Administrative Assistant📣 Job Ad

Join Waad Education Company as an Administrative Assistant!
At Dar Al-Thikr Schools, our moral and ethical atmosphere sets us apart, and we are currently seeking an experienced Administrative Assistant to support our school principal in daily operations.

Key Requirements:

• Completed Bachelor’s degree or higher
• 3+ years of experience in administrative support
• Proficiency in both Arabic and English
• Strong communication skills

Key Responsibilities:

• Maintain the school principal’s agenda and coordinate meetings
• Prepare periodic reports as requested
• Receive parents, students, and visitors
• Coordinate meetings and write agendas and minutes
• Perform additional responsibilities as requested

Benefits:

• Opportunity to work in an inspiring environment
• Supportive colleagues and professional development
• Health insurance and career growth opportunities

Join us in shaping the future of education!

Position Summary
The Executive Secretary at Saja Hotels plays a crucial role in managing secretarial and administrative duties for the General Manager's office. This includes filing, scheduling, information management, and word processing tasks. The role further supports department heads as necessary, following the hotel's internal policies. The Executive Secretary also attends meetings to document notes and ensures compliance with hotel policies and procedures.

Responsibilities

• Establish proper business correspondence, memoranda, reports, and forms, including confidential documents.
• Maintain a filing system for various data, memorandums, and correspondence both on computer and within the GM’s office.
• Take and establish minutes for meetings.
• Answer and redirect phone calls, arrange appointments, and provide reminders for the GM.
• Receive, screen, and schedule office callers and visitors.
• Receive, open, and sort all incoming mail, dispatching outgoing mail.
• Manage online guest comments and reviews.
• Create and manage follow-ups for monthly and annual reports.
• Perform duties common to all HODs and other assigned tasks.
• Administer the distribution and management of information for Duty Manager Reports.
• Coordinate with the GM for monthly planning of Department Heads' duties.
• Regularly update and create in-house materials like F&B menus with appropriate layouts.
• Work with the HK Manager and F&B Manager to create and establish in-house guest letters.
• Keep track of daily briefings, follow-ups, and important information for the GM.
• Propose new ideas and solutions to the GM.
• Create brief daily reports about major hotel events in the GM’s absence.
• Familiarize with the hotel's organizational chart to ensure proper information flow.
• Be knowledgeable about the hotel's corporate design matters.

Qualifications

• Bachelor's Degree
• Proficiency in English (oral and written)
• Proven experience in the hospitality industry
• Minimum of 1 year of experience as Admin Assistant