters, reports, memos, and other documents. Maintain accurate records and ensure confidentiality of sensitive information.
• Scheduling and Coordination: Manage calendars, schedule appointments, and organize meetings for executives or managers. Coordinate meeting logistics, including preparing agendas and arranging venues or virtual platforms. Ensure timely communication and follow-ups for scheduled activities.
• Communication Management: Answer phone calls, take messages, and direct inquiries to appropriate personnel. Manage incoming and outgoing mail, emails, and other correspondence. Act as a liaison between departments to facilitate effective communication.
• Travel and Event Coordination: Arrange travel and accommodation for staff as needed. Assist in organizing company events, conferences, or meetings. Ensure all arrangements are efficient and within the company’s policies.
• Office Organization: Maintain an organized and well-stocked office environment. Monitor office supplies and coordinate replenishments as needed. Ensure proper operation and maintenance of office equipment.
• Documentation and Reporting: Maintain and update filing systems, both physical and electronic. Compile and prepare regular reports, presentations, and summaries. Assist in documenting meeting minutes and following up on action items.
• Support for Senior Staff: Provide personal assistance to senior staff, including managing confidential matters. Handle ad-hoc requests and special projects as assigned by managers.

Qualifications:

• Education: Diploma or bachelor’s degree in Business Administration, Office Management, or a related field.
• Experience: Minimum of 35 years of experience in a secretarial or administrative role. Experience in the construction or EPC industry is an advantage.
• Key Skills: Strong organizational and time-management skills. Excellent verbal and written communication skills in both English and Arabic. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks, prioritize work, and meet deadlines. Discretion and professionalism in handling confidential information.
• Preferred Qualifications: Knowledge of office equipment and management practices. Certification in office management or related fields is a plus.

Join our dedicated team at Little Intelligent Kindergarten as an Assistant Manager! In this vital role, you will lead all aspects of operating the school, ensuring a smooth and efficient environment for both staff and students. Your responsibilities will include:

• Administrative duties including staffing and student enrollment/registration.
• Providing general customer service and maintaining record keeping.
• Overseeing office management tasks such as payroll and managing student files.
• Contributing to the development and maintenance of the center budget to support optimal enrollment and school growth.

Additionally, you will support teachers in providing a clean and healthy environment that promotes engaging educational activities for children throughout the day.