Administrative Assistant📣 Job Ad

• Administrative and Secretarial Support:
  • Manage the Managing Director’s calendar and organize meetings.
  • Attend meetings, prepare detailed Minutes of Meetings (MOM), and ensure follow-up.
  • Handle all correspondence and organize travel arrangements.
  • Maintain an organized filing system for documents and reports.
• Strategic and Analytical Support:
  • Prepare analytical reports and presentations for the Managing Director.
  • Monitor progress on strategic development and improvement plans.
  • Develop and maintain a KPIs management dashboard.
  • Conduct research and compile data for decision-making.
• Compliance and Standards:
  • Ensure compliance with company standards and monitor regulatory requirements.
  • Act as the Compliance Officer and coordinate compliance-related activities.
• Coordination and Communication:
  • Serve as the main point of contact for internal/external stakeholders.
  • Coordinate with department heads for project updates and alignment.
  • Support cross-functional teams in executing strategic objectives.

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 5 years of experience as an Executive Assistant to MD or C-level executives.
• Proven experience in preparing reports, dashboards, and presentations.
• Familiarity with compliance standards is desirable.

• High level of discretion and professionalism.
• Strong organizational and multitasking skills.
• Excellent communication skills in English; proficiency in Arabic is a plus.
• Proficient in Microsoft Office Suite and relevant software.
• Analytical mindset and ability to interpret complex data.
• Strong interpersonal skills and ability to work collaboratively.
• Self-motivated and proactive.

• High integrity and ethical standards.
• Results-oriented problem-solver.
• Strong time management skills.
• Adaptable to changing priorities.

Job Description: Administrative Assistant (Remote Work)

Job Title: Administrative Assistant
Work Location: Remote (with the need to attend meetings or appointments when necessary)
Reporting: Works directly with the CEO

General Description:

The administrative assistant plays a pivotal role in organizing and managing all administrative processes surrounding the CEO, ensuring smooth and efficient workflow. Their role includes arranging and following up on tasks, coordinating between different departments, and communicating with clients and other companies, as well as preparing reports and submitting them to the CEO.

Duties and Responsibilities:

1. Organizing the CEO's schedule:

Scheduling meetings and organizing appointments.

Preparing and distributing agendas.



2. Following up on administrative tasks:

Monitoring the implementation of assigned tasks by various departments and ensuring their completion on time.

Providing periodic reports on workflow.



3. Internal and external coordination:

Communicating with administrative departments to facilitate workflow.

Coordinating with clients and other companies regarding meetings and agreements.



4. Preparing reports and documents:

Collecting and analyzing data and preparing detailed reports.

Submitting periodic reports to the CEO with appropriate recommendations.



5. Supporting meetings and gatherings:

Attending meetings and taking minutes when necessary.

Supervising the organization of company meetings and special events.



6. Performing other tasks as directed by the CEO.



Requirements and Qualifications:

Certificates: Bachelor's degree in management or equivalent.

Experience: Previous administrative work experience (not less than two years).

Skills:

High organizational and time management skills.

Proficient in using Microsoft Office programs and remote work tools.

Excellent written and verbal communication skills.

Ability to solve problems and make decisions quickly.



Nature of Work:

Primarily remote work.

Flexibility to attend meetings or appointments in person as needed.


Features:

A flexible and supportive work environment.

Opportunity for professional development and continuous learning.


If you see yourself as suitable for this position, please send your resume with a cover letter outlining your suitability for the required role.