Administrative Assistant📣 Job Ad

Join Our Team as an Administrative Assistant!
At NOV, we are looking for a dedicated Administrative Assistant to support management and perform various administrative tasks. As part of a global family in the oil and gas industry, every day brings new challenges and opportunities to make a significant impact.

Job Summary:
The Administrative Assistant will manage document control, reception tasks, and organizational efforts for travel and office requirements. This role is crucial for ensuring smooth operations within the facility.

Primary Responsibilities:

• Provide general support to visitors and act as the point of contact for the site.
• Assist in scanning and maintaining work orders and documents.
• Create and manage facility purchase orders.
• Maintain and order office supplies.
• Prepare and post information on communication boards.
• Generate regular reports for departments.
• Manage timekeeping entries using Kronos.
• Coordinate travel arrangements, including air tickets and hotel bookings.
• Submit and reconcile expense reports, coordinating with the accounts department.
• Assist in scheduling appointments and interviews.
• Guide janitors on their daily tasks.
• Handle document and package deliveries through courier services.
• Comply with all NOV HSE policies and procedures.

Experience/Education/Skill-set Required:

• Bachelor’s degree or equivalent experience in administrative support or as a receptionist.
• 23 years of relevant experience.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• A fast learner eager to take on new challenges.

About Us:
At NOV, we empower the global energy industry with technology-driven solutions and continuously innovate to minimize environmental impact while enhancing operational success. Join us to be part of a mission that powers the world.

Join Waad Education Company as an Administrative Assistant!
At Dar Al-Thikr Schools, our moral and ethical atmosphere sets us apart, and we are currently seeking an experienced Administrative Assistant to support our school principal in daily operations.

Key Requirements:

• Completed Bachelor’s degree or higher
• 3+ years of experience in administrative support
• Proficiency in both Arabic and English
• Strong communication skills

Key Responsibilities:

• Maintain the school principal’s agenda and coordinate meetings
• Prepare periodic reports as requested
• Receive parents, students, and visitors
• Coordinate meetings and write agendas and minutes
• Perform additional responsibilities as requested

Benefits:

• Opportunity to work in an inspiring environment
• Supportive colleagues and professional development
• Health insurance and career growth opportunities

Join us in shaping the future of education!

Position Summary
The Executive Secretary at Saja Hotels plays a crucial role in managing secretarial and administrative duties for the General Manager's office. This includes filing, scheduling, information management, and word processing tasks. The role further supports department heads as necessary, following the hotel's internal policies. The Executive Secretary also attends meetings to document notes and ensures compliance with hotel policies and procedures.

Responsibilities

• Establish proper business correspondence, memoranda, reports, and forms, including confidential documents.
• Maintain a filing system for various data, memorandums, and correspondence both on computer and within the GM’s office.
• Take and establish minutes for meetings.
• Answer and redirect phone calls, arrange appointments, and provide reminders for the GM.
• Receive, screen, and schedule office callers and visitors.
• Receive, open, and sort all incoming mail, dispatching outgoing mail.
• Manage online guest comments and reviews.
• Create and manage follow-ups for monthly and annual reports.
• Perform duties common to all HODs and other assigned tasks.
• Administer the distribution and management of information for Duty Manager Reports.
• Coordinate with the GM for monthly planning of Department Heads' duties.
• Regularly update and create in-house materials like F&B menus with appropriate layouts.
• Work with the HK Manager and F&B Manager to create and establish in-house guest letters.
• Keep track of daily briefings, follow-ups, and important information for the GM.
• Propose new ideas and solutions to the GM.
• Create brief daily reports about major hotel events in the GM’s absence.
• Familiarize with the hotel's organizational chart to ensure proper information flow.
• Be knowledgeable about the hotel's corporate design matters.

Qualifications

• Bachelor's Degree
• Proficiency in English (oral and written)
• Proven experience in the hospitality industry
• Minimum of 1 year of experience as Admin Assistant