Administrative Assistant

An administrative job vacancy is available for the position of (Administrative Assistant) for Saudi men only, holding a diploma or higher (experience is not required) to work in the Riyadh area as follows:

Suitable specializations:

- Business Administration

- Public Administration

- Executive Secretarial

- Secretarial

- Office Management

- Administrative Management

Job responsibilities:

- Coordinating and proactively communicating with internal stakeholders.

- Escalating complex issues to ensure any matter is closed efficiently and in a timely manner.

- Assisting team members to ensure tasks are completed on time.

- Updating the database with all required external and internal names and phone numbers continuously for tracking and referring to when needed.

- Answering internal and external calls, recording messages, and transferring calls as per standards.

- Receiving, directing, and forwarding faxes to the relevant stakeholders in a timely manner.

- Responding to inquiries and answering questions within the department in a timely manner.

- Developing and maintaining strong relationships with service providers to support required operations.

- Organizing and sorting mail and document information in records for tracking and later archiving.

- Distributing mail from the office to the relevant departments and staff and handling transferred mail between departments.

- Delivering outgoing letters and parcels to governmental and private entities and concerned parties.

- Receiving transactions directed to the authority from relevant parties.

- Following up to complete transactions and procedures with governmental and private entities concerned.

- Renewing all company documents and licenses.

- Following up on and bringing in mail to the company location.

- Preparing organized papers, files, and records for his/her work.

- Preparing letters, emails, reports, and correspondence according to instructions in both Arabic and English.

Skills:

- Administrative communications

- Report preparation

- Relationship management

- Outreach skills

- Legislation, laws, and regulations

Contact via WhatsApp 05********